{"id":3291301,"url":"https://alion.io/job/vaxcyte-executive-assistant","title":"Executive Assistant","company":{"id":685268,"name":"Vaxcyte","domain":"vaxcyte.com","url":"https://alion.io/company/vaxcyte","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":20,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":74,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Carlos, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":126000,"max":148000,"currency":"USD","period":"year","gross":null,"usd_annual":148000},"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T19:56:45Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-04T01:00:23Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Join our Mission to Protect Humankind!\nVaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. \nWHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:\n*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.\n*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.\n*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.\n*MODEL EXCELLENCE: The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.\nSummary:\nVaxcyte is seeking a talented and experienced Executive Assistant to provide administrative support to the Chief Scientific Officer & Chief Operating Officer. The ideal candidate has a natural passion for learning, enjoys taking on new tasks and projects, has an eye for perfection, and excels in an energetic, fast-paced environment while being able to understand big picture needs. This individual must be a self-starter, who is proactive, well-organized, anticipates needs and prioritizes tasks, and has a high degree of poise, emotional intelligence and professionalism. Strong business judgment with excellent communication skills is essential. The candidate will be a strategic partner bringing everything together, from calendaring and travel, team support, and prioritizing workflows.\nEssential Functions:\nProvide high-level administrative and strategic support to the CSO/COO and his leadership team, serving as a trusted partner and key point of coordination.\nManage complex calendars, prioritizing meetings and commitments, resolving scheduling conflicts, and ensuring the Executive is prepared for key engagements.\nPartner with the CSO/COO Chief of Staff to coordinate and facilitate leadership meetings, including developing agendas, preparing materials, tracking follow-ups, and ensuring timely completion of action items.\nCoordinate domestic and international travel arrangements, itineraries, and expense reporting, ensuring seamless execution and adherence to company policies.\nAct as a central point of contact between the Executive and their leadership team, cross-functional executives, employees, and external partners, ensuring timely and effective communication.\nSupport leadership team operations, including meeting cadence, team communications, leadership events, and other department-wide initiatives.\nPlan team building and offsite social events for department and team meetings.\nSupport Executive level onsite meetings with catering arrangements.\nHandle confidential and sensitive information with a high degree of discretion, professionalism, and sound judgment.\nAnticipate the needs of the Executive and proactively identify opportunities to improve organization, efficiency, and effectiveness.\nTrack key priorities, deadlines, decisions, and follow-up items to help ensure execution against leadership commitments.\nCoordinate special projects and initiatives on behalf of the Executive, including gathering information, conducting research, preparing materials, and coordinating across stakeholders.\nCollaborate closely with the broader Executive Assistant team to share information, coordinate priorities, provide coverage and support, and promote consistent and effective ways of working across the organization.\nBuild strong, collaborative relationships with Executive Assistants and business partners across functions, contributing to a connected and high-performing administrative community and supporting cross-functional initiatives, such as board meetings and investor relations matters, as needed.\nBuild strong working relationships across the organization and represent the Executive and their organizations with professionalism and a high level of service.\nPerform other duties and special projects as assigned.\nRequirements: \nBachelor’s Degree with at least 10+ years’ experience in an administrative role supporting a C-level Executive. Experience in life sciences/biotech companies a plus. Other combinations of education and/or experience may be considered.\nAbility to respond to and support occasional off-hour requests given the Executive’s aspects of role.\nAdvanced knowledge of MS Office including Outlook, Word, Excel and PowerPoint; strong calendar and travel management skills and experience.\nStrong interpersonal skills, with excellent written and verbal communication skills.\nAbility to effectively communicate with people at all levels and from various backgrounds.\nVersatility, flexibility, resilience and a willingness to work within constantly changing priorities with passion and enthusiasm.\nCommitment to excellence and high standards with attention to detail.\nStrong organizational, problem-solving and analytical skills; able to manage priorities and workflow.\nReports to: Chief Scientific Officer & Chief Operating Officer\nLocation: San Carlos, CA\nWork Arrangement (may be adjusted based on business needs, job responsibilities, or changes to company policy): \nOnsite (minimum of 4 days per week onsite) / Hybrid (minimum of 3 days per week onsite) / Remote\nCompensation:\nThe compensation package will be competitive and includes comprehensive benefits and an equity component.\nSalary Range: $126,000 - $148,000\nEqual Opportunity\nWe are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.\nRecruitment Fraud Notice\nPlease be aware of fraud or scams from individuals, organizations and/or internet sites claiming to represent Vaxcyte in recruitment activities. Vaxcyte has an established recruitment process for all positions prior to issuing an offer for employment and we will never extend unsolicited employment offers or ask candidates to provide financial or sensitive personal information as part of the application process. All legitimate communication from Vaxcyte will come from an official @vaxcyte.com email address. Qualified and interested candidates should apply to current openings at vaxcyte.com/careers.","description_format":"text","description_chars":6833,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Vaccines"],"lifecycle":[{"event":"open","at":"2026-10-26T20:08:14Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 9 · green card filings: 2","filings_12m":9,"filings_prev_12m":11,"green_card_filings_12m":2,"median_offered_wage_usd":172955,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":74,"reasons":["conf:0","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":148000,"is_top_pay":true},"html_url":"https://alion.io/job/vaxcyte-executive-assistant","json_url":"https://alion.io/job/vaxcyte-executive-assistant.json","meta":{"generated_at":"2026-11-04T04:50:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7475,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685268},"rest":"https://alion.io/mcp/rest/get_company?id=685268"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvaxcyte-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvaxcyte-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvaxcyte-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vaxcyte-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvaxcyte-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3291301}},{"tool":"search_jobs","arguments":{"company":"vaxcyte.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3291301},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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