{"id":3186406,"url":"https://alion.io/job/vaxcyte-talent-acquisition-coordinator","title":"Talent Acquisition Coordinator","company":{"id":685268,"name":"Vaxcyte","domain":"vaxcyte.com","url":"https://alion.io/company/vaxcyte","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":92,"open_postings":30,"ghost_share":0,"stale_share":0.133,"repost_share":0,"time_to_fill_p50_days":83,"computed_at":"2026-10-25T05:49:26Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Carlos, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":92000,"max_usd":248000,"period":"year","method":"role_country_seniority_unknown","sample_n":8814},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T23:28:15Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T10:44:01Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join our Mission to Protect Humankind!\nVaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. \nWHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:\n*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.\n*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.\n*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.\n*MODEL EXCELLENCE: The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.\nSummary:\nAt Vaxcyte, we are on a mission to protect humankind from the consequences of bacterial diseases through the development of high-fidelity vaccines. As we grow, we are looking for a Talent Acquisition Coordinator to join our collaborative, fast-moving Talent Acquisition team.\nThis is a high-impact, hybrid role for someone who delivers outstanding service to candidates, hiring managers, and interviewers alike, and who brings judgment to scheduling. You will coordinate interviews for roles across the company, partner closely with recruiters, hiring managers, interviewers, and our executive assistant team, and bring a proactive, solution-oriented mindset to everything you do. Depending on your experience, you will either take on complex interview schedules from the start or ramp into them over time.\nIf you are reliable, think in systems, look for ways to make the team’s work easier before being asked, and solve scheduling problems before they surface, we would like to meet you.\nThis is a full-time contract role, 40 hours per week, onsite in San Carlos, CA three days per week.\nEssential Functions:\nDeliver a high level of customer service to every stakeholder in the process: candidates, hiring managers, and interviewers.\nGuide candidates through scheduling, from the first availability request through interview day, acknowledging every message and adding a personal touch.\nCoordinate interviews (virtual and onsite) for roles across the company, with the opportunity to take on complex schedules as you ramp.\nClaim each new scheduling request and follow that candidate to the end of the process; hand off cleanly when covering for a teammate.\nAcknowledge candidate availability the same business day and confirm schedules quickly once availability and interviewer responses are in.\nPartner closely with the executive assistant team to coordinate interviewer calendars and resolve conflicts.\nSchedule interview debriefs by default, placed on the calendar when the schedule is confirmed.\nReview each schedule for total length, interviewer order, breaks, and time zones before it reaches the candidate; push back with an alternative when a schedule will not work.\nManage recruiting calendars, Teams and Zoom logistics, and conference room bookings; greet onsite candidates and ensure a welcoming experience.\nCoordinate candidate travel and process reimbursements.\nLog reschedules and cancellations in Greenhouse with source and reason; keep candidate records and activity current in Greenhouse as the system of record.\nLook for ways to improve workflows and give recruiters time back: spot recurring friction, bring forward solutions, and take on work proactively rather than waiting to be asked.\nCommunicate early about blockers, needs, and time off so coverage is arranged and nothing drops.\nRequirements: \nBachelor’s degree or equivalent experience.\n1-3 years in a coordination or recruiting-support role; related or transferable experience is welcome (for example, office coordinator or administrative assistant).\nExperience with Greenhouse or another modern ATS a plus.\nExcellent written, verbal, and interpersonal communication, with the ability to interact confidently with all levels, including senior executives.\nA strong customer-service orientation and genuine care for the experience of candidates, hiring managers, and interviewers.\nA self-starter who is a natural problem-solver and troubleshooter, looks for ways to support the team, and wants to make an impact whether asked or acting on their own ideas.\nHigh attention to detail, strong time management, and organizational skills.\nStays calm under pressure and juggles competing priorities.\nA collaborative, growth-oriented mindset and the ability to build repeatable, efficient workflows.\nReports to: Sr. Manager, Talent Acquisition\nLocation: San Carlos, CA\nWork Arrangement (may be adjusted based on business needs, job responsibilities, or changes to company policy): \nHybrid (minimum of 3 days per week onsite)\nExpected Contract Length: 12 months\nHourly Range: $47.00 - $50.00 (SF Bay Area). Hourly ranges for non-California locations may vary.\nEqual Opportunity\nWe are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.\nRecruitment Fraud Notice\nPlease be aware of fraud or scams from individuals, organizations and/or internet sites claiming to represent Vaxcyte in recruitment activities. Vaxcyte has an established recruitment process for all positions prior to issuing an offer for employment and we will never extend unsolicited employment offers or ask candidates to provide financial or sensitive personal information as part of the application process. All legitimate communication from Vaxcyte will come from an official @vaxcyte.com email address. Qualified and interested candidates should apply to current openings at vaxcyte.com/careers.","description_format":"text","description_chars":6285,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Vaccines"],"lifecycle":[{"event":"open","at":"2026-10-23T23:56:43Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 9 · green card filings: 2","filings_12m":9,"filings_prev_12m":11,"green_card_filings_12m":2,"median_offered_wage_usd":172955,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":83,"reasons":["conf:3","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/vaxcyte-talent-acquisition-coordinator","json_url":"https://alion.io/job/vaxcyte-talent-acquisition-coordinator.json","meta":{"generated_at":"2026-10-25T10:50:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15459,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685268},"rest":"https://alion.io/mcp/rest/get_company?id=685268"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvaxcyte-talent-acquisition-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvaxcyte-talent-acquisition-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvaxcyte-talent-acquisition-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vaxcyte-talent-acquisition-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvaxcyte-talent-acquisition-coordinator"}]}