{"id":3397307,"url":"https://alion.io/job/vaynermedia-coordinator-people-and-experience-team","title":"Coordinator, People and Experience Team","company":{"id":174619,"name":"VaynerMedia","domain":"vaynermedia.com","url":"https://alion.io/company/vaynermedia-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":22,"ghost_share":0,"stale_share":0.818,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Gmail","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-06-15T14:57:50Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-03T09:13:50Z","board_verified":true,"closed_at":null,"days_open":140,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":140},"description":"We’re VaynerMedia! We are a contemporary global creative and media agency built for the now. Born in social, our work is now full service, simply loving big ideas that connect and create real change for our clients business. We are independently owned, founded in 2009 with offices in London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur and Mexico City. We are recognised for our work in Cannes Lions, the Clios, D&AD and The Webbies to name a few. \nCulture is our key and Empathy is how we build it. VaynerMedia EMEA is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time - PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture.\nThe PITCH.\nOur EMEA People & Experience team is breaking the mould of a “traditional HR team” by taking a high touch, empathetic approach to everything we do - from daily admin tasks, to the highest level strategic planning. We aim to do it all with empathy, professionalism, patience, a little humour, and a lot of kindness, with the employee experience at its core.\nWe are looking for an organised, process-driven People Coordinator to be the operational backbone of our People & Experience team. In this role, you will ensure our day-to-day HR systems, documentation, and employee processes run seamlessly and accurately.\nIf you take pride in flawless administration, love keeping systems tidy, and enjoy being the helpful, go-to contact for team queries, this role is for you.\nHere’s where you come in…\nHandle PET administrative tasks with 100% database accuracy within our systems such as HiBob, Moore Payroll, ClickUp, Greenhouse etc. In fact, you have an eye for perfection in this area! \nResponsible for all paperwork such as employee contracts, reference letters, promotion letters, leaver letters, etc\nOnboarding & Off boarding Coordination: Manage the end-to-end administrative logistics for new joiners and leavers (scheduling inductions, tracking equipment handovers, completing checklist workflows).\nFirst-Line Employee Support: Act as the first point of contact for day-to-day People queries (benefits, policies, platform access), resolving issues promptly or escalating where appropriate.\nBe our data champion, pulling reports for the People team, managers as appropriate and being able to assess general themes, insights and more!\nSupport the People Operations team with systems and administrative support \nPartner with our Finance team to prepare the monthly payroll inputs and process PET related invoices\nProvide administrative support for employee relations issues as required, including note taking, letter drafting, etc\nCreate and own reports for tracking absence and holidays\nWe value Personality, Ambition, Potential and Experience, however from our experience, we believe the following qualities will be highly successful in this role:\nDetail-oriented with excellent organisational, prioritisation, and multitasking skills\nAdept and comfortable working through frequent change in a dynamic, fast-paced environment\nHandle data with confidentiality, discretion and integrity\nAbility to be proactive, solution oriented and use your own initiative\nBe task-oriented and a brilliant doer who loves to get going while ticking the right boxes in their to-do list\nHave a keen interest in building and maintaining world class employee experiences, with a focus on high performance, reward & wellbeing\nLearn, embrace and champion the Vayner Culture. We want you advocate it to every step you make as you thrive and grow with us\nPrior work experience in a media/creative agency or a start-up (internships included) is a plus but not required\nProficient in G-Suite (Gmail, Calendars, Shared Drive, Docs, Sheet, etc) & Microsoft Office (Word, Excel, Powerpoint, etc) \nWhat you get in return…\nOpportunity to progress in a global creative and media agency\nWork with a team of passionate people who are cheerleaders of your career development\nSolid experience as a generalist within People & Experience and the opportunity to shape the employee experience for our people\nPassionate about specific areas of People & Experience? You’ll have the opportunity to deep dive into areas you’re particularly interested in\nHere’s how We Support You \n We regularly review our benefits and are committed to providing a comprehensive programme for our people.\nUnlimited Holiday + 1 Day Birthday Leave\nYuLife (online discount platform)\nEnhanced Parental Leave\nUnlimited Coaching sessions, which can be private and team class sessions\nCycle to work scheme\nEmployee Assistance Program (Financial, Mental and Physical Wellbeing)\nCash Plan with Medicash - Level 1 cover, option to add partner, 4 children can be added for free\nVirtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras\nLife Assurance\nIncome Protection\nGroup Personal Pension\nWhat you SHOULD KNOW about VaynerMedia\nThink “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!\nWe believe 100% that brands can be built on digital platforms and part of our model is built bottom up, flipping the traditional advertising model and process on its head. We don’t play to agency/industry norms and our culture and energy reflects that.\nOur environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.\nVaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class. \nCandidates must be authorised to work in the UK.","description_format":"text","description_chars":6321,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Social Media Marketing","Creative Agencies","Content Creation"],"lifecycle":[{"event":"open","at":"2026-10-28T13:00:40Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-11-03T08:26:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.225,"p_room":0.28,"age_days":140,"expected_fill_days":46,"reasons":["conf:1","stale_co","win:tail","crowd:"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/vaynermedia-coordinator-people-and-experience-team","json_url":"https://alion.io/job/vaynermedia-coordinator-people-and-experience-team.json","meta":{"generated_at":"2026-11-03T13:27:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18661,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":174619},"rest":"https://alion.io/mcp/rest/get_company?id=174619"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvaynermedia-coordinator-people-and-experience-team"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvaynermedia-coordinator-people-and-experience-team"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvaynermedia-coordinator-people-and-experience-team"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vaynermedia-coordinator-people-and-experience-team\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvaynermedia-coordinator-people-and-experience-team"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3397307}},{"tool":"search_jobs","arguments":{"company":"vaynermedia.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3397307},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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