{"id":2822646,"url":"https://alion.io/job/vectrona-administrative-assistant","title":"Administrative Assistant","company":{"id":4390849,"name":"Vectrona","domain":"vectrona.com","url":"https://alion.io/company/vectrona","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":52000,"max":72000,"currency":"USD","period":"year","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-07-16T18:28:23Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-10-24T01:21:11Z","board_verified":true,"closed_at":null,"days_open":99,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":98},"description":"Status: Contingent upon contract award\nLocation: Hampton Roads\nStart date: September 1\nSecurity Clearance: Secret\nSalary range: $52,000 to $72,000\nTravel: Minimal travel as required to support customer meetings and mission requirements.\nWhy Vectrona:\nVectrona is a mission-driven systems, technology, and operational solutions company built for people who want their work to matter. As proud Americans, we support national security missions that strengthen our institutions and help safeguard our nation’s security and prosperity. We challenge assumptions, seek out hard problems, and bring together people, processes, software, technology, training, and operational expertise to create solutions that simplify the complex and help others succeed. Our culture values integrity, ownership, personal leadership, sound judgment, teamwork, curiosity, and the willingness to step up when something important needs to get done.\nWhy This Work Matters:\nThe Administrative Assistant helps ensure Military Legal operations run smoothly, accurately, and with the level of professionalism the mission demands. This position sits at the intersection of legal support, information management, customer service, and day-to-day mission execution. By keeping records organized, correspondence accurate, and administrative processes moving, the Administrative Assistant helps Military Legal personnel stay focused on the complex and time-sensitive work they are responsible for delivering. This role brings the attention to detail, sound judgment, and reliability needed to support an environment where accuracy matters and every action must be handled with care.\nDay-to-Day Responsibilities:\nProvide administrative and clerical support, including preparing correspondence, maintaining records, managing files, and developing reports and spreadsheets.\nDraft, review, and process legal correspondence, reports, forms, and other documentation in accordance with Department of the Navy and Military Legal requirements.\nScreen telephone calls, visitors, and incoming correspondence while directing inquiries to the appropriate personnel.\nMaintain electronic and hard copy filing systems, databases, and office records to ensure accuracy and compliance with established procedures.\nConduct administrative research, compile information, and prepare summaries, reports, and responses for Government leadership and Military Legal staff.\nSupport workflow management by tracking production metrics, identifying administrative issues, and assisting with process improvements.\nUtilize Microsoft Office Suite, SharePoint, and other Government software applications to support daily operations.\nCoordinate with Government personnel and external organizations while providing professional customer service and administrative support.\nPreferred Education/Degree:\nAssociate’s degree in business administration, Office Administration, Legal Studies, or a related field.\nPreferred Knowledge, Skills and Qualifications:\nMinimum of three (3) years of administrative experience supporting a Military Legal office or similar Department of Defense environment.\nKnowledge of Department of the Navy correspondence standards and Military Legal administrative procedures.\nFamiliarity with the Military Personnel Manual (MILPERSMAN), JAGMAN, and Uniform Code of Military Justice (UCMJ).\nProficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.\nStrong organizational, communication, and records management skills.\nAbility to manage multiple priorities while maintaining accuracy and attention to detail.\nExcellent customer service and interpersonal skills with the ability to interact professionally with military personnel, leadership, and external stakeholders.\nVECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.\nThe above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.\nAll Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.\nEmployment with Vectrona is “at will” in accordance with Federal/State laws.\nVectrona provides equal employment opportunities (EEO) to all employees and applications for employment. 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