Security Administrative Assistant

Status: Contingent upon contract award

Location: Hampton Roads

Start date: September 1

Security Clearance: Secret

Salary range: $55,000 to $75,000

Travel: Minimal travel as required to support customer meetings and mission requirements.

Why Vectrona:

Vectrona is a mission-driven systems, technology, and operational solutions company built for people who want their work to matter. As proud Americans, we support national security missions that strengthen our institutions and help safeguard our nation’s security and prosperity. We challenge assumptions, seek out hard problems, and bring together people, processes, software, technology, training, and operational expertise to create solutions that simplify the complex and help others succeed. Our culture values integrity, ownership, personal leadership, sound judgment, teamwork, curiosity, and the willingness to step up when something important needs to get done.

Why This Work Matters:

The Security Administrative Assistant plays an important role in helping protect the people, facilities, information, and operations that enable the Navy mission. This position sits at the intersection of security, access, accountability, and day-to-day mission support. By ensuring security records are accurate, access is properly managed, and required processes are carried out consistently, this role helps create a secure and reliable environment where the mission can move forward. The Security Administrative Assistant helps ensure critical security requirements do not become barriers to execution while maintaining the standards, attention to detail, and sound judgment required to safeguard Navy personnel and operations.

Day-to-Day Responsibilities:

• Maintain security databases, spreadsheets, and records supporting access control, personnel security, visitor management, and security operations.
• Process security documentation, visit requests, citizenship verification, camera passes, badges, non-disclosure agreements, and access authorizations in accordance with Government requirements.
• Support access control operations by coordinating with Government personnel, contractors, and outside agencies to ensure timely processing of security requests.
• Assist with security program administration, including physical security, personnel security, industrial security, OPSEC, insider threat, and visitor control programs.
• Monitor security data for accuracy, perform record audits, identify discrepancies, and support reporting and corrective actions.
• Support daily security operations, including badge management, key and lock control, fingerprinting, CAC resets, security logs, emergency response activities, and security training.
• Provide administrative support for security planning, documentation, and compliance activities while ensuring adherence to Department of Defense and Navy security directives.
• Utilize Microsoft Office Suite, SharePoint, security databases, and electronic security systems to support mission requirements and maintain accurate security records.

Preferred Education/Degree:

• High School Diploma or equivalent required.
• Associate’s degree in criminal justice, Homeland Security, Business Administration, or a related field is preferred.

Preferred Knowledge, Skills and Qualifications:

• Minimum of three (3) years of experience supporting Department of Defense, Department of the Navy, or other Government security programs.
• Experience administering personnel, physical, industrial, operational, or information security programs.
• Knowledge of access control procedures, badging, visitor management, clearance processing, and security documentation.
• Experience with electronic security systems such as Lenel, CCTV systems, access control systems, or similar security platforms.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Familiarity with Department of Defense security policies, insider threat programs, OPSEC, anti terrorism measures, and personnel security procedures.
• Strong organizational, analytical, and problem solving skills with excellent attention to detail.
• Defense Security Service (DSS), military security, or other security related certifications are highly desirable.

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.

Employment with Vectrona is “at will” in accordance with Federal/State laws.

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment.