Executive Assistant

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands.

About the Role

As an Executive Assistant at Veeam, you’ll be the right hand to our senior leaders, ensuring their days run smoothly and efficiently. You will thrive in a fast-paced environment, acting as a trusted gatekeeper, problem solver, and communication hub. This is a unique opportunity to make a meaningful impact by enabling executive productivity and supporting team success.

What You’ll Do

• Manage complex calendars, schedule meetings, and coordinate travel logistics for executives.
• Serve as the primary liaison between executives and internal/external stakeholders.
• Organize and prioritize incoming requests, emails, and communications, ensuring prompt follow-up.
• Prepare reports, presentations, and correspondence using Microsoft Office Suite.
• Support event planning, logistics, and meeting coordination.
• Handle confidential information with discretion and professionalism.
• Track key deliverables and drive completion of outstanding items.
• Perform general office management and administrative tasks as needed.

What You’ll Bring

• 3+ years of experience supporting high-level executives, ideally in the technology sector.
• Advanced English proficiency required (C1/C2 level)
• Associate’s degree or an equivalent combination of education and relevant experience.
• Proactive approach-able to anticipate needs and adjust plans in a dynamic environment.
• Strong organizational skills with proven ability to collaborate, prioritize, multi-task, and follow through.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear and results-oriented written and verbal communication skills.
• High level of integrity, professionalism, and discretion, especially when handling sensitive information.

Bonus Skills

• Experience with event planning and logistics.
• Understanding of financial concepts and metrics.
• Ability to work effectively under pressure and meet tight deadlines.
• Experience with executive support in a global or multicultural environment.

What You'll get 

• Two weeks of paid vacation, plus 4 extra global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares
• Medical, dental, and vision coverage fully funded through INS Premium for employees and dependents
• Mental health support, therapy sessions, and virtual care via our Employee Assistance Program
• Life insurance equal to 24x monthly salary, plus disability and funeral coverage
• Daily cafeteria subsidy
• Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice, which explains how your information is collected, used, and handled in connection with hiring activities. By applying for this position, you consent to this processing. 

By submitting your application, you confirm that the information provided, including any supporting documents, is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification may result in disqualification from consideration or, if discovered after employment begins, termination of employment.