{"id":1446820,"url":"https://alion.io/job/velocity-events-coordinator","title":"Events Coordinator","company":{"id":1768986,"name":"Velocity","domain":"velocityincubator.com","url":"https://alion.io/company/velocityincubator","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Waterloo, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":56494,"max":70617,"currency":"CAD","period":"year","gross":null,"usd_annual":49606},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-29T06:33:34Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-06T20:28:07Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. \nLearn more about our recruitment process.\nJob Requisition ID:\n2026-01965Time Type:\nFull timeEmployee Group:\nStaffJob Category:\nEvent ManagementEmployment Type:\nTemporaryDepartment:\nCo-operative and Experiential Education - Co-op Services IHiring Range:\n$56,494.16 - $70,617.70Posting Information:\n This posting is for an existing vacancy.\nThe internal posting deadline for this position is August 27, 2026 at 11:59PM.\nTerm: 2 years\nThis position is being offered as a Secondment or contract opportunity.\nJob Description:\nPrimary Purpose\nThe Events Coordinator is the primary point of contact for the Employer Information Sessions (EIS) portfolio, and is responsible for the planning, coordination, implementation, and evaluation of all sessions, both in person and virtual. The Events Coordinator works closely with employers and their respective Service Team members in CEE to ensure their information session is a successful complement to their recruiting strategy and supports their need to recruit and retain talent with the right competencies to navigate the future of work in an emerging, complex global workforce. The Events Coordinator leverages their knowledge of brand exposure opportunities and their relationships with CEE Service Team members to support stakeholders and create co-op opportunities. The Events Coordinator performs their duties with a high level of organization, communication, and transparency with all relevant stakeholders and CEE staff.\nKey Accountabilities\nService Delivery\nAct as primary contact for employers through the entirety of the Employer Information Session (EIS) process (from pre-registration inquiries to post-event debrief) and supporting their unique recruitment approach.\n\nEvaluate the success of each EIS and provide follow up and debrief information to employers and CEE stakeholders, managing any necessary service recovery with support of the Assistant Service Manager when required.\n\nBuilds relationships to further the success of the portfolio with employers, CEE staff and Service Team members, campus partners, and relevant stakeholders both internal and external to the University of Waterloo.\n\nAdvise stakeholders on optimizing the brand exposure opportunities available to them, potentially converting event requests to a fee-based service.\n\nInforms Assistant Service Manager and other relevant service team members (Account Manager, Account Coordinator, Business Developer) of event outcomes, trends, and past/future events when needed.\n\nDelivers service to clearly defined and targeted standards (i.e. response time, quality of communications, etc.) and in accordance to the University’s Service Promise, Values and Equity, Diversity, and Inclusion.\n\nStakeholder & Event Support\nMaintain accurate records of employer communications, event documentation, and termly registration and employer related information to support successful events and service team inquiries. Includes completing a comprehensive post event debrief.\n\nAssess each registration form for accuracy and validity of the information submitted, advise stakeholders of the optimal brand exposure opportunity that aligns with their recruitment strategy.\n\nAssist employers throughout the registration and scheduling of an information session, advising on academic cluster targets and timing of event to mitigate attendance risks and ensure equitable student access and that there are no concurrent events.\n\nSupport employers with training, troubleshooting, and support of system and audio-visual equipment both in advance of and during an EIS (for both in person and virtual).\n\nContribute to employer satisfaction and retention by advising employers on student recruitment event best practices and support employer on campus visits when required.\n\nEnsure processes supporting the promotion of each event are consistent and equitable and align to the defined promotional guidelines.\n\nDevelop and maintain up to date knowledge base of employer trends, related to networking events to assist employers with aligning an event as a complement to their recruiting strategy.\n\nEnsures that Employer Information Sessions adhere to University of Waterloo policies such as branding, health and safety, alcohol consumption, fire capacity etc.\n\nCoordinates with employers and internal/externals campus contacts to manage the delivery, distribution, and return of information session promotional materials.\n\nIn partnership with the Assistant Service Manager, ensures the preparation of vital termly communications and registration form and website updates, acting as Subject Matter Expert when liaising these updates to CEE Business Services.\n\nTraining, Mentorship & Continuous Improvement\nSupports Assistant Service Manager with recruitment of new team members including co-op students, by participating in interview selection and/or interviewing.\n\nMentors co-op student(s) in partnership with Assistant Service Manager, including providing regular feedback, leading one-to-one meetings, and assisting with the completion of the student performance evaluation.\n\nTrains new team members and supports them with learning the intricacies of the role, including event facilitation, promotional activities, venue specific knowledge and policies.\n\nSubject Matter Expert on Employer Information Session policies, procedures, campus partners and industry trends; may participate in working groups across CEE providing valuable insight and feedback from an EIS perspective.\n\nActively contributes and recommends areas of opportunity for continuous improvement by supporting initiatives, other projects, and participating in meetings to better serve our stakeholders.\n\nExecutes temporary, additional work for a limited time within or outside the direct scope of role, to support Co-op Services unit or other units within CEE.\n\nRequired Qualifications\nEducation\nCompletion of post-secondary education required; university undergraduate degree preferred.\n\nEquivalent combination of education and/or experience will be considered.\n\nExperience\n1-2 years of experience in an events, operations, marketing, communications, or customer service.\n\nExperience in an administrative support role in a fast-paced environment.\n\nExperience with a customer administration/database system, Customer Relationship Management (CRM) system, or administration system (i.e., WaterlooWorks) strongly preferred.\n\nExperience with unified communication platforms strongly preferred.\n\nKnowledge of employment processes, co-op programs, policies and guidelines preferred.\n\nExperience with Microsoft Office suite.\n\nExperience in a mentorship role an asset.\n\nKnowledge/Skills/Abilities\nExceptionally high tolerance for multi-tasking, tight deadlines, balancing multiple projects, and is flexible to changing demands and tolerant of multiple priorities and ambiguity.\n\nApply critical thinking when assessing a problem, to determine the best course of action and urgency, while using a high degree of intuition and judgment.\n\nStrong interpersonal and communication skills with a proven ability to build relationships and manage strong rapport with internal and external stakeholders as an effective communicator and collaborator.\n\nWorks well independently and in a team environment, with the ability to balance and support a team with fluctuating workload demands.\n\nDemonstrated technological agility to adapt to changing and evolving digital platforms to support our service.\n\nAbility to self-assess current skills, with a commitment to lifelong learning and expanding and transferring knowledge and expertise to adapt with evolving business needs in the workplace.\n\nEquity Statement\nThe University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.\nThe University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.\nPositions are open to qualified candidates who are legally entitled to work in Canada.\nThe University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  or 519-888-4567, ext. 45935.","description_format":"text","description_chars":9505,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Events & Ticketing","Health Care"],"lifecycle":[{"event":"open","at":"2026-09-29T06:33:34Z"}],"visa":[],"liveness":{"score":83,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":1,"age_days":6,"expected_fill_days":23,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-06T05:45:30Z"},"pay":{"stated_usd_annual":49606,"is_top_pay":false},"html_url":"https://alion.io/job/velocity-events-coordinator","json_url":"https://alion.io/job/velocity-events-coordinator.json","meta":{"generated_at":"2026-10-06T23:17:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4502,"day_limit":5000,"remaining_today":498,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1768986},"rest":"https://alion.io/mcp/rest/get_company?id=1768986"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvelocity-events-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvelocity-events-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvelocity-events-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/velocity-events-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvelocity-events-coordinator"}]}