{"id":1988451,"url":"https://alion.io/job/velocity-research-graduate-programs-coordinator","title":"Research Graduate Programs Coordinator","company":{"id":1768986,"name":"Velocity","domain":"velocityincubator.com","url":"https://alion.io/company/velocityincubator","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-07T05:47:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Waterloo, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":56494,"max":70617,"currency":"CAD","period":"year","gross":null,"usd_annual":49520},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Drupal","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-10-07T04:09:05Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-08T00:14:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. \nLearn more about our recruitment process.\nJob Requisition ID:\n2026-03013Time Type:\nFull timeEmployee Group:\nStaffJob Category:\nAcademic AdministrationEmployment Type:\nTemporaryDepartment:\nFaculty of Health - School of Public Health Sciences - Research Graduate ProgramsHiring Range:\n$56,494.16 - $70,617.70Posting Information:\n This posting is for an existing vacancy.\nTerm - 1 year\nThe internal posting deadline for this position is Friday, October 16at 11:59PM.\nJob Description:\nPrimary Purpose\nThe Research Graduate Programs Coordinator (RGPC) provides service to enhance the effective and efficient delivery for the research graduate programs student experience at the School of Public Health Sciences (SPHS). The incumbent reports to the Research Graduate Programs Manager (RGPM) and works closely with the Associate Director-Research Graduate Programs (AD-RGP), as well as liaising with the program faculty, Faculty of Health Dean’s office, Graduate Studies and Post-doctoral Affairs (GSPA) office, the Centre for Extended Learning, and the UW library. A significant aspect of the job is the coordination of research graduate academic counselling and advising, application and admissions procedures, and being the primary point of contact for prospective, transferring and current research graduate students during their tenure in SPHS.\nThe incumbent is expected is expected to be part of an effective team concerned with all aspects of the research graduate programs and to perform the duties of the position within established policies and procedures and according to an established calendar of events, under minimal supervision with instructions from the Research Graduate Programs Manager, the Associate Director-Research Graduate Studies as well as the Administrative Officer.\nKey Accountabilities\nGraduate Programs Coordination and Administrative Responsibilities\nProvide administrative support to the RGPM, AD-RGP and Administrative Officer\nCoordinate with the RGPM to ensure the smooth day-to-day, term-to-term, and year-to-year operation of the SPHS research graduate degree programs within established policies and procedures and according to the established calendar of events\nResponsible for tracking and disseminating information to graduate students on all graduate matters including program information and requirements, events, and professional opportunities\nMaintain all graduate student records and progress reports to facilitate the generation of data required by the AD-RGP to examine student progression and plan for advancement\nProvide administrative support as an active member to the RGPM, the AD-RGP, the Research Graduate Programs Executive Committee, the Research Graduate Programs Admissions Committee, the SPHS School Council meetings and other committees/meetings as assigned, to facilitate the coordination and delivery of all aspects of the graduate research programs. Support relating to various committees includes meeting agendas, booking meetings, recording minutes, and monitoring the implementation of all decisions and action items\nReview reports generated by and for the GSPA, for problems, omissions, and accuracy, reporting discrepancies\nCreate/manipulate custom queries using Quest data extracts to obtain information for admissions, student academic progress, graduate milestones, etc.\nUtilize available resources and information to create projections, timelines, prepare statistical reports and analysis of short and long-term goals to assist the Associate Director and Research Graduate Programs Manager to make program related decisions\nCoordinate the collection of GRA and GRS information on a term-by-term basis from faculty members\nCreate and update new fillable forms using Adobe Acrobat Pro\nManage and process student forms to facilitate change of enrolment status approvals and course add/drop requests\nCreate, maintain, and monitor term progress reports using Qualtrics and Quest to facilitate the generation of information required by the Research Graduate Programs Manager and the Associate Director, Research Programs and to monitor student advancement\nAssist in the coordination of MSc thesis proposals and defenses and PhD comprehensive examinations and proposals, processing required documents, assisting with room bookings and audio-visual equipment\nWork closely with the AD-RGP to ensure policies and procedures are followed and inform supervisors and the AD-RGP when milestones or program requirements have not been met.\nManage and coordinate fob permit activations and records for SPHS\nPrepares all sessional, adjunct, and cross-appointment paperwork and distribute for review and approvals of all required parties\nStudent Advisement\nProvide confidential advising to students of their individual course and program/plan selection within the context of their educational goals during the academic cycle (guidelines, course requirements, milestones, etc.) in accordance with University policies and procedures. Responses can be by telephone, in-person, and in writing; sensitive to the needs of a wide client base including internal/external transfer students, international students, and students registered with AccessAbility\nContact for students in crisis. Provides immediate direction to students in a sensitive and confidential manner (academic concerns or personal matters). Connects students with appropriate campus resources and support (Ex. Counselling Services, Accessibility Services, UW Campus Police, Here 24/7, Good2Talk, etc.)\nAssists with reviewing academic progression of students, including annual progress reports, in the research graduate programs and their intent to graduate. Work closely with the Graduate Studies Records team to implement the course progression changes required\nAdvise students on scholarship opportunities, procedures for applications, guidelines, deadlines, providing updates and disseminate information to students with respect to their eligibility\n.Manage enrolment permissions, course overrides and Ontario (Canadian) Visiting Graduate Student (OVGS, CUGTA) applications and requests\nRespond to inquiries from potential and existing graduate students. This includes advising undergraduate students interested in graduate studies, and all domestic and international applicants. Special attention is required for International and Permanent\nResident students who are new to Canada or individuals with Accessibility concerns\nAdmissions\nCoordinate the application and admission procedures of 150+ applications, communicating with applicants to verify personal data, academic history, transcripts, and other application documents. Using the OnBase system, ensure compliance to program requirements, the distribution of acceptance/rejection letters, the generation of conditions if necessary, and communicating the details of admission\nNavigate complex international credentials and averages transcripts to verify they meet the Ontario admission standards in accordance with GSPA policies and procedures\nManage the admissions spreadsheet to ensure proper function of complex excel formulae to monitor applicants through the admissions process and track offers and acceptances\nAnalyze admission statistics and trends to provide the Research Graduate Programs Manager and Research Graduate Programs Admission Committee with information and data to inform current and future admission procedures, develop admissions timelines to track the admission process and create course enrollment projections\nEvaluate applicants' qualifications and autonomously makes inadmissibility determination\nAssist in the planning and delivery of various events for prospective and current graduate students such Teaching Assistant (TA) workshops, orientation, and graduate recruiting in cooperation with the Faculty of Health\nAssist in the planning and delivery of information sessions for prospective students to disseminate graduate program details. This includes participating in graduate recruitment activities as a representative of the School of Public Health Sciences and attending special events to enhance the curriculum and academic goals of the student body\nLiaison in the Graduate admission process between the applicant, SPHS, HLTH and the GSPA\nRecruitment, Communication and Engagement\nServe as the first point of contact for prospective students to answer inquiries regarding SPHS research graduate programs, admissions, and funding information in accordance with the University and SPHS policies and procedures, via email, telephone, MS Teams or in person\nMaintain the research graduate community LEARN page and research graduate section of the SPHS website, with direction from the RGPM, AD-RCP and the HEALTH Graduate Studies Marketing and Recruitment Specialist, ensuring consistency with UW guidelines\nPrepare Program Handbooks, brochures, and other print media for the research graduate programs, ensuring accessibility requirements are followed\nCoordinate and deliver information sessions for prospective students to disseminate graduate program details in collaboration with the RGPM, AD-PGP and the Dean’s Graduate Recruitment and Marketing Specialist. Participate in graduate recruitment activities as a representative of SPHS\nAssist the SPHS Graduate Student Association (GSA) to provide support as necessary for their programs and activities that support graduate student life in SPHS\nFacilitate regular communication with the graduate student body to ensure students are informed of the goals, objectives, activities, and other relevant information regarding research graduate programs\nAssist in the planning and delivery of various events for prospective and current graduate students such Teaching Assistant (TA) workshops, orientation, and graduate recruiting in cooperation with the Faculty of Health\nAssist in the planning and delivery of information and recruitment events for prospective students to disseminate graduate program details, both on and off campus. This includes participating in graduate recruitment activities as a representative of the School of Public Health Sciences and attending special events to enhance the curriculum and academic goals of the student body\nAssist in the organization and participate in School graduate orientation and information sessions, special event planning, preparing printed materials\nEnsure attention is paid to the diverse needs of all SPHS students and graduate programs\n*All employees of the University are expected to follow University and departmental health and safety policy, procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.\nRequired Qualifications\nEducation\nUniversity degree or equivalent education\nExperience\nDemonstrated administrative experience in a post-secondary academic department. Experience with graduate academic advisement and graduate program coordination is an asset\nKnowledge of MSc and PhD programs in the School of Public Health Sciences and familiarity with all policies and procedures related to the graduate programs, especially as they relate to admissions and academic matters, is required\nDemonstrated ability to work independently with little supervision while managing multiple projects and deadlines with changing priorities\nExperience providing customer service, academic support and advi...","description_format":"text","description_chars":14905,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"master","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Events & Ticketing","Health Care"],"lifecycle":[{"event":"open","at":"2026-10-07T04:09:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-10-07T05:47:15Z"},"pay":{"stated_usd_annual":49520,"is_top_pay":false},"html_url":"https://alion.io/job/velocity-research-graduate-programs-coordinator","json_url":"https://alion.io/job/velocity-research-graduate-programs-coordinator.json","meta":{"generated_at":"2026-10-08T02:35:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4479,"day_limit":5000,"remaining_today":521,"minute_limit":60,"resets_at":"2026-10-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1768986},"rest":"https://alion.io/mcp/rest/get_company?id=1768986"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvelocity-research-graduate-programs-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvelocity-research-graduate-programs-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvelocity-research-graduate-programs-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/velocity-research-graduate-programs-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvelocity-research-graduate-programs-coordinator"}]}