{"id":3086152,"url":"https://alion.io/job/veolia-billing-coordinator-2","title":"Billing Coordinator","company":{"id":3493,"name":"Veolia","domain":"veolia.com","url":"https://alion.io/company/veolia-environnement-sa","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":419,"ghost_share":0,"stale_share":0.981,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Baytown, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Oracle ERP","optional":false}],"status":"live","first_seen_at":"2026-10-22T12:42:45Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-02T02:59:22Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.\n Position Purpose:\nThis position is responsible for performing professional accounting duties of the customer billing process. This includes reviewing contracts and setting up contracts in the billing system, performing annual calculation for escalation and updating amendments to contract module, producing invoices, communicating with field personnel to obtain data and approvals for the billing data, analysis of financial data of a complex nature and reconciliation of various accounts associated with the billing process.\nPrimary Duties /Responsibilities:\nIs assigned a workload and responsibility for a specific list of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters\nReviews and analyzes contracts for billing specifics such as fixed fees, expense reimbursement limits, pass-through, account management and other billing and revenue streams\nIdentifies contract amendments and annual reconciliation and rate escalation contract provisions\nEnters contracts and amendments and escalation provisions into billing system\nProduces monthly customer invoices for fixed fee and variable components timely and accurately\nProcesses credit memos and billing adjustments where applicable\nReconciles related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients\nMaintains internal control compliance for specific, key controls within the billing processes\nCoordinates with Project Managers and Admins to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.\nUtilizes various software applications to perform job duties, including PeopleSoft, Coupa, SAP, Business Explorer, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets)\nUnderstands flow of billing data and reconciles interfaced systems (Coupa to PeopleSoft, Coupa to SAP, SAP to PeopleSoft and PeopleSoft to SAP)\nHas knowledge of accounts payable transaction processing and related Veolia systems as related to Limit and Pass-Through expense billing processes\nAssists PMs and Admins with annual limit reconciliation needs, including reports of data, reconciliation and compilation of fiscal year amounts and rollovers between fiscal years\nCoordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (M&C Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters\nProvides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism\nCross-trains with others as assigned\nAssist others in department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices\nCompleting special projects as required and other duties as assigned\n Education / Experience / Background:\nBachelor's Degree preferred or High school diploma or GED with equivalent experiencedemonstrating capability to perform job requirements\n\nThree to five years related experience with thorough knowledge of departmental function,terminology and interrelationships. Functional experience may be required by site.\n\nKnowledge / Skills / Abilities:\nMust demonstrate ability to pay close attention to details, and use good planning, organization, and time management skills.\nMust have the ability to handle diverse tasks simultaneously and be able to work effectively with periodic interruptions. Ability to handle confidential or sensitive information or issues.\nAble to work independently and autonomously on base workload, while seeking supervision assistance at appropriate times\nMust demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.\nMust demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette.\nMust know fundamental accounting concepts, accounting office practices and procedures and have a sound knowledge of billing and billing “feeder” systems, preferably PeopleSoft, SAP, Coupa and ImageNOW\nPC skills with expert working knowledge of MS Word, MS Excel and other software programs utilized within Veolia. Ability to develop spreadsheets and modify formats in order to complete assignments.\nCommitment to quality and the motivation and ability to work well in a team environment required\nAbility to multi-task in a fast-paced environment\n Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.\nWe are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.\nDisclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. 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