{"id":1434688,"url":"https://alion.io/job/versiti-administrative-operations-assistant","title":"Administrative Operations Assistant","company":{"id":1870080,"name":"Versiti","domain":"versiti.org","url":"https://alion.io/company/versiti","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":47000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T02:46:54Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-13T00:46:49Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Overview\nVersiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.\nPosition Summary\nProvides administrative support to corresponding Director / Manager. Organizes and provides information to the department, internal and external customers to deliver the highest levels of customer service. May procure departmental metrics and other statistical information. Provides administrate support for a wide variety of recurring and ad hoc administrative projects.\nTotal Rewards Package\nCompensation The target salary is based on internal averages. Versiti sets salary ranges aligned to local markets in which the job is performed. Compensation decisions take into account internal salary averages and differentiation based on education, experience, skills, and performance. Specific salary and benefits information is shared at the time of the phone screening based on your location and qualifications. Benefits Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.\nResponsibilities\nThe essential duties and responsibilities include the following. Other duties may be assigned.\nDemonstrates our core values: - Safety - Integrity - Service - Stewardship - Teamwork\nCalendar management (director, manager, departmental, team) and schedule support.\nMay administer timekeeping for payroll, initiate requisitions and order office supplies, make travel/food/room arrangements for meetings and conferences, and prepare travel reimbursement forms.\nCreates meeting agendas and takes minutes. Creates presentations with Power Point.\nCalculates and compiles data for monthly or other reports.\nPerforms electronic and hard copy document management, including departmental archiving.\nProvides excellent customer service, primarily internal in nature. Fields, records, triages, tracks, responds promptly to and resolves internal and external customer inquiries by telephone, electronically, or face to face. Evaluates urgency, importance, and priority of service issues. Directs requests and unresolved issues to the appropriate designated resource. Follows up on customer interactions as appropriate.\nSupports other administrative positions as relevant -i.e. - registration.\nMay maintain relevant departmental forms databases.\nComplies with all policies and standards\nQualifications\nEducation\nHigh School or equivalent required\nOne to two years related experience required\nTraining or equivalent combination of education and experience in area supporting required\nExperience\n1-3 years using word processing and spreadsheet software required\nKnowledge, Skills and Abilities\nAbility to read and understand simple instructions, short correspondence and memos. required\nAbility to write basic correspondence. required\nAbility to effectively communicate with supervisors and other co-workers. required\nAbility to add, subtracts, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. required\nAbility to compute rate, ratio, and percent and draw and interpret bar graphs. required\nAbility to solve complex problems and deal with a variety of concrete variable in situations where only limited standardization exists. required\nAbility to interpret a variety of instructions finished in written oral, diagram or schedule form. required\nTools and Technology\nPersonal Computer (desk top, lap top, tablet) required\nGeneral office equipment (computer, printer, fax, copy machine) required\nMicrosoft Suite (Word, Excel, PowerPoint, Access and Outlook) - Intermediate required\nAbility to maintain databases, create documents, create formulas and graphs from spreadsheets required\nRelevant ability to troubleshoot within BBCS to resolve operational issues required","description_format":"text","description_chars":4800,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Nonprofits & Foundations","Blood & Tissue Banks"],"lifecycle":[{"event":"open","at":"2026-09-29T02:46:54Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":6,"green_card_filings_12m":0,"median_offered_wage_usd":72500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.319,"p_room":0.35,"age_days":13,"expected_fill_days":4,"reasons":["conf:3","velocity","win:tail","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/versiti-administrative-operations-assistant","json_url":"https://alion.io/job/versiti-administrative-operations-assistant.json","meta":{"generated_at":"2026-10-13T02:34:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3931,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1870080},"rest":"https://alion.io/mcp/rest/get_company?id=1870080"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fversiti-administrative-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fversiti-administrative-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fversiti-administrative-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/versiti-administrative-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fversiti-administrative-operations-assistant"}]}