{"id":1481934,"url":"https://alion.io/job/vertiv-office-manager","title":"Office Manager","company":{"id":58885,"name":"Vertiv","domain":"vertiv.com","url":"https://alion.io/company/vertiv","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":83,"open_postings":413,"ghost_share":0,"stale_share":0.872,"repost_share":0.005,"time_to_fill_p50_days":5,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T19:32:01Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-21T19:38:07Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"POSITION SUMMARY\nThe Office Manager / Executive Assistant is responsible for overseeing daily administrative operations within the warehouse office while providing high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced distribution or warehouse environment.\nRESPONSIBILITIES\nExecutive Support\nProvide comprehensive administrative support to Warehouse Director, Vice President, HDLC Cold Plates, Site Leadership Team.\n\nManage calendars, schedules, appointments, and meeting coordination.\n\nPrepare reports, presentations, correspondence, and operational summaries.\n\nCoordinate travel arrangements, expense reports, and executive communications.\n\nMaintain confidential business and employee information.\n\nOffice Management\nOversee daily office operations and administrative processes.\n\nManage office supplies, equipment, and vendor relationships.\n\nEnsure accurate filing and record-keeping systems for operational and compliance documents.\n\nCoordinate office maintenance and facility-related requests.\n\nSupport budget tracking, invoice processing, and expense management.\n\nHuman Resources & Employ\nCoordinate employee engagement events, training sessions, and recognition programs.\n\nAssist with timekeeping, payroll submissions, and employee communications.\n\nEnsure compliance with company policies and labor regulations.\n\nCommunication & Coordination\nServe as a primary point of contact for visitors, vendors, and internal stakeholders.\n\nCoordinate meetings, town halls, and operational reviews.\n\nPrepare meeting agendas, take minutes, and track action items.\n\nFoster effective communication between warehouse operations and corporate departments.\n\nQUALIFICATIONS\nHigh school diploma or equivalent required\n\n3+ years of experience in office management, executive administration, or warehouse administration.\n\nProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).\n\nStrong organizational, time management, and multitasking skills.\n\nExcellent written and verbal communication skills.\n\nAbility to maintain confidentiality and exercise sound judgment.\n\nExperience working in a warehouse, distribution, manufacturing, or logistics environment preferred.\n\nThe successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.\nOUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.\nOUR STRATEGIC PRIORITIES\nCustomer Focus\n\nOperational Excellence\n\nHigh-Performance Culture\n\nInnovation\n\nFinancial Strength\n\nOUR BEHAVIORS\nOwn It\n\nAct With Urgency\n\nFoster a Customer-First Mindset\n\nThink Big and Execute\n\nLead by Example\n\nDrive Continuous Improvement\n\nLearn and Seek Out Development\n\nPromote Transparent & Open Communication\n\nAt Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.\nVertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to . If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers\nWork Authorization\nNo calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.","description_format":"text","description_chars":4766,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Servers & Data Center Hardware","Power Supplies & Power Electronics","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-09-29T21:30:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 14 · green card filings: 1","filings_12m":14,"filings_prev_12m":9,"green_card_filings_12m":1,"median_offered_wage_usd":108500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.237,"p_room":0.35,"age_days":21,"expected_fill_days":5,"reasons":["conf:2","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/vertiv-office-manager","json_url":"https://alion.io/job/vertiv-office-manager.json","meta":{"generated_at":"2026-10-21T19:48:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28060,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58885},"rest":"https://alion.io/mcp/rest/get_company?id=58885"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvertiv-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvertiv-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvertiv-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vertiv-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvertiv-office-manager"}]}