Project Coordinator

POSITION SUMMARY

The Project Coordinator supports Project Managers in the planning, execution, and closeout of complex Vertiv Infrastructure Solutions programs. This role provides essential coordination, documentation control, schedule and logistics tracking, and cross-functional communication to ensure projects are executed in accordance with Vertiv IS PMO processes, customer requirements, and delivery commitments. By managing day-to-day administrative and coordination activities, the Project Coordinator enables Project Managers to focus on customer engagement, risk management, and overall project performance.

RESPONSIBILITIES

• Document meeting notes, action items and follow through to completion.
• Maintaining project program tracking tools ensuring all new projects and major project milestones are accurately tracked.
• Compiling regular project reports focusing on the main project related financial, product, and regional KPI’s.
• Provide regular customer-facing reporting to track and forecast project progress.
• Ensuring projects plans are maintained and accurately reflect current project status.
• Support the Project Management team by completing administrative and coordination activities relating to engineering project processes.
• Generating and submitting project related documentation to the client (Technical Submittals, Test Documents, O&M’s, BOLs, Shipping Logs etc.).
• Liaising with key internal and external Stakeholders, (i.e. Client, Production, Logistics, Site Teams, Accounts, etc.) ensuring efficient product delivery.
• Coordinating site activities with field service and production teams.
• Other duties as assigned.

QUALIFICATIONS

• Associate's degree, bachelor's degree, or equivalent experience.
• Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience is a bonus
• Smartsheet and PoweBI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
• Knowledge of construction, electrical and mechanical contracting.
• Excellent communication skills, both written and verbal
• Excellent customer service skills
• Excellent project management skills
• Detail-oriented
• Excellent organizational, analytical and interpersonal skills
• Knowledge of engineering, manufacturing processes, data center infrastructure and commissioning processes is helpful.

TIME TRAVEL REQUIRED

• 5% or less