{"id":3187865,"url":"https://alion.io/job/vertiv-project-coordinator-27","title":"Project Coordinator","company":{"id":58885,"name":"Vertiv","domain":"vertiv.com","url":"https://alion.io/company/vertiv","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":83,"open_postings":402,"ghost_share":0.005,"stale_share":0.861,"repost_share":0.01,"time_to_fill_p50_days":8,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Westerville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-23T22:21:55Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-26T16:56:10Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Summary\nServes as a strategic partner to the CIO and VP of Organizational Change Management (OCM) proactively managing priorities, communications, and day-to-day operations to maximize executive effectiveness. Provides light project management support to ensure cross-functional initiatives stay on track, on budget, and on schedule. Operates with a high degree of discretion, independent judgment, proactivity and confidentiality.\nKey partnerships include Core IT Leadership Team, IT organization, Executive Admins across the Executive Leadership Team (ELT), HR, Internal Communications, and others.\nResponsibilities:Executive Support & Strategic OperationsPriority & Calendar Management - Proactively manage the CIO executive's schedule by assessing urgency, resolving conflicts, and ensuring obligations are met on time. Serve as the gatekeeper who protects executive focus time while keeping critical items moving. Proactively manage over-bookings, redundancies and schedule conflicts. \nDocument Preparation & Correspondence - Support the creation and editing of correspondence, presentations, reports, briefing materials, and meeting agendas using Microsoft Office Suite and other professional tools.\nIT Organizational Effectiveness - Support IT organizational effectiveness strategies and execution including but not limited to: IT townhalls, distribution lists, IT Core Leadership meetings and support, monthly IT digital newsletter, IT share points, and other. \nMeeting & Travel Coordination - Coordinate complex travel arrangements, prepare itineraries, and process expense reports within policy guidelines. Schedule and organize meetings, secure venues and equipment, and prepare supporting materials.\n Information & Records Management - Maintain organized filing systems (physical and digital) for corporate documents, records, and executive files. Route incoming mail, attach relevant background materials to correspondence, and ensure the executive has what's needed before every interaction.\nConfidential Administrative Support - Handle sensitive and confidential matters with discretion, including note-taking, transcription, dictation, and preparation of materials not intended for broad distribution.\nResearch & Reporting - Compile data and draft special reports, summaries, and analytical responses by synthesizing information from multiple sources. Prepare records and documentation for unique, recurring, and ad-hoc executive needs.\nTechnology & Process Improvement - Stay current on office automation technology, software applications, and digital tools. Provide input on the design, implementation, and enhancement of automated systems, including document management platforms.\n\n________________________________________\nProject Management & Financial Coordination Project Tracking & Coordination - Use project management tools (e.g., Smartsheet, MS Project, Planner) to track tasks, milestones, and deliverables across departmental initiatives. Follow up with stakeholders to ensure timely completion and flag risks or delays.\nBudget & Expenditure Monitoring - Track department and project budgets, monitor transaction controls, and reconcile costs against approved budgets. Review and analyze appropriation requests for justification and approval; resolve discrepancies in submitted data.\n Contract & Procurement Support - Review contracts, cost proposals, NDAs, MSAs, and contract supplements. Partner with Procurement on purchase requisitions and purchase orders; monitor PR/PO progress through completion, ownership of Statements of Work (SOWs). \n\n________________________________________\nAdditional ResponsibilitiesOffice & Facilities Management - Procure office supplies, equipment, and services within delegated authority to meet operational needs. Greet and direct visitors professionally.\nEvent Planning - Organize meetings, local events, and off-site logistics as directed, ensuring seamless execution.\nTeam Leadership - Guide, coach, and mentor other administrative staff on procedures, best practices, and professional standards. May provide direct supervision of clerical support staff.\nOther Duties - Perform related administrative and project support duties as assigned.\n\nRequirements:Strong ability to collaborate across all levels and with executive leadership and teams. \nExceptional communication and interpersonal skills, with the ability to build trust, inspire collaboration, and navigate cultural and geographic diversity.\nExperience in leveraging analytics to guide reporting efforts.\nExperience navigating a global organization.\n Preferences:Undergraduate Degree in Business Administration, Communications, or a related field\nCertifications in project management (PMP), or process improvement (LEAN/Six Sigma) are highly desirable.\n#LI-DS1","description_format":"text","description_chars":4790,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Servers & Data Center Hardware","Power Supplies & Power Electronics","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-24T00:38:51Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 14 · green card filings: 1","filings_12m":14,"filings_prev_12m":9,"green_card_filings_12m":1,"median_offered_wage_usd":108500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":68,"band":"ok","label":"Likely open","p_open":1,"p_active":0.68,"p_room":1,"age_days":2,"expected_fill_days":8,"reasons":["conf:9","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/vertiv-project-coordinator-27","json_url":"https://alion.io/job/vertiv-project-coordinator-27.json","meta":{"generated_at":"2026-10-26T18:02:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24201,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58885},"rest":"https://alion.io/mcp/rest/get_company?id=58885"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvertiv-project-coordinator-27"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvertiv-project-coordinator-27"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvertiv-project-coordinator-27"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vertiv-project-coordinator-27\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvertiv-project-coordinator-27"}]}