{"id":3073348,"url":"https://alion.io/job/vesta-property-housing-administration-coordinator","title":"Property & Housing Administration Coordinator","company":{"id":2309465,"name":"Vesta","domain":"vesta.org","url":"https://alion.io/company/vesta-org","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lanham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":53045,"max":59410,"currency":"USD","period":"year","gross":null,"usd_annual":59410},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Power Apps","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T10:02:23Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-29T08:24:02Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Property and Housing Administration Coordinator\nVesta, Inc. is seeking an organized, detail-oriented Property and Housing Administration Coordinator to support the administration of our properties, housing programs, vehicles, and HUD-related corporations. This role maintains accurate records, coordinates reporting and inspections, and tracks important deadlines to help preserve safe, compliant, and affordable housing. The position reports to the Director of Finance and works closely with Property Management, Accounting, regional teams, and external partners.\nPosition Details:\nFull-Time: Monday to Friday, 9:00am - 5:00p.m., with flexibility as needed.\n\nPosition Type: Exempt\n\nLocation: Lanham, MD\n\nKey Responsibilities\nMaintain property and vehicle records, including ownership documents, leases, registrations, insurance, licenses, and inspections.\n\nTrack renewals, reporting deadlines, and outstanding documentation, and follow up with responsible staff.\n\nSupport property purchases, sales, rentals, and transitions by coordinating documentation, insurance, utilities, and related administrative activities.\n\nMaintain corporate and compliance records for Vesta’s HUD-related corporations and assist with budgets, registrations, and required submissions.\n\nPrepare and submit HUD billing, Project Rental Assistance Contract (PRAC) renewals, and related reports.\n\nReview Tenant Rental Assistance Certification System (TRACS) activity, payments, voucher approvals, and adjustments; identify discrepancies and coordinate corrections.\n\nCoordinate documentation and preparation for financial audits, Management and Occupancy Reviews, and HUD inspections, and track follow-up items.\n\nMaintain tenant rosters, eligibility documentation, rent calculation information, and annual recertification records.\n\nPrepare, sign on behalf of Vesta, and maintain tenant leases and related occupancy documents.\n\nSupport housing program and grant applications, renewals, reporting, and recordkeeping.\n\nAdminister vehicle records, gas cards, and fleet-tracking systems.\n\nCommunicate professionally with tenants, employees, auditors, government representatives, insurers, vendors, and other stakeholders.\n\nQualifications\nAssociate degree in business administration, finance, accounting, property management, housing administration, or a related field, or equivalent relevant experience.\n\nAt least two years of administrative, property, housing, finance, or related experience.\n\nStrong organizational skills, attention to detail, and ability to manage multiple deadlines and maintain accurate records.\n\nExcellent written and verbal communication skills and ability to work collaboratively across departments.\n\nBasic financial and numerical skills and ability to identify discrepancies and follow through on corrections.\n\nProficiency with Microsoft 365 applications, including Excel, Word, Outlook, Teams, and SharePoint.\n\nExperience with affordable or supportive housing programs, HUD reporting, audits, inspections, or housing compliance preferred.\n\nFamiliarity with PRAC, TRACS, Management and Occupancy Reviews, HUD physical inspections, or Maryland landlord-tenant requirements preferred.\n\nExperience with Power Apps, Power BI, or similar tracking systems preferred.\n\nValid driver’s license, satisfactory driving record, and reliable transportation.\n\nBackground check and drug screening required.\n\nWhy Work at Vesta\nMission-driven organization supporting safe, affordable housing and behavioral health services.\n\nCollaborative work environment with opportunities to work across departments.\n\nOpportunity to apply administrative and organizational skills to meaningful housing and property activities.\n\nCommitment to diversity, equity, and inclusion.\n\nCompensation and Benefits:\nPay Range: $53,045 - $59,410/year, paid biweekly.\n\nOther Compensation: Employees are eligible for bonuses, which vary depending on company and individual performance, and paid training.\n\nPTO: New employees can accrue up to 96 hours of PTO in the first year, prorated based on start date and hours worked. Employees can accrue up to 40 hours of sick leave per calendar year, prorated based on start date and hours worked.\n\nHolidays: Full-time employees receive 8 paid holidays per year.\n\nRetirement: 403(b) plan participation is available at hire. Employer matching begins after 1,000 hours of service. Discretionary employer contributions are given at least once a year.\n\nHealth Benefits: Full- and part-time employees are eligible for benefits beginning the first day of the month after hire. Benefits include medical, dental, and vision coverage for individuals and families, as well as flexible spending accounts for health and dependent care expenses.\n\nCompany-Paid Benefits: Full-time employees are eligible for Long-Term Disability and Basic Life/AD&D. All employees are eligible for the Employee Assistance Program (EAP).\n\nOther Voluntary Benefits: Full-time employees are eligible for Short-Term Disability coverage.\n\nVesta is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable law.","description_format":"text","description_chars":5119,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Psychiatric Care"],"lifecycle":[{"event":"open","at":"2026-10-22T10:02:23Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.859,"p_room":1,"age_days":6,"expected_fill_days":28,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":59410,"is_top_pay":true},"html_url":"https://alion.io/job/vesta-property-housing-administration-coordinator","json_url":"https://alion.io/job/vesta-property-housing-administration-coordinator.json","meta":{"generated_at":"2026-10-29T08:39:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13054,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2309465},"rest":"https://alion.io/mcp/rest/get_company?id=2309465"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvesta-property-housing-administration-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvesta-property-housing-administration-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvesta-property-housing-administration-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vesta-property-housing-administration-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvesta-property-housing-administration-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3073348}},{"tool":"search_jobs","arguments":{"company":"vesta.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3073348},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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