{"id":3580245,"url":"https://alion.io/job/vestas-document-controller-hybrid","title":"Document Controller (hybrid)","company":{"id":21059,"name":"Vestas","domain":"vestas.com","url":"https://alion.io/company/vestas","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":99,"open_postings":21,"ghost_share":0,"stale_share":0.048,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Taranto, Italy"],"countries":["IT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":56000,"period":"year","method":"role_country_seniority_unknown","sample_n":334},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T00:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-07T06:26:07Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Professional | Full-Time\nRegion MED > Customer Project Execution, MED > Project Management Office\nThe Project Documentation department is responsible for collecting and issuing the documentation within construction. The aim of this function is to provide the agreed scope of project specific contract documentation to the customer of the project and enable internal departments like Service to access the documents.\nAs the Project Document Controller, you will handle the contractual document streams related to the project and will manage the filing solutions such as database structure and archiving. You'll also oversee the main data components and for submitting relevant documents to the Project team, such as collecting, compiling, and presenting the as-built documentation.\nWork model: Hybrid, with 3 days onsite and 2 days from home\nResponsibilities\nProject Documentation & Compliance: Create and manage project structures in Meddocs (MS Sharepoint). Ensure all contracts (TSA, AOM, Annexes) and \"As Built\" documentation are approved and available. \nApproval & Regulatory Management: Coordinate approval applications between project managers, vendors, and customers, ensuring compliance with all legal, contractual, and site-specific requirements. \nFinancial & Quality Milestones: Follow up on quality documentation (FAT documents) to trigger contract payment milestones. Ensure compliance with Local Content requirements for specific Mediterranean countries \nInsurance Management: Create IRFs, coordinate insurance requirements, and follow up on CAR insurance coverage throughout project execution. \nCE Plate Management: Coordinate the creation and ordering of CE plates with local vendors and ensure timely delivery. \nSystems Support & Training: Configure Site Apps, provide user support, and deliver training to project teams to ensure efficient system utilization. \nProject Handover (HOTS): Manage the archiving and classification of project documentation in MedDocs, including the transfer and validation of records from Procore. \nQualifications\nPrevious experience in Technical Document Control or Project Support within Energy, EPC, Construction, or Oil & Gas sectors \nProficiency in SAP (highly valued) and advanced knowledge of Microsoft Office (Excel) \nFamiliarity with Document Management Systems (DMS) e.g. PROCORE, ProjectWise, Acconex etc. \nKnowledge of local legislation related to documentation risks \nFluency in Italian and English (as you will operate with both local teams and within a global environment). \nCompetencies\nMethodical Approach: You understand that documentation is the key to \"Cash-In\" and financial success \nData-fluent: You work well with digital tools and take pleasure in helping others learn or fix app-related problems. \nCollaborative: You can effectively bridge the gap between site technicians, Project Managers, and the Shared Service Center (SSC) \nAttention to Detail: You have a high degree of organizational skill and a commitment to quality \nWhat we offer\nThe job position in question corresponds to level B1 pursuant to the applicable National Collective Bargaining Agreement for Metalworking Companies (Federmeccanica). The gross annual salary expected for the candidate is a minimum of € 33,499.08 set by the current national and company collective bargaining agreement.\nUnique Hybrid Flexibility: Office-based in Taranto, Italy\nCareer Growth: An opportunity to shift from field-based work to directing operational strategy at a global control center\nVestas Benefits: Salary commensurate with experience, health insurance, life insurance, Paid Time Off (PTO), and meal allowance (cheque gourmet)\nPerformance Bonus: An annual 5% bonus tied to meeting Vestas' corporate objectives\nAt Vestas, we believe that diversity makes us stronger. If you have a disability and are interested in this opportunity, we would be happy to get to know you and adapt the selection process to your needs.\nBEWARE - RECRUITMENT FRAUD\nIt has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, www.vestas.com/en/careers/job-openings.\nDEIB Statement\nAt Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, \"Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry\". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.\nAbout Vestas\nVestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.","description_format":"text","description_chars":6037,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Italian","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity","Health insurance","Insurance coverage","Life insurance"],"hiring_locations":[{"name":"Italy","iso":"IT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wind Energy"],"lifecycle":[{"event":"open","at":"2026-11-01T01:43:19Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.855,"p_room":1,"age_days":8,"expected_fill_days":26,"reasons":["conf:4","velocity","win:early","comp:brand"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/vestas-document-controller-hybrid","json_url":"https://alion.io/job/vestas-document-controller-hybrid.json","meta":{"generated_at":"2026-11-07T10:52:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10294,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":21059},"rest":"https://alion.io/mcp/rest/get_company?id=21059"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvestas-document-controller-hybrid"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvestas-document-controller-hybrid"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvestas-document-controller-hybrid"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vestas-document-controller-hybrid\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvestas-document-controller-hybrid"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3580245}},{"tool":"search_jobs","arguments":{"company":"vestas.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3580245},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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