{"id":2604955,"url":"https://alion.io/job/vestis-administrative-coordinator-3","title":"Administrative Coordinator","company":{"id":2897558,"name":"Vestis","domain":"vestis.com","url":"https://alion.io/company/vestis-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Throop, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-28T05:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-16T03:08:14Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Overview\nThe Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Billing Operations, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis departments.\nResponsibilities/Essential Functions\nOn site Billing responsibilities: Complete new customer setup requests in an accurate and timely manner. Complete customer setup audits to ensure accurate invoice billing for accounts. Complete customer invoice maintenance requests of various types and levels of difficulty. Complete customer contract audits to ensure contract compliance standards are met. Log compliance issues as needed and follow through to issue resolution. Complete Special Projects and Strategic requests requiring a high level of analytical thinking, problem solving skills, and data manipulation via Excel.\nOn site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s). Forward and/or post all notices from Central, Regional management and the Group Processor to the market center employees with regard to Company Policy, Payroll, HR and Compliance practices. Review and maintain the time and attendance system.\nOn site HR responsibilities: Implement new administration procedures and forms as directed by the Group Processor, HR management and Finance. Maintain existing employee Personnel files, DOT, OSHA, and other H/R compliant record keeping as directed by Finance or Human Resources. Support New Hire Orientation and compile New Hire packets according to Central Office Guidelines in cooperation with the Group Processor.\nOn site accounting responsibilities: Review, Support and Maintain the Management Reports including, but not limited to, the Gain & Loss report in Field Management Reporting, monthly inventory, and the monthly API review. Further support the business process around accurate inventory counts, safety and API reviews. Log import taxes, manage a check register and prepare/submit accounts payable invoices (where applicable).\nOn site Office responsibilities: Support the Daily Office functions by ordering supplies through iProcurement, ordering business cards, ordering computers for new employees & attending to the Front Desk.\nOn site Functional Responsibilities: Support Management Reporting within the MC by providing reports to the Management team. Communicate efficiently and effectively with Market Center Management team regarding additional information requirements or non-compliance issues. Assist the Market Center with questions on process/policy updates and changes to increase their level of understanding and acceptance of these changes. Support Market Center in high transactional ad-hoc requests requiring, at times, a high level of analytical thinking and problem-solving skills. Complete all other projects as requested.\nKnowledge/Skills/Abilities\nStrong oral and written communication skills required.\nAbility to develop and maintain a positive working relationship with others.\nDetail oriented, ability to multi-task, with strong organizational skills are required.\nProcess oriented, however at times, flexible.\nAbility to easily adapt to rapidly changing work environment.\nAbility to coordinate multiple projects with deadlines and changing priorities, occasionally on short notice.\nProficient alpha/numeric data entry.\nProficient in Microsoft Office Word, Excel, and Outlook.\nHigh level of organizational skills, integrity and accuracy.\nStrong attention to detail is a must.\nHigh level of analytical and problem-solving skills.\nStrong basic math skills.\nStrong time management and prioritization skills.\nMust be able to work independently with minimal oversight.\nExperience with Oracle Business Suite, a plus.\nWorking Environment/Safety Requirements\nNo special physical requirements for this position. Position is situated in an office environment.\nExperience\nRelated Work Experience 1-5 yrs. preferred; Billing experience, Microsoft Suite Experience, specifically Excel required.\nEducation\n2-year degree preferred but not required.\nEnvironment\nOffice setting","description_format":"text","description_chars":4583,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Workwear & Uniforms"],"lifecycle":[{"event":"open","at":"2026-10-15T09:17:03Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.687,"p_room":0.55,"age_days":18,"expected_fill_days":18,"reasons":["conf:1","win:tail","comp:junior,brand"],"computed_at":"2026-10-16T05:01:07Z"},"pay":null,"html_url":"https://alion.io/job/vestis-administrative-coordinator-3","json_url":"https://alion.io/job/vestis-administrative-coordinator-3.json","meta":{"generated_at":"2026-10-16T05:01:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2106,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2897558},"rest":"https://alion.io/mcp/rest/get_company?id=2897558"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvestis-administrative-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvestis-administrative-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvestis-administrative-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vestis-administrative-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvestis-administrative-coordinator-3"}]}