{"id":2604964,"url":"https://alion.io/job/vestis-administrative-coordinator-4","title":"Administrative Coordinator","company":{"id":2897558,"name":"Vestis","domain":"vestis.com","url":"https://alion.io/company/vestis-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Havana, Cuba"],"countries":["CU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-25T05:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-15T20:21:29Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"Overview\nThe Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.\nResponsibilities / Essential Functions\nOn-Site Payroll Responsibilities\nSupport the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.\nForward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.\nReview and maintain the time and attendance system.\nOn-Site HR Responsibilities\nImplement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.\nMaintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.\nSupport New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.\nOn-Site Accounting Responsibilities\nReview, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.\nSupport accurate inventory counts, safety checks, and API reviews.\nAssist with weekly input of manual data required for Key Performance Measures (KPM).\nOn-Site Office Responsibilities\nSupport daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.\nOn-Site Functional Responsibilities\nSupport billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.\nProvide management reports to the Market Center management team.\nKnowledge / Skills / Abilities\nStrong oral and written communication skills.\nAbility to develop and maintain positive working relationships.\nDetail-oriented with strong organizational and multi-tasking skills.\nExperience with Oracle Business Suite is a plus.\nWorking Environment / Safety Requirements\nNo special physical requirements. Position is situated in an office environment.\nExperience\n1–5 years of work experience preferred. Proficiency in Microsoft Suite, specifically Excel, required.\nEducation\n2-year degree preferred but not required.","description_format":"text","description_chars":2817,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Workwear & Uniforms"],"lifecycle":[{"event":"open","at":"2026-10-15T09:17:03Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.687,"p_room":0.55,"age_days":20,"expected_fill_days":18,"reasons":["conf:1","win:tail","comp:junior,brand"],"computed_at":"2026-10-15T21:49:55Z"},"pay":null,"html_url":"https://alion.io/job/vestis-administrative-coordinator-4","json_url":"https://alion.io/job/vestis-administrative-coordinator-4.json","meta":{"generated_at":"2026-10-15T21:49:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33108,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2897558},"rest":"https://alion.io/mcp/rest/get_company?id=2897558"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvestis-administrative-coordinator-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvestis-administrative-coordinator-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvestis-administrative-coordinator-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vestis-administrative-coordinator-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvestis-administrative-coordinator-4"}]}