{"id":3112308,"url":"https://alion.io/job/veta-virtual-administrative-assistant","title":"Administrative Assistant","company":{"id":4416548,"name":"Veta Virtual","domain":"vetavirtual.com","url":"https://alion.io/company/vetavirtual","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_regions","remote_scope_basis":"posting_text","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["DE","FR","GB","AR","AT","BE","BR","BG","CO","HR","CZ","DK","FI","HU","IE","IT","MX","NL","NO","PL","RO","ES","SE","CH","AI","AG","AW","BS","BB","BZ","BM","BO","VG","BQ","KY","CL","CR","CW","DM","DO"],"hiring_countries_total":79,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":63000,"period":"year","method":"global_role_seniority_cell","sample_n":5190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-22T20:34:04Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T00:25:05Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Launch Your Next Successful Chapter with Veta Virtual!\n Competitive Pay in USD | 100% Remote | Administrative & Executive Support | US & Canadian Clients\nBusy leaders need someone they can count on. Veta Virtual is hiring an Administrative/Executive Assistant to work with one of our clients in the US or Canada. You will become a trusted part of their team and take ownership of the work that keeps their business moving: projects, communication, documents, follow-ups, and daily operations. You will often know what they need before they ask, so they can focus on their best work.\nYour Role\nAs an Administrative/Executive Assistant, you will be the steady, organized support that keeps a client’s work moving forward. You will work directly with managers, executives, and teams, and you will own the details so they can focus on the big picture. Your day to day will involve:\nTracking projects, tasks, and deadlines, sending friendly reminders, and following up until each item is closed.\nDrafting, proofreading, and sending polished emails, memos, and updates for teams and clients.\nPreparing reports, presentations, and documents, and keeping information organized and ready to use.\nCoordinating meeting logistics from start to finish, including agendas, materials, notes, and action items.\nCoordinating with vendors, contractors, and external partners on behalf of your team.\nKeeping digital files, spreadsheets, and databases clean, current, and easy to find.\nManaging calendars and scheduling internal and external meetings across time zones, and spotting conflicts before they cause problems.\nSupporting travel arrangements, event planning, and expense tracking as needed.\nHandling confidential business information with care and discretion.\nSolving small problems before they become big ones. You are the calm in the storm!\nWhat You’ll Need\n2+ years of experience in an administrative, executive assistant, or virtual assistant role.\nExceptional organization, time management, and attention to detail, with the ability to manage many priorities at once without dropping details.\nExcellent written and verbal communication in fluent, near-native English. Your tone is clear, professional, and friendly.\nA proactive mindset. You see what needs to get done, and you make it happen.\nProven discretion with confidential and sensitive information.\nConfidence with Google Workspace and Microsoft Office, and a quick learner of new tools.\nComfort working in a fast-paced environment where priorities can change quickly.\nA reliable home office setup, including high-speed internet and a quiet workspace.\nFull-time availability aligned with US business hours.\nTo be considered for this role, you must currently be based in Latin America (LATAM) or Europe.\nNice-to-Haves\nExperience supporting multiple teams, managers, or projects at once.\nExperience with business travel, event coordination, or expense reporting.\nComfort using AI tools to draft, organize, and work faster.\nExperience working in a fully remote company.\nWhat We Offer\n Competitive monthly compensation in USD.\n A minimum of 10 paid days off per year, plus applicable holidays.\n 100% remote work from anywhere in LATAM or Europe.\n Opportunities to grow your skills and build your career with trusted Veta Virtual clients.\n A supportive, people-first culture where your contributions matter.\nReady to Apply?\nIf you are the organized, driven support star every team needs, apply today and launch your next chapter with Veta Virtual. Once you apply, you will be invited to complete a short two-minute video question as part of our screening process. It is your first chance to show us your communication style. We can’t wait to meet you!","description_format":"text","description_chars":3698,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"region"},{"name":"France","iso":"FR","kind":"region"},{"name":"United Kingdom","iso":"GB","kind":"region"},{"name":"Argentina","iso":"AR","kind":"region"},{"name":"Austria","iso":"AT","kind":"region"},{"name":"Belgium","iso":"BE","kind":"region"},{"name":"Brazil","iso":"BR","kind":"region"},{"name":"Bulgaria","iso":"BG","kind":"region"},{"name":"Colombia","iso":"CO","kind":"region"},{"name":"Croatia","iso":"HR","kind":"region"},{"name":"Czech Republic","iso":"CZ","kind":"region"},{"name":"Denmark","iso":"DK","kind":"region"},{"name":"Finland","iso":"FI","kind":"region"},{"name":"Hungary","iso":"HU","kind":"region"},{"name":"Ireland","iso":"IE","kind":"region"},{"name":"Italy","iso":"IT","kind":"region"},{"name":"Mexico","iso":"MX","kind":"region"},{"name":"Netherlands","iso":"NL","kind":"region"},{"name":"Norway","iso":"NO","kind":"region"},{"name":"Poland","iso":"PL","kind":"region"},{"name":"Romania","iso":"RO","kind":"region"},{"name":"Spain","iso":"ES","kind":"region"},{"name":"Sweden","iso":"SE","kind":"region"},{"name":"Switzerland","iso":"CH","kind":"region"},{"name":"Anguilla","iso":"AI","kind":"region"},{"name":"Antigua and Barbuda","iso":"AG","kind":"region"},{"name":"Aruba","iso":"AW","kind":"region"},{"name":"Bahamas","iso":"BS","kind":"region"},{"name":"Barbados","iso":"BB","kind":"region"},{"name":"Belize","iso":"BZ","kind":"region"},{"name":"Bermuda","iso":"BM","kind":"region"},{"name":"Bolivia","iso":"BO","kind":"region"},{"name":"British Virgin Islands","iso":"VG","kind":"region"},{"name":"Bonaire, Sint Eustatius and Saba","iso":"BQ","kind":"region"},{"name":"Cayman Islands","iso":"KY","kind":"region"},{"name":"Chile","iso":"CL","kind":"region"},{"name":"Costa Rica","iso":"CR","kind":"region"},{"name":"Curaçao","iso":"CW","kind":"region"},{"name":"Dominica","iso":"DM","kind":"region"},{"name":"Dominican Republic","iso":"DO","kind":"region"},{"name":"Ecuador","iso":"EC","kind":"region"},{"name":"El Salvador","iso":"SV","kind":"region"},{"name":"Estonia","iso":"EE","kind":"region"},{"name":"Falkland Islands","iso":"FK","kind":"region"},{"name":"French Guiana","iso":"GF","kind":"region"},{"name":"Greece","iso":"GR","kind":"region"},{"name":"Grenada","iso":"GD","kind":"region"},{"name":"Guadeloupe","iso":"GP","kind":"region"},{"name":"Guatemala","iso":"GT","kind":"region"},{"name":"Guyana","iso":"GY","kind":"region"},{"name":"Haiti","iso":"HT","kind":"region"},{"name":"Honduras","iso":"HN","kind":"region"},{"name":"Iceland","iso":"IS","kind":"region"},{"name":"Jamaica","iso":"JM","kind":"region"},{"name":"Latvia","iso":"LV","kind":"region"},{"name":"Liechtenstein","iso":"LI","kind":"region"},{"name":"Lithuania","iso":"LT","kind":"region"},{"name":"Luxembourg","iso":"LU","kind":"region"},{"name":"Malta","iso":"MT","kind":"region"},{"name":"Martinique","iso":"MQ","kind":"region"},{"name":"Montserrat","iso":"MS","kind":"region"},{"name":"Nicaragua","iso":"NI","kind":"region"},{"name":"Panama","iso":"PA","kind":"region"},{"name":"Paraguay","iso":"PY","kind":"region"},{"name":"Peru","iso":"PE","kind":"region"},{"name":"Portugal","iso":"PT","kind":"region"},{"name":"Puerto Rico","iso":"PR","kind":"region"},{"name":"Saint Kitts and Nevis","iso":"KN","kind":"region"},{"name":"Saint Lucia","iso":"LC","kind":"region"},{"name":"Saint Vincent and the Grenadines","iso":"VC","kind":"region"},{"name":"Saint-Pierre and Miquelon","iso":"PM","kind":"region"},{"name":"Sint Maarten","iso":"SX","kind":"region"},{"name":"Slovakia","iso":"SK","kind":"region"},{"name":"Slovenia","iso":"SI","kind":"region"},{"name":"Suriname","iso":"SR","kind":"region"},{"name":"Trinidad and Tobago","iso":"TT","kind":"region"},{"name":"Turks and Caicos Islands","iso":"TC","kind":"region"},{"name":"Uruguay","iso":"UY","kind":"region"},{"name":"United States Virgin Islands","iso":"VI","kind":"region"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Natural Language Processing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-10-22T21:17:27Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/veta-virtual-administrative-assistant","json_url":"https://alion.io/job/veta-virtual-administrative-assistant.json","meta":{"generated_at":"2026-10-24T01:38:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2707,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416548},"rest":"https://alion.io/mcp/rest/get_company?id=4416548"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fveta-virtual-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fveta-virtual-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fveta-virtual-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/veta-virtual-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fveta-virtual-administrative-assistant"}]}