Project Accountant

Overview

ABOUT THE POSITION

Project Accountant | Richmond, VA | Hybrid

VHB is seeking a Project Accountant to join our Finance team in Richmond, Virginia. This role supports client billing and project financial administration for a diverse portfolio of transportation, land development, and infrastructure projects throughout Virginia and Washington, DC. Working closely with Project Managers and Finance team members, the Project Accountant will ensure accurate, timely invoicing, maintain project financial records, support contract compliance, and assist with accounts receivable activities. This is a fast-paced, collaborative role that requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while meeting recurring billing deadlines.

Responsibilities

• Prepare, review, and process monthly and recurring client invoices in accordance with client contracts, billing terms, and company procedures.
• Support approximately 15-20 Project Managers across Virginia and Washington, DC by providing project billing and financial administration assistance throughout the project lifecycle.
• Maintain accurate project financial records, billing documentation, and supporting files within the ERP system.
• Assist with project setup, including reviewing contract compensation structures, billing methods, project budgets, fee schedules, task codes, and project financial information.
• Review contracts to ensure invoices comply with negotiated billing requirements, client-specific formats, and contractual obligations.
• Coordinate billing activities for a variety of project types, including transportation, land development, and public infrastructure projects.
• Prepare and manage billing for government and public agency clients, including Departments of Transportation (DOT), ensuring compliance with agency-specific invoicing requirements and documentation.
• Utilize Microsoft Excel extensively to prepare, reconcile, and support complex billing calculations and DOT-related invoice documentation.
• Monitor project accounts receivable, assist with aging reports, track outstanding invoices, and coordinate collection efforts with Project Managers and clients as needed.
• Coordinate accounts payable activities related to subconsultants and vendors, ensuring proper documentation and timely processing.
• Research and resolve client billing questions, invoice discrepancies, and contract-related issues while maintaining a high level of customer service.
• Partner with Project Managers to review project financial performance, billing status, budgets, and contract requirements throughout the billing cycle.
• Support recurring four-week billing cycles by managing competing priorities, maintaining accuracy under deadlines, and ensuring invoices are submitted on schedule.
• Assist the Finance team with reporting, financial analysis, contract administration, and other accounting or project finance functions as needed.

Skills and Attributes

• Strong organizational skills, with proven experience prioritizing work and coordinating multiple projects simultaneously in a deadline-driven environment.
• Excellent interpersonal, project coordination, and time management skills with the ability to build strong working relationships across departments.
• Exceptional problem-solving, analytical thinking, and customer service skills with a proactive approach to resolving billing and financial issues.
• Self-starter who can work independently while collaborating effectively with Project Managers, Finance staff, and clients.
• Strong attention to detail with a commitment to producing accurate, high-quality financial work.
• Comfortable managing recurring high-volume billing cycles while maintaining accuracy and responsiveness.
• Ability to quickly learn new software, systems, and internal processes in a technology-driven environment.
• Excellent written and verbal communication skills with the ability to explain billing information clearly and professionally.
• Flexible, adaptable, and able to balance changing priorities in a fast-paced consulting environment.

Qualifications

• 0-4+ years of related accounting, project billing, or finance experience, preferably within the Architecture, Engineering, and Construction (AEC) industry or another project-based professional services environment.
• Associate's degree in Accounting, Finance, Business Administration, or a related field required.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience preparing client invoices, reviewing contract billing requirements, and supporting project financial administration.
• Experience working with ERP, project accounting, or invoicing systems required; experience with Deltek Vantagepoint is strongly preferred.
• Strong Microsoft Excel skills required, including the ability to work with formulas, spreadsheets, reconciliations, and billing support documentation.
• Experience assisting with project setup, billing terms, budgets, fee structures, and project financial data is preferred.
• Experience supporting accounts receivable activities, including invoice tracking, collections, aging reports, and payment reconciliation, is preferred.
• Strong technical aptitude and the ability to learn new financial systems and software quickly.

The full-time annual base salary range for this position is $25/hr. to $35/hr. if located in Richmond, VA. The actual hourly rate offered will be determined based on job-related factors, including geographic location, internal equity, experience, credentials, skills, education, work schedule, and other factors permitted by law. The posted salary range reflects base pay only. Additional compensation and benefits available to eligible employees are outlined in our Total Rewards Program.

Annual base salary is one component of VHB’s Total Rewards package. In addition to base pay, eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases, providing opportunities to increase earnings beyond base pay. VHB also offers a differentiating work experience, including a comprehensive benefits package that includes eligibility to participate in the VHB 401(k) plan, medical, dental, vision, life, and disability insurance, wellness programs, tuition reimbursement, and recognition programs.

Details on VHB’s benefits package can be found here: Benefits Checklist

Building what’s next, together.

Our people make the difference. We foster a technology-empowered, people-driven, future-ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you’ll find:

• Meaningful work on complex projects with real community impact
• A collaborative, inclusive culture that values curiosity and shared success
• Support to grow your skills and lead through change
• Learning and development supported by evolving tools and technologies, including AI
• Best-in-class benefits and a flexible, hybrid work environment

We’re growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what’s next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.