{"id":2073211,"url":"https://alion.io/job/vialto-partners-administrative","title":"Administrative","company":{"id":1862112,"name":"Vialto Partners","domain":"vialtopartners.com","url":"https://alion.io/company/vialtopartners","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":46,"ghost_share":0,"stale_share":0.848,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-17T05:46:00Z"}},"role":"HR","role_family":"HR","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ho Chi Minh City, Vietnam"],"countries":["VN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":3394},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-08T07:48:11Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-18T16:52:42Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Job Title: Admin Coordinator\nCompany Description\nJoin the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.\nTo be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.\nJob Description\nYour primary purpose is to provide administrative support and assistance ensuring efficient operation of the office and seamless coordination of daily activities. You will serve as the first point of contact for visitors and employees, managing incoming communications, in person admin delivery coordination, and handling mail and correspondence and other ad hoc duties.\nResponsibilities will include but are not limited to:\nSort and distribute incoming mail, packages, and deliveries to the appropriate recipients.\nPrepare outgoing mail and packages for postage, ensuring accuracy and timely dispatch.\nAssist with the processing and distribution of internal memos, emails, and other correspondence.\nAssist with basic administrative tasks such as filing, photocopying, and scanning documents, distributions of lunch vouchers (where applicable).\nProvide general clerical support to various departments as needed, including data entry and document preparation.\nSubmission of in person deliveries to tax, social security and immigration authorities and legalizing documents.\nAssistance in governmental fee payments for client applications.\nVisiting various authorities to pick up legal documents in person.\nQualifications\nMinimum Degree Required: Any gradate or postgraduate degree\nRequired Fields of Study: Any field\nMinimum Years of Experience: 5+ years of experience in administrative activities\nCertification(s) Required: Nil\nAdditional Information\nLocation: Ho Chi Minh City (in-office)\nWe are an equal opportunity employer that does not discriminate on the basis of any legally protected status.\nPlease note, AI is used as part of the application process.","description_format":"text","description_chars":2677,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Professional Services","Business Travel"],"lifecycle":[{"event":"open","at":"2026-10-08T07:48:11Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.598,"p_room":1,"age_days":8,"expected_fill_days":40,"reasons":["conf:32","stale_co","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/vialto-partners-administrative","json_url":"https://alion.io/job/vialto-partners-administrative.json","meta":{"generated_at":"2026-10-18T17:58:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22858,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1862112},"rest":"https://alion.io/mcp/rest/get_company?id=1862112"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvialto-partners-administrative"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvialto-partners-administrative"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvialto-partners-administrative"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vialto-partners-administrative\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvialto-partners-administrative"}]}