{"id":3342428,"url":"https://alion.io/job/vibram-administrative-and-hr-support-coordinator","title":"Administrative and HR Support Coordinator","company":{"id":1833037,"name":"Vibram","domain":"vibram.com","url":"https://alion.io/company/vibram-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["North Brookfield, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":71000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T12:51:20Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-11T12:32:41Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Description\nPosition Summary\nThe Administrative & HR Support Coordinator provides administrative, human resources, event planning, and office operations support to ensure the smooth and efficient functioning of the workplace. This role assists with travel coordination, expense reporting, employee communications, special events, office projects, and general administrative tasks. The position works collaboratively with Human Resources, office leadership, internal committees, local vendors, and other departments to support employee engagement and overall business operations.\nKey Responsibilities\nTravel & Expense Management\nCoordinate all business travel arrangements, including flights, hotel accommodations, ground transportation, and related logistics.\nPrepare, organize, and submit expense reports for business travel, including flights, hotels, meals, and other approved office-related expenses.\nCoordinate after-hours meals, including lunch and dinner arrangements, scheduling, ordering, and logistics as needed.\nEvent Planning & Employee Engagement\nPartner with local vendors to coordinate and support community events and employee engagement initiatives.\nAssist with planning and coordinating committee events, including logistics, scheduling, materials, and event execution.\nProvide administrative and kitchen support for special events, including food arrangements, setup, coordination, and cleanup as needed.\nCreate flyers and promotional materials for special events and activities in the cafeteria.\nMaintain and update the Global Exchange Board to support employee communication, awareness, and engagement.\nCommunications & Digital Content\nCreate and publish employee-facing announcements and visual communications using Canva.\nPrepare and coordinate content for office television displays, ensuring information is current, accurate, and engaging.\nAssist with drafting, preparing, and distributing employee announcements through Paylocity.\nDevelop and maintain flyers, signage, and other communication materials for workplace events and initiatives.\nOffice Administration & Facilities Support\nCoordinate the ordering of supplies, materials, and other needs associated with office renovation projects.\nAssist with office improvement projects, workplace organization, and general office house projects.\nCoordinate business card orders and assist employees with related requests.\nScan, organize, and maintain documents to support efficient recordkeeping and administrative processes.\nProvide general administrative support to help maintain an organized, efficient, and welcoming office environment.\nHuman Resources & Special Projects\nAssist with the development, coordination, and completion of job descriptions and related documentation.\nSupport administrative HR projects, including document preparation, data organization, communications, and project coordination.\nAssist with additional HR initiatives and administrative projects as assigned.\nCollaborate with the HR team and other departments to support ongoing business needs and improve administrative processes.\nQualifications & Skills\nStrong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.\nExcellent written and verbal communication skills.\nProficiency with Canva, Microsoft Office, and other administrative software; experience with Paylocity is a plus.\nStrong attention to detail and commitment to accuracy.\nAbility to coordinate events, vendors, travel arrangements, and office projects effectively.\nStrong interpersonal skills and the ability to work collaboratively across departments.\nAbility to handle confidential information with professionalism and discretion.\nA proactive, flexible, and service-oriented approach to administrative support.\nOverall Expectations\nThe successful candidate will be organized, resourceful, detail-oriented, and adaptable, with a strong focus on supporting employees, enhancing workplace communication, coordinating events, and maintaining efficient office operations. This role requires initiative, collaboration, and the ability to balance routine administrative responsibilities with special projects and evolving business needs.\nVibram is a growth company seeking motivated individuals to grow with it. We offer a supportive work environment, professional development, and a collaborative culture.\nVibram is committed to diversity and inclusion in our workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.","description_format":"text","description_chars":4632,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Cafeteria","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Footwear"],"lifecycle":[{"event":"open","at":"2026-10-27T16:01:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":97500,"route":null,"cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":0.9,"age_days":14,"expected_fill_days":36,"reasons":["conf:6","win:mid"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/vibram-administrative-and-hr-support-coordinator","json_url":"https://alion.io/job/vibram-administrative-and-hr-support-coordinator.json","meta":{"generated_at":"2026-11-11T14:39:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27069,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1833037},"rest":"https://alion.io/mcp/rest/get_company?id=1833037"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvibram-administrative-and-hr-support-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvibram-administrative-and-hr-support-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvibram-administrative-and-hr-support-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vibram-administrative-and-hr-support-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvibram-administrative-and-hr-support-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3342428}},{"tool":"search_jobs","arguments":{"company":"vibram.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3342428},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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