{"id":2646095,"url":"https://alion.io/job/vinarchy-executive-assistant-and-administrator","title":"Executive Assistant and Administrator","company":{"id":1995176,"name":"Vinarchy","domain":"vinarchy.com","url":"https://alion.io/company/vinarchy","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T20:10:56Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-18T17:01:55Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Us\nVinarchy. Redefining Wine.\nEstablished in 2025 following the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is an exceptional global wine company committed to redefining wine.\nCrafting extraordinary wines in Australia, New Zealand, Spain, Italy, South Africa, Chile and the United States, and sharing them in almost every corner of the world, we are relentlessly innovative, ambitious and imaginative at every stage from grape to glass.\nAbout the role\nReporting to the Americas Managing Director, the Executive Assistant & Administrator provides high-quality administrative and coordination support across the Commercial business.\nA key part of the role will be providing dedicated Executive Assistant support to the Americas Managing Director, helping to organise diaries, meetings, travel and day-to-day priorities.\nThe role will also provide general administrative support to the Senior HR Business Partner and wider team, helping to keep activities organised, actions followed up and key processes running smoothly.\nThis is a varied role requiring someone who is highly organised, proactive, responsive and comfortable working with senior stakeholders across different countries and time zones.\nPlease note that this is a part-time opportunity, set at 20 hours per week. This role is flexible enough to be performed across 3, 4, or 5 days per week in a routine that best works for the successful candidate.\nKey Responsibilities Include:\nProvide day-to-day executive support to the Americas Managing Director, including diary, meeting and priority management, proactively coordinating schedules, resolving diary conflicts and helping ensure effective use of executive time.\nOrganise meetings and prepare agendas, presentations, reports and briefing materials where required, maintaining action logs and following up on key actions and commitments.\nCoordinate domestic and international travel, including flights, accommodation, transport and itineraries, and process and reconcile expenses and other associated administration.\nSupport the organisation of leadership meetings, customer visits, team events and other business activities, coordinating meeting logistics, venues, catering and technology requirements where needed.\nAct as a professional point of contact for colleagues and stakeholders engaging with the Americas Managing Director, building effective working relationships with internal and external stakeholders and coordinating activities across different locations and time zones.\nProvide administrative support to the Senior HR Business Partner, Commercial leadership team and other senior leaders as required, handling confidential and sensitive business and employee information with discretion.\nSupport the smooth running of office and team activities, maintaining trackers, records and business documentation, and supporting purchase orders, suppliers, new starter administration, employee engagement and other routine business administration.\nProvide coordination and administrative support for business projects and initiatives, including maintaining project plans, meeting notes and action trackers, supporting key people and Commercial initiatives, and proactively identifying opportunities to simplify administration and improve ways of working.\nWhat You’ll Bring:\nPrevious experience in an Executive Assistant, Personal Assistant, Administrator or similar business support role.\nExperience supporting senior leaders, including diary, meeting and travel coordination.\nExcellent organisation and prioritisation skills, with the ability to manage multiple activities and changing priorities.\nStrong interpersonal skills with the confidence to build effective relationships with senior leaders, colleagues and external stakeholders.\nStrong written and verbal communication skills, with the ability to prepare clear, professional documents, presentations and communications.\nGood working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.\nStrong attention to detail and a practical, solutions-focused approach.\nSound judgement, discretion and professionalism when handling confidential or sensitive information.\nA proactive, collaborative and service-focused approach, with a willingness to take ownership and get things done.\nComfortable working across different countries, cultures and time zones in a fast-paced, international environment.\nWhy Join Us?\nAt Vinarchy, we value entrepreneurial thinking, collaboration, and accountability, and we are building a culture where talented individuals can contribute, innovate, and grow alongside the business as we expand our presence and shape the future of wine.\nWant to know more about us? Check out this short video!\nIntroducing Vinarchy - YouTube\nReady to redefine your future? APPLY TODAY!\nAt Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. 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