{"id":3280180,"url":"https://alion.io/job/vinci-document-controller-4","title":"Document Controller","company":{"id":716925,"name":"Vinci","domain":"vinci.com","url":"https://alion.io/company/vinci-4","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Radancy","truth_index":{"grade":"B","score":75,"open_postings":1675,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glasgow, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":588},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"AutoCAD","optional":true}],"status":"live","first_seen_at":"2026-08-04T00:00:00Z","employer_posted_date":"2026-08-04","last_verified_at":"2026-11-01T13:48:21Z","board_verified":true,"closed_at":null,"days_open":89,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":89},"description":"Job Title - Document Controller\nReporting To - Project Director\nRole Purpose\nThe Document Controller is responsible for the effective management, control and distribution of project documentation throughout the project lifecycle. The role ensures that all engineering, commercial and project documents are accurately recorded, maintained and issued in accordance with company procedures, client requirements and quality standards.\nThe postholder will support project teams by maintaining document control systems, tracking revisions, coordinating document transmittals and ensuring a complete auditable record of project information from project initiation through to final handover.\nKey Responsibilities\nManage all incoming and outgoing project documentation.\nMaintain project document registers and tracking logs.\nControl engineering drawings and technical documentation.\nManage document numbering, revision control and version management.\nIssue and receive document transmittals.\nUpload, distribute and archive documentation using electronic document management systems (EDMS).\nEnsure documents are issued to the correct stakeholders within agreed timescales.\nMaintain accurate records of approved, superseded and obsolete documents.\nCoordinate documentation received from designers, suppliers and subcontractors.\nCompile and maintain Operation & Maintenance (O&M) Manuals.\nProduce final As-Built documentation and project handover packs.\nEnsure compliance with company quality management procedures (ISO 9001).\nSupport project managers and engineers with document retrieval and reporting.\nMaintain confidentiality and security of project information.\nArchive completed project documentation in accordance with company procedures.\nKey Systems\nMicrosoft Office Suite\nElectronic Document Management Systems (EDMS)\nViewpoint\nClient document management platforms.\nEssential Skills & Experience\nPrevious experience in a Document Controller role.\nExperience within construction, engineering or utilities projects.\nExcellent organisational and administrative skills.\nStrong attention to detail.\nExperience managing multiple projects simultaneously.\nGood understanding of document control procedures.\nExcellent written and verbal communication skills.\nProficient in Microsoft Office applications.\nAbility to prioritise workload and meet deadlines.\nDesirable Skills\nExperience within power transmission, substations or renewable energy projects.\nKnowledge of engineering drawings and technical documentation.\nAutoCAD awareness.\nExperience producing O&M Manuals.\nKnowledge of ISO 9001 Quality Management Systems.\nExperience working with NEC or similar engineering contracts.\nTender or procurement administration experience.\nKey Stakeholders\nOperations Manager\nProject Managers\nDesign Managers\nEngineers\nSite Managers\nConstruction Teams\nClients\nSuppliers\nSubcontractors\nTypical Duties on Power & Infrastructure Projects\nMaintain drawing registers.\nControl Issued for Construction (IFC) drawings.\nProcess Requests for Information (RFIs).\nManage Technical Queries (TQs).\nRecord and distribute Non-Conformance Reports (NCRs).\nIssue engineering transmittals.\nMaintain project Common Data Environment (CDE).\nControl inspection and test documentation.\nCompile commissioning records.\nProduce final handover dossiers including As-Built drawings, O&M Manuals and quality documentation.\nCore Competencies\nDocument Control\nInformation Management\nRevision Control\nTechnical Administration\nQuality Assurance\nProject Coordination\nData Accuracy\nCommunication\nPlanning & Organisation\nTeamwork\nProblem Solving\nCustomer Focus\nContinuous Improvement","description_format":"text","description_chars":3622,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Engineering 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