{"id":3210172,"url":"https://alion.io/job/vinci-executive-coordinator","title":"Executive Coordinator","company":{"id":716925,"name":"Vinci","domain":"vinci.com","url":"https://alion.io/company/vinci-4","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Radancy","truth_index":{"grade":"B","score":75,"open_postings":1559,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Belfast, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":42000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T16:33:39Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-27T02:07:25Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title: Executive Coordinator\nReporting to: IT Director\nBusiness Unit: Head Office\nPurpose of the Position:\nThis role will provide high-level administrative, organisational, and operational support to the Head\nOffice Business Unit and Omexom’s Board of Directors. It will act as a key liaison between senior leaders, internal stakeholders, and external partners while overseeing a range of administrative, financial, and facilities responsibilities. It will also manage core Head Office processes such as fleet, travel, telecoms, credit card administration, and central training coordination.\nResponsibilities & Duties:\nIncluding but not limited to the following:\nExecutive & Administrative Support\nProvide comprehensive administrative support to the Board of Directors, as required.\n\nManage Board member diaries, schedules, and priorities, ensuring alignment with business objectives.\n\nCoordinate and prepare board-level meetings, including agendas, minutes, packs, follow-up actions, and confidential documentation.\n\nAct as the primary point of contact for internal and external enquiries on behalf of the Board team.\n\nSupport cross-functional teams by coordinating activities, resolving issues, and ensuring effective communication.\n\nFacilities & Office Management\nOversee the day-to-day running of the Belfast office.\n\nManage facilities contracts including cleaners, maintenance providers, landlords, and utilities.\n\nEnsure office equipment such as franking machines, printers, and meeting facilities are functioning effectively.\n\nCoordinate meetings, room bookings, catering, visitors, and parking arrangements.\n\nManage courier and postal services.\n\nMonitor and replenish office supplies.\n\nProcurement & Financial Administration\nManage the creation, processing, and receipting of purchase orders.\n\nAction Head Office invoice workflows, ensuringtimely and accurate processing.\n\nMaintain accurate financial records and support budget-related administration.\n\nWork with finance department to monitor Head Office credit card usage, allocate spending, and ensure compliance with internal controls.\n\nTravel & Logistics Coordination\nBook travel arrangements, including flights, hotels, hire cars, parking, and rail travel.\n\nManage travel profiles, preferences, and approvals.\n\nEnsure cost-effective travel planning aligned with business policies.\n\nFleet & Equipment Management\nOversee fleet administration, including adding/removing vehicles from insurance databases.\n\nAct as the central contact for vehicle providers, insurance partners, and internal users.\n\nMaintain accurate fleet documentation, mileage logs, and compliance records.\n\nTelecoms & Group Account Administration\nManage group-level mobile phone accounts, SIMs, hardware allocation, upgrades, and contracts.\n\nMaintain asset registers and ensure accurate charging to cost centres.\n\nLiaise with telecoms providers and ensure adherence to group policies.\n\nHead Office Training Coordination\nCoordinate with the Institute to maintain training records for Head Office employees\n\nSupport the Institute team to ensure seamless delivery of employee development programmes.\n\nGovernance:\nInterfaces and relationships with key stakeholders:\nBoard Members\n\nHead Office Employees\n\nHR, Finance, Procurement & Training Teams\n\nExternal partners, suppliers, and service providers\n\nVisitors and clients\n\nPerson Specification\nQualifications and experience\nMinimum of five GCSEs (A*-C or equivalent), including Maths and English.\n\nSignificant experience supporting senior leaders or executives in an administrative or coordination role.\n\nExperience with financial systems, purchase order processes, and GRN workflows.\n\nStrong proficiency in Microsoft Office, especially Excel (data analysis, reporting) and Outlook (complex diary management).\n\nExcellent time management and organisational skills to manage multiple tasks.\n\nExcellent organisational, communication and interpersonal skills\n\nBe able to work under pressure, be a team player and have a high level of self-motivation.\n\nPossess the ability to use your initiative to ensure new skills and tasks are picked up easily.\n\nDesirable criteria\nExperience with fleet, travel, telecoms, or facilities administration.\n\nKnowledge of accounting or payroll principles and/or systems.\n\nAdditional Attributes\nProfessional approach and excellent attention to detail.\n\nComfortable working independently while supporting multiple senior stakeholders.\n\nCommitment to continuous improvement and service excellence.\n\nValues\nIn line with Omexom’s values, the jobholder must possess the following qualities:\nTeam Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.\nTrust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.\nIntegrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.\nInnovation & Entrepreneurship - continually strive to improve processes and introduce new initiatives to improve efficiency.","description_format":"text","description_chars":5145,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-24T16:33:39Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":19,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/vinci-executive-coordinator","json_url":"https://alion.io/job/vinci-executive-coordinator.json","meta":{"generated_at":"2026-10-27T02:54:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2209,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":716925},"rest":"https://alion.io/mcp/rest/get_company?id=716925"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvinci-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvinci-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvinci-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vinci-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvinci-executive-coordinator"}]}