{"id":2358020,"url":"https://alion.io/job/vinci-nuvia-uk-document-controller-2","title":"NUVIA UK Document Controller","company":{"id":716925,"name":"Vinci","domain":"vinci.com","url":"https://alion.io/company/vinci-4","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Radancy","truth_index":{"grade":"B","score":75,"open_postings":838,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warrington, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":35000,"currency":"GBP","period":"year","gross":null,"usd_annual":46322},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T15:18:19Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Document Controller\nBirchwood, Warrington\nPermanent\nSalary up to £35,000 Depending on Experience\nPurpose of the Job\nThe Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.\nThere has never been a more exciting time to join NUVIA UK. As a result of significant growth and major contract awards, including the STEP fusion programme and major frameworks supporting the UK's defence and nuclear infrastructure, we are expanding our capability and delivering some of the UK's most innovative and strategically important programmes. Operating across the nuclear, defence and energy sectors, our work supports critical national infrastructure, strengthens energy security and contributes to the UK's long-term resilience.\nFrom helping to deliver the UK's ambitious fusion energy programme to supporting major defence and nuclear infrastructure projects, our teams work at the forefront of complex, safety-critical challenges. Our diverse portfolio offers the opportunity to develop specialist expertise, work alongside industry-leading professionals and build a rewarding career while contributing to projects of national significance.\nJoin NUVIA and be part of a growing organisation where you can make a lasting impact on society, industry and future generations, while benefiting from meaningful career development\nReporting into Doc Control Supervisor.\nKey Accountabilities\nDocument Management & Control\nEstablish and maintain document control processes, procedures, and metadata standards.\nManage the receipt, registration, tracking, and distribution of project documentation.\nEnsure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.\nOversee document workflows, ensuring timely reviews, approvals, and close outs.\nMaintaining that all drawings, models, mathCAD files are received from designers, suppliers and sub-contractors and are logged into document management system ready for transmittal to Client.\nSystems Administration\nMaintain and administer the project’s electronic document management system (EDMS) such as Bentley’s CEMAR, Vault, SharePoint, BIM or similar.\nSupport users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.\nEnsure data integrity, audit trails, and compliance with information governance requirements.\nQuality & Compliance\nConduct document quality checks (e.g., naming conventions, revision control, completeness).\nEnsure documentation meets project standards, contractual requirements, and regulatory guidelines.\nPrepare reports on document status, compliance, overdue actions, and system metrics.\nEnsure all documentation and drawing are to ISO standard 19650\nCoordination & Communication\nAct as a central point of contact for all document control activities.\nLiaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.\nFacilitate document-related queries, clarifications, and training sessions.\nSupport project start-up including placeholders for agreed project type and close-out documentation, including handover package and O&M manuals.\nLTQR’S preparation during project close out and maintaining project lifecycle and project information retention period.\nProject Support\nAssist with information management strategies and continuous improvement initiatives.\nMonitor document deliverables against project schedules and escalate delays as necessary.\nSupport change control by ensuring documentation reflects approved changes and updates.\nGovernance, Assurance & Reporting\nSupport Project Manager assurance processes (e.g. gateway reviews).\nSupport in the preparation of regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).\nActively participate in reviews and action implementation of recommendations.\nEnsure appropriate document management systems and audit control measures are in place and adhered to.\nBenefits Management\nUnderstand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.\nStakeholder Management\nIdentify and manage stakeholder relationships ensuring necessary support at senior levels where required.\nManage internal and external relationships.\nProject Performance & Controls\nAdherence to project management controls (at times with a Project Controls Manager and ensure all project changes are captured.\nCollaborate\nLead on collaboration with relevant divisions / external partners and provide support and direction to other team members to ensure they are collaborating where required, to ensure effective project delivery \nGuidance & Support\nProvide guidance, support and coaching to the project team, including cascading of wider organisational messages and information that may be pertinent to project delivery.\nDemonstrate commitment to personal development and promote effective team performance.\nOccupational Skills and Knowledge\nProven experience in a Document Controller or Information Management role.\nStrong understanding of document control processes within construction, engineering, or major project environments.\nProficiency with EDMS platforms (e.g., Bentley’s CEMAR, Vault, SharePoint, BIM or similar.).\nExcellent organisational skills with strong attention to detail.\nAbility to manage high volumes of documentation and work to tight deadlines.\nStrong communication skills and confidence in working with multi-disciplinary teams.\nFamiliarity with quality assurance practices and information governance requirements.\nExperience working on large construction, rail, infrastructure, or engineering projects advantageous.\nAdvantageous\nStrong analytical and critical thinking skills.\nAbility to adapt to changing priorities and work environments.\nVocational qualifications in administration or project support 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