{"id":3507019,"url":"https://alion.io/job/vinci-project-coordinator-5","title":"Project Coordinator","company":{"id":716925,"name":"Vinci","domain":"vinci.com","url":"https://alion.io/company/vinci-4","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Radancy","truth_index":{"grade":"B","score":75,"open_postings":1683,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":42000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":20},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T05:49:29Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T04:19:02Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Title: Project Coordinator\nReporting to: Senior Project Manager\nBusiness Unit: Substations\nRole purpose\nThe Project Coordinator role will be to support projects by delivering general office administration and project coordination.\nResponsibilities & Duties\nIncluding but not limited to the following:\nProvide general support to Project Managers and Project Director.\n\nAct as a point of contact for business unit staff, contractors, customers and suppliers.\n\nSupport the work planning process compiling work packages for issue to installation teams.\n\nComplete administration associated with procurement, fleet and other general duties.\n\nCompletion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director\n\nCollation and input of timesheets on a weekly basis to a strict deadline\n\nPreparation of payroll reports for payment of monthly allowances\n\nAdministration of expense payments\n\nCredit and Fuel card administration and analysis\n\ntake/update meeting minutes as required.\n\nPopulate accounting system with timesheet information\n\nMaintain records and file documents including:\nNear misses, Positive Interventions, site Safety Audits and Inspections.\n\nGoods Received Notes\n\nEmployee leave records\n\nCoordinate travel arrangements for staff members\n\nKey interfaces\nRelationships with key stakeholders:\nBUGM\n\nFinance Business Partner\n\nProject Managers\n\nProject teams\n\nFunctional support teams\n\nPerson Specification\nQualifications and experience\nThe jobholder must be a motivated self-starter, possessing:\nA minimum of 2 years recent experience in providing administrative support within a busy office environment.\n\nStrong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.\n\nExcellent organisational, communication and interpersonal skills, able to relate to staff at all levels.\n\nA high level of accuracy and attention to detail is of the upmost importance\n\nBe able to work under pressure, be a team player and have a high level of self-motivation.\n\nPossess the ability to use your initiative to ensure new skills and tasks are picked up easily.\n\nDesirable:\nRelevant additional qualifications which will assist in ensuring high levels of performance.\n\nEvidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.\n\nPrevious experience of processing attendance timesheets.\n\nPrevious administrative experience in compiling tender or procurement documentation and making travel bookings.\n\nKnowledge of SAP purchasing module\n\nCompetencies\nRequired skills, knowledge, and abilities:\nOrganisation skills\n\nProblem solving skills\n\nGood communication skills\n\nCritical thinking\n\nWorking well in a team\n\nSelf-motivation\n\nGood time management\n\nExcellent collaboration and people skills\n\nValues\nIn line with Omexom’s values, the jobholder must have the following qualities:\nTeam Spirit & Generosity - 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