{"id":3696125,"url":"https://alion.io/job/virginia-tech-graduate-program-and-administrative-coordinator","title":"Graduate Program and Administrative Coordinator","company":{"id":35633,"name":"Virginia Tech","domain":"vt.edu","url":"https://alion.io/company/virginia-tech-news","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PageUp","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Blacksburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-11-03T16:50:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-13T01:32:35Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Job Description\nThe Graduate Program and Administrative Coordinator provides comprehensive administrative support for the School of Neuroscience graduate program and related fiscal and program operations. The position coordinates routine graduate program activities, maintains accurate records, supports students and faculty, and helps ensure effective day-to-day administration of the program.\nThe position also provides administrative support to Neuroscience administrative staff for small projects, events, travel, reimbursements, purchasing, and related activities. The position maintains School of Neuroscience webpages and assists with accurate, timely, and accessible program transactions and communications. Responsibilities require sound judgment, discretion, organization, attention to detail, and the ability to manage multiple priorities in a collaborative environment. Other duties within the scope of the position may be assigned.\nRequired Qualifications\nBachelors degree or equivalent education, training and experience.\nExperience providing graduate program, academic, fiscal, business, administrative, or program support in a complex office environment is welcome.\nExperience maintaining records and processing, tracking, or monitoring academic, financial, or administrative transactions.\nDemonstrated ability to coordinate multiple priorities, schedules, deadlines, meetings, travel, events, or projects.\nWorking knowledge of academic program administration, general accounting, financial procedures, purchasing practices, or business office operations.\nProficiency with Microsoft Office or comparable productivity tools and web content management systems.\nStrong organizational, written and verbal communication, customer service, collaboration, and problem-solving skills.\nAbility to exercise discretion, maintain confidentiality, follow policies and procedures, and work independently with limited supervision.\nPreferred Qualifications - Applicants who do not possess all preferred qualifications will still receive consideration if they meet the required qualifications.\nExperience supporting graduate education or academic programs in higher education.\nExperience with student, financial, purchasing, travel, reimbursement, document management, scheduling, event, or web content management systems.\nExperience with Virginia Tech systems, such as Banner, HokieMart, Chrome River, Canvas, Web Reports, or comparable systems.\nExperience supporting fiscal transactions, reimbursements, travel, purchasing, events, small projects, or administrative communications.\nExperience maintaining or updating webpages and coordinating content with faculty and staff.\nExperience using document-sharing or workflow systems, such as Microsoft SharePoint\nPay Band\n3\nOvertime Status\nNon-Exempt: Eligible for overtime\nAppointment Type\nRestricted\nSalary Information\nCommensurate with experience\nHours per week\n40\nReview Date\n11/18/2026\nAdditional Information\nThe successful candidate will be required to have a criminal conviction check.\nAbout Virginia Tech\nDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.\nVirginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.\nVirginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.\nIf you are an individual with a disability and desire an accommodation, please contact Natalie Langowsky at  during regular business hours at least 10 business days prior to the event.","description_format":"text","description_chars":5148,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-03T18:08:14Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":8,"expected_fill_days":76,"reasons":["conf:3","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/virginia-tech-graduate-program-and-administrative-coordinator","json_url":"https://alion.io/job/virginia-tech-graduate-program-and-administrative-coordinator.json","meta":{"generated_at":"2026-11-13T06:07:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12957,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35633},"rest":"https://alion.io/mcp/rest/get_company?id=35633"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirginia-tech-graduate-program-and-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirginia-tech-graduate-program-and-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirginia-tech-graduate-program-and-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virginia-tech-graduate-program-and-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirginia-tech-graduate-program-and-administrative-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3696125}},{"tool":"search_jobs","arguments":{"company":"vt.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3696125},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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