{"id":2036930,"url":"https://alion.io/job/virginia-tech-news-administrative-coordinator","title":"Administrative Coordinator","company":{"id":35633,"name":"Virginia Tech","domain":"vt.edu","url":"https://alion.io/company/virginia-tech-news","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PageUp","truth_index":{"grade":"B","score":81,"open_postings":29,"ghost_share":0,"stale_share":0.759,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Blacksburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-23T19:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-23T23:45:43Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":30},"description":"Job Description\nReporting to the Assistant Vice President for Planning & University Architect (AVP), the Administrative Coordinator supports the AVP and the Office of University Planning (OUP). The Administrative Coordinator performs a wide variety of duties to assist the AVP and has extensive interaction with Facilities Department and State, university and community stakeholders. This position will assist the AVP in preparing a wide range of written and graphic presentation materials (PowerPoint) that the AVP uses in engagement to the university community, including the quarterly Board of Visitor meetings. The Administrative Coordinator will be responsible for cataloging and maintaining data related to building programs, schedule, cost and other related items to inform future planning and design decisions to include the development of guidelines, policies and procedures related to work being performed by OUP. This position is also responsible for supporting general office functions, internal Facilities Department committees, and university governance committees that OUP supports as well as tracking ongoing projects and initiatives. This position will serve as the representative for the AVP in meetings as necessary. Successful candidates will rely on experience and judgment to accomplish tasks.\nThe Administrative Coordinator will also support travel booking, expense reporting, time reporting, vehicle maintenance, the ordering of supplies, and managing needs that may arise during day-to-day operations. These activities will require monitoring of multiple deadlines simultaneously. This position requires the use of excellent judgement and decision-making to ensure the integrity and professionalism of the unit is maintained.\nRequired Qualifications\nBachelor's degree in Business Administration, or related field, or equivalent level of training or experience\nExperience providing administrative support in an academic or professional office environment\nExperience handling sensitive and confidential information, documents, and files\nExperience providing detailed and timely administrative support in a professional office environment\nProficiency with current computer software such as Microsoft Office suite and Outlook\nMust be able to handle difficult situations, resolve travel issues, prioritize tasks, pay attention to detail, meet critical deadlines, and multitask\nAbility to interact and communicate effectively, respectfully and tactfully with a high volume of individuals in a diverse environment\nAbility to maintain composure and a positive attitude while dealing with multiple customer requests\nExcellent interpersonal and organizational skills\nPreferred Qualifications\nExperience working in a university or higher education environment\nConsiderable knowledge of university organizational structure, policies and procedures\nExperience using systems such as Banner, HokieMart, HokieServ, Timeclock Plus, or PageUp software\nExtensive experience with Microsoft Office\nCertified Administrative Professional designation\nPay Band\n3\nOvertime Status\nNon-Exempt: Eligible for overtime\nAppointment Type\nRegular\nSalary Information\nUp to $60,000 commensurate with experience\nHours per week\n40\nReview Date\nOctober 12, 2026\nAdditional Information\nThis position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.\nThe successful candidate will be required to have a criminal conviction check.\nAbout Virginia Tech\nDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes.A leading global research institution, Virginia Tech conducts more than $650 million in research annually.\nVirginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.\nVirginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.\nIf you are an individual with a disability and desire an accommodation, please contact Facilities HR at  during regular business hours at least 10 business days prior to the event.","description_format":"text","description_chars":5612,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Cybersecurity","Media & Entertainment"],"lifecycle":[{"event":"open","at":"2026-10-07T16:23:52Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.509,"p_room":0.75,"age_days":29,"expected_fill_days":42,"reasons":["conf:0","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/virginia-tech-news-administrative-coordinator","json_url":"https://alion.io/job/virginia-tech-news-administrative-coordinator.json","meta":{"generated_at":"2026-10-24T00:41:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1002,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35633},"rest":"https://alion.io/mcp/rest/get_company?id=35633"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirginia-tech-news-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirginia-tech-news-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirginia-tech-news-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virginia-tech-news-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirginia-tech-news-administrative-coordinator"}]}