{"id":2036973,"url":"https://alion.io/job/virginia-tech-news-administrative-program-coordinator","title":"Administrative & Program Coordinator","company":{"id":35633,"name":"Virginia Tech","domain":"vt.edu","url":"https://alion.io/company/virginia-tech-news","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PageUp","truth_index":{"grade":"A","score":92,"open_postings":21,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Blacksburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":16,"max":18,"currency":"USD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false}],"status":"live","first_seen_at":"2026-09-08T12:10:00Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-21T17:45:27Z","board_verified":true,"closed_at":null,"days_open":43,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":43},"description":"Job Description\nPosition Summary:\nReporting to the director of the Virginia Tech Southwest Center, the administrative and program coordinator coordinates and implements center usage, client services, and support for programs such as conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. The position plays a key role in promoting programs and services through digital marketing, website content, social media engagement, and the development of promotional materials designed to increase program visibility and participation.\nKey functions are to:\nsupport daily operations of the Southwest Center based on the center’s program and implementation needs;\nserve as the initial and primary contact for faculty, students, clients and participants associate with graduate, professional development and meeting management activities;\nsupport the director, engagement staff, and onsite partners through the creation and distribution of marketing materials, website updates, social media content development and management, customer support, classroom scheduling, calendar maintenance, classroom setup, and reception duties;\nbe the liaison between students and units across the University;\ncoordinate program implementation, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day-of duties, and vendor management.\nOccasional travel is required to provide local and out-of-town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.\nRequired Qualifications\nExperience in a higher education setting or hospitality / event coordination environment;\nDemonstrated experience developing, implementing, and managing marketing and social media content across multiple platforms to promote programs, events, services, or organizational initiatives.\nExperience creating digital and print promotional materials using marketing and graphic design tools such as Canva, Adobe Creative Suite, Adobe Campaign, or similar platforms.\nMust have strong technical skills such as word processing, Excel, email, internet navigation, online learning platforms, and audiovisual equipment;\nExcellent organizational skills. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule.\nExceptional customer services skills;\nAbility to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner;\nMust be a team player with excellent communication and interpersonal skills;\nPreferred Qualifications\nBachelor's degree in business or related field, or equivalent training and experience in business or hospitality management field.\nExperience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments;\nExperience with conference management/planning;\nExperience working within program budget constraints;\nExperience in training and development, and/or meeting and project management;\nExperience with financial management, budgeting and grant reporting.\nPay Band\n3\nOvertime Status\nNon-Exempt: Eligible for overtime\nAppointment Type\nRestricted\nSalary Information\n$16-$18/hour\nHours per week\n20-30\nReview Date\n9/23/2026\nAdditional Information\nThe successful candidate will be required to have a criminal conviction check.\nAbout Virginia Tech\nDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes.A leading global research institution, Virginia Tech conducts more than $650 million in research annually.\nVirginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.\nVirginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.\nIf you are an individual with a disability and desire an accommodation, please contact Kathy Hager at  during regular business hours at least 10 business days prior to the event.","description_format":"text","description_chars":5565,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-07T16:23:52Z"},{"event":"close","at":"2026-10-17T17:40:53Z"},{"event":"reopen","at":"2026-10-17T21:00:54Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.708,"p_room":0.6,"age_days":42,"expected_fill_days":52,"reasons":["conf:2","velocity","win:late","crowd:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/virginia-tech-news-administrative-program-coordinator","json_url":"https://alion.io/job/virginia-tech-news-administrative-program-coordinator.json","meta":{"generated_at":"2026-10-21T18:45:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26496,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35633},"rest":"https://alion.io/mcp/rest/get_company?id=35633"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirginia-tech-news-administrative-program-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirginia-tech-news-administrative-program-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirginia-tech-news-administrative-program-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virginia-tech-news-administrative-program-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirginia-tech-news-administrative-program-coordinator"}]}