{"id":2036934,"url":"https://alion.io/job/virginia-tech-news-office-manager","title":"Office Manager","company":{"id":35633,"name":"Virginia Tech","domain":"vt.edu","url":"https://alion.io/company/virginia-tech-news","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"PageUp","truth_index":{"grade":"B","score":81,"open_postings":43,"ghost_share":0,"stale_share":0.767,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hampton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":44108,"max":62000,"currency":"USD","period":"year","gross":null,"usd_annual":62000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-09-21T19:30:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-27T19:25:21Z","board_verified":false,"closed_at":"2026-10-27T19:25:21Z","days_open":35,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":35},"description":"Job Description\nThe Office Manager provides comprehensive fiscal, grants administration, and business operations support for the Virginia Seafood Agricultural Research and Extension Center (Virginia Seafood AREC). Serving as the center’s primary local administrative and fiscal resource, the position manages day-to-day financial activities; monitors sponsored, foundation, and operating funds; supports proposal and award administration; coordinates purchasing, travel, and related transactions; and maintains accurate records and reports to support sound decision-making and compliance with university and sponsor requirements.\nThe position also manages the center’s administrative office and provides high-level support to the AREC Director, faculty, staff, students, visitors, and external partners. Responsibilities include coordinating meetings and events, maintaining schedules and records, supporting facilities and general office needs, developing efficient administrative practices, and ensuring timely communication and follow through across the center.\nThe Office Manager coordinates local administrative activities and works collaboratively with center leadership, CALS Human Resources, and other university partners to support effective center operations. The successful candidate will exercise sound judgment, protect confidential information, manage competing priorities independently, and provide collaborative, service-oriented support in a dynamic research and Extension environment.\nVirginia Tech is unable to sponsor applicants for work visas for this vacancy.\nRequired Qualifications\nExperience providing fiscal, grants, accounting, or business operations support in a complex organization.\nDemonstrated ability to reconcile financial activity, maintain accurate records, analyze information, and prepare clear budget or financial reports.\nExperience coordinating purchasing, invoices, travel, or related business transactions.\nDemonstrated ability to interpret and apply policies, procedures, and sponsor or organizational requirements.\nStrong organizational skills, attention to detail, and ability to independently manage multiple priorities and deadlines.\nProficiency with Microsoft 365 applications, including Excel, Word, Outlook, Teams, and SharePoint or comparable collaboration tools.\nEffective communication skills, with a collaborative and service-oriented approach.\nDemonstrated judgment and discretion in handling confidential or sensitive information.\nAbility to learn and use university financial, grants, procurement, travel, records, and administrative systems.\nPreferred Qualifications\nAssociate’s or bachelor’s degree in accounting, finance, business administration, public administration, or a related field, or equivalent training and experience.\nExperience with post-award sponsored project administration, including budget monitoring, financial reporting, compliance, and award closeout support.\nExperience in higher education, government, research, Extension, or another sponsored-program environment.\nExperience with Virginia Tech systems such as Banner, HokieMart, Chrome River, Summit, FINTRACS, or comparable enterprise systems.\nExperience developing administrative procedures, reports, tracking tools, or training resources.\nExperience coordinating events, facilities, or office operations and providing work direction to support staff or student employees.\nPay Band\n3\nOvertime Status\nNon-Exempt: Eligible for overtime\nAppointment Type\nRegular\nSalary Information\n$44,108 - $62,000; commensurate with experience\nHours per week\n40 hours a week; M-F 8AM - 5PM\nReview Date\nOctober 19, 2026; open until filled\nAdditional Information\nStandard office work requiring extended computer use and routine movement of office materials. Occasional travel may be required for training, meetings, or center business. Final selections should reflect the actual position location and duties. Must be US Citizen or Permanent Resident due to Export Controls.\nThe successful candidate will be required to have a criminal conviction check.\nAbout Virginia Tech\nDedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes.A leading global research institution, Virginia Tech conducts more than $650 million in research annually.\nVirginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.\nVirginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.\nIf you are an individual with a disability and desire an accommodation, please contact Dr. Jonathan van Senten at  during regular business hours at least 10 business days prior to the event.","description_format":"text","description_chars":6179,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Cybersecurity","Media & Entertainment"],"lifecycle":[{"event":"open","at":"2026-10-07T16:23:52Z"},{"event":"close","at":"2026-10-27T19:25:21Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":62000,"is_top_pay":true},"html_url":"https://alion.io/job/virginia-tech-news-office-manager","json_url":"https://alion.io/job/virginia-tech-news-office-manager.json","meta":{"generated_at":"2026-10-29T01:33:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2275,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35633},"rest":"https://alion.io/mcp/rest/get_company?id=35633"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirginia-tech-news-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirginia-tech-news-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirginia-tech-news-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virginia-tech-news-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirginia-tech-news-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2036934}},{"tool":"search_jobs","arguments":{"company":"vt.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2036934},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}