{"id":3345806,"url":"https://alion.io/job/vironix-executive-assistant-business-operations-coordinator","title":"Executive Assistant / Business Operations Coordinator","company":{"id":689483,"name":"Vironix","domain":"vironix.ai","url":"https://alion.io/company/vironix","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T17:11:22Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-11T16:09:20Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Executive Assistant - Austin, TX\nThis role is based in Austin, TX and is remote first.\nThis Executive Assistant will play a pivotal role as the company grows and scales over the coming months. As this is a fast-moving startup environment, we are looking for someone who can operate independently, think proactively, and do whatever it takes to get the job done.\nEnd-to-end ownership - Take commitments and projects from start to finish. When you accept something, it's yours: you drive it forward, close every loop, and see it through to done - no reminders, no handoffs back.\nExecutive leverage - Take on a large and constantly shifting portfolio of miscellaneous activities to lift the burden off the CEO's plate so leadership can stay focused on growth.\nPersonal Assistant activities - Grocery deliveries, and coordinating cleaning services are a few examples. \n Vendor management - Serve as the point of contact for our operational vendors and platforms (HR providers, Paychex, Zoho, and other partners that support the business), keeping accounts current and issues resolved.\nNew hire onboarding - Guide new employees through their first days, including insurance enrollment and payroll setup, so they hit the ground running.\nScheduling and meetings - Coordinate meetings and calls across leadership, and craft and maintain agendas so nothing slips.\nFinance administration - Complete expense reports and handle company purchasing.\nSocial media - Keep company social channels updated.\nEvents and errands - Run company errands and support events when needed.\nRequirements\nIndependent problem-solvers. You default to figuring it out yourself - searching, testing, asking the software, reading the docs - before pulling anyone else in. When you do escalate, you come with a proposed answer, not just a question.\nPeople with urgency. You move fast, close loops the same day, and don't let tasks sit in limbo waiting on someone else.\nTech-fluent operators. You're at home in modern web and mobile tools, pick up new software quickly, and are fully proficient across Google Workspace and Microsoft Office.\nOrganized and reliable. You're on time, you track your own commitments, and nothing falls through the cracks on your watch.\nStrong communicators. You write clearly, keep stakeholders informed proactively, and represent the company well with vendors and partners.\nAdaptable generalists. No task is beneath you, and no unfamiliar task intimidates you. You'd rather be trusted with a lot than boxed into a narrow lane.\nStartup-tested. You've worked in an early-stage or high-growth startup environment before, so shifting priorities, lean teams, and wearing multiple hats feel familiar rather than chaotic.Why Join\nBenefits\n100% Paid Health Insurance\nStock Options in a growing startup\nRemote First Work Environment","description_format":"text","description_chars":2816,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Stock options"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Telemedicine & Virtual Care","Patient Monitoring"],"lifecycle":[{"event":"open","at":"2026-10-27T17:11:22Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":72500,"route":null,"cap_exempt":false,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.831,"p_room":0.9,"age_days":14,"expected_fill_days":37,"reasons":["conf:3","win:mid"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/vironix-executive-assistant-business-operations-coordinator","json_url":"https://alion.io/job/vironix-executive-assistant-business-operations-coordinator.json","meta":{"generated_at":"2026-11-11T19:05:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36797,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":689483},"rest":"https://alion.io/mcp/rest/get_company?id=689483"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvironix-executive-assistant-business-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvironix-executive-assistant-business-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvironix-executive-assistant-business-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vironix-executive-assistant-business-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvironix-executive-assistant-business-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3345806}},{"tool":"search_jobs","arguments":{"company":"vironix.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3345806},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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