{"id":1668338,"url":"https://alion.io/job/virtasant-administrative-assistant-purchase-order-stakeholder-coordination","title":"Administrative Assistant — Purchase Order & Stakeholder Coordination","company":{"id":2124108,"name":"Virta Sant","domain":"virtasant.com","url":"https://alion.io/company/virtasant","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"B","score":76,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":76,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":120000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"CI/CD","optional":false}],"status":"closed","first_seen_at":"2026-09-09T13:04:52Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-10-27T02:15:45Z","board_verified":false,"closed_at":"2026-10-27T02:15:45Z","days_open":47,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":47},"description":"Location: Mexico, Brazil, and Canada (PST Overlap). Fully bilingual in English.\nAbout Virtasant\nVirtasant is a global technology services company with a network of over 4,000 technology professionals across 130+ countries. We specialize in cloud architecture, infrastructure, migration, and optimization, helping enterprises scale efficiently while maintaining cost control.\nOur clients range from Fortune 500 companies to fast-growing startups, relying on us to build high-performance infrastructure, optimize cloud environments, and enable continuous delivery at scale.\n\nAbout the role\nWe're looking for a highly organized and proactive Administrative Assistant to support purchase order (PO) coordination and cross-functional stakeholder communication for our client's team. You'll be the go-to person for keeping procurement workflows moving smoothly, tracking orders from request through fulfillment, and serving as a reliable point of contact between internal teams, finance, and external vendors. This role suits someone who thrives on bringing order to complexity, communicates clearly under pressure, and takes pride in being the dependable, organized force behind a busy team.\nWhat You’ll Do \nProcess, track, and manage purchase orders and corporate card purchases from initiation through completion, ensuring accuracy and timely follow-through.\n\nCoordinate with stakeholders across the organization-including finance, procurement, vendors, and department leads-to resolve PO discrepancies, approvals, and status updates.\n\nInterface with external stakeholders (vendors, suppliers, and service providers) to confirm order details, delivery timelines, and invoicing.\n\nMaintain organized records of POs, contracts, and related documentation; ensure compliance with internal purchasing policies.\n\nSchedule and coordinate meetings related to procurement and budget planning, including preparing agendas and distributing materials.\n\nReconcile expense reports and purchase documentation in partnership with finance teams.\n\nManage day-to-day administrative needs of the team: office supplies, equipment orders, software license requests, and vendor communications.\n\nSupport onboarding of new vendors or team members as it relates to procurement processes.\n\nCollaborate with a broader admin team on cross-departmental projects and process improvements.\n\nHandle sensitive and confidential purchasing information with discretion.\n\nWhat We’re Looking For \nMust-Have Experience\n5+ years of experience in an administrative, coordination, or procurement support role.\n\nExperience managing purchase orders, invoices, or vendor relationships.\n\nExcellent organizational skills with acute attention to detail.\n\nStrong written and verbal communication skills; comfortable coordinating across multiple stakeholders and departments. Please apply only if you are fully bilingual in English (no exceptions).\n\nAbility to balance multiple priorities in a fast-paced, deadline-driven environment.\n\nProficiency with standard office and procurement/finance software (e.g., spreadsheets, PO/ERP systems).\n\nNice-to-haves\nExperience supporting Directors, Senior Directors, or similar leadership.\n\nFamiliarity with corporate procurement systems and approval workflows.\n\nBachelor's degree.\n\nCalm, solutions-oriented demeanor under pressure; strong sense of professionalism and discretion.\n\nWhat You'll Bring\nA proactive, \"no task too small\" mindset paired with strategic thinking about process improvement.\n\nThe ability to build trust and rapport across all levels of the organization.\n\nA collaborative spirit and a genuine interest in supporting a high-performing team. \n\nWe strive to move efficiently from step to step to make the recruitment process as fast as possible.","description_format":"text","description_chars":3749,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Canada","iso":"CA","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Books","Cloud Cost & Multi-Cloud Management"],"lifecycle":[{"event":"open","at":"2026-10-02T06:17:13Z"},{"event":"close","at":"2026-10-27T02:15:45Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/virtasant-administrative-assistant-purchase-order-stakeholder-coordination","json_url":"https://alion.io/job/virtasant-administrative-assistant-purchase-order-stakeholder-coordination.json","meta":{"generated_at":"2026-10-28T20:15:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28089,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2124108},"rest":"https://alion.io/mcp/rest/get_company?id=2124108"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirtasant-administrative-assistant-purchase-order-stakeholder-coordination"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirtasant-administrative-assistant-purchase-order-stakeholder-coordination"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirtasant-administrative-assistant-purchase-order-stakeholder-coordination"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virtasant-administrative-assistant-purchase-order-stakeholder-coordination\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirtasant-administrative-assistant-purchase-order-stakeholder-coordination"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1668338}},{"tool":"search_jobs","arguments":{"company":"virtasant.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1668338},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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