{"id":2970439,"url":"https://alion.io/job/virtual-colleague-philippines-executive-assistant","title":"Executive Assistant","company":{"id":4455398,"name":"Virtual Colleague Philippines","domain":"virtualcolleague.com.ph","url":"https://alion.io/company/virtual-colleague-philippines","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Canva","optional":false},{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"Trello","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-09-03T00:00:00Z","employer_posted_date":"2026-09-03","last_verified_at":"2026-10-27T17:48:14Z","board_verified":true,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":54},"description":"This is a remote position.\nRole Overview:\nWe are seeking a proactive and detail-oriented Executive Virtual Assistant to provide comprehensive personal and professional support. This role requires someone who is highly organized, tech-savvy, able to work independently, and capable of managing a fast-paced and dynamic workload. You will be a central point of coordination for calendar and email management, travel logistics, family scheduling, project organization, and more.\nScope of Work:\n Email & Calendar Management\nDaily inbox monitoring and management (including flagging important emails, deleting spam, and organizing folders)\nResponding to emails when appropriate and managing correspondence\nScheduling appointments and meetings via Google Calendar\nSending reminders and follow-ups via email or text\n Personal & Family Scheduling\nManaging a complex calendar with personal, family (including children’s activities), professional, and philanthropic commitments\nConsolidating sports, school, and travel calendars into one streamlined view\nTravel Research & Itineraries\nResearching flights, accommodations, restaurants, and transportation options\nBooking travel and creating detailed itineraries including confirmation numbers, contacts, and loyalty programs\nDocument & Presentation Support\nCreating and formatting flyers, PowerPoint presentations, and other small visual documents\nMaintaining a database of frequent contacts, travel preferences, and key information\n Project & Task Management\nUsing project management tools to track ongoing tasks, deadlines, and activities\nOrganizing documents, notes, and schedules in a centralized location (e.g., Craft or similar)\nCommunication Assistance\nComfortable using text, WhatsApp, or short calls to stay aligned\nProactively flag urgent matters and ensure prompt action\nQualifications:\n Proven years of experience as an Executive Assistant or Virtual Assistant\nExcels in multi-tasking and working across domains (family, philanthropic, and professional)\nExcellent written and verbal English communication skills\nCommunicates clearly and reliably\nAbility to work independently and anticipate needs\nStrong attention to detail and organizational skills\nComfortable with personal, family, and professional-related admin\nInterested in both personal support and mission-driven work\nDiscreet, trustworthy, and respectful of client privacy\nExperience working with fast-paced, multi-project individuals\nProactive and takes initiative\nEnjoys working with someone who moves fast and values efficiency\nTools Required:\n Gmail / Google Workspace (Docs, Calendar, Drive, etc.)\nProject management: Familiarity with tools like Craft, Trello, Asana, or similar\nPresentation & graphics: PowerPoint, Canva, or similar\nCommunication: WhatsApp, text messaging, email\n Travel booking: Research and use of airline/hotel websites or apps\n(Optional) Familiarity with frequent flyer programs and travel logistics\nShift & Hours:\nStarting with the minimum of 10 hours per week with potential to increase as the role grows; semi-flexible shift, but must have availability during U.S. Eastern Time (ET) for real-time communication and occasional tasks during the day\nOne weekly check-in meeting required (via Zoom or call)\nMust be responsive via text or messaging during agreed hours\nTarget start date: Not urgent, priority to find the best match.","description_format":"text","description_chars":3367,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T02:05:51Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.505,"p_room":0.35,"age_days":54,"expected_fill_days":27,"reasons":["conf:1","win:tail"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/virtual-colleague-philippines-executive-assistant","json_url":"https://alion.io/job/virtual-colleague-philippines-executive-assistant.json","meta":{"generated_at":"2026-10-27T21:57:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13427,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4455398},"rest":"https://alion.io/mcp/rest/get_company?id=4455398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirtual-colleague-philippines-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirtual-colleague-philippines-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirtual-colleague-philippines-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virtual-colleague-philippines-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirtual-colleague-philippines-executive-assistant"}]}