{"id":2970412,"url":"https://alion.io/job/virtual-colleague-philippines-project-administrative-support-virtual-assistant","title":"Project & Administrative Support Virtual Assistant","company":{"id":4455398,"name":"Virtual Colleague Philippines","domain":"virtualcolleague.com.ph","url":"https://alion.io/company/virtual-colleague-philippines","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":{"label":"UK time","utc_offset_min":0,"utc_offset_max":0},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Sheets","optional":false},{"name":"Gmail","optional":true},{"name":"Google Docs","optional":true},{"name":"Google Drive","optional":true},{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-27T22:29:24Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"This is a remote position.\nRole Overview:\nWe are looking for a highly organized, proactive, and detail-oriented Virtual Assistant to provide project coordination, administrative, client communication, lead qualification, and executive support.\nThe successful candidate will work closely with James and his network of freelancers to keep multiple projects moving, ensure information and project trackers are consistently updated, manage incoming communications, and make sure clients and leads receive timely and professional responses.\nThe role will initially start on a part-time basis (approximately 20 hours per week), with the potential to transition to full-time as the working relationship develops and the workload increases.\nScope of Work:\nProject & Administrative Coordination\nMaintain and update Google Sheets and shared project trackers.\nTrack project milestones, deliverables, deadlines, links, and media assets.\nCoordinate with freelancers and ensure assigned work is completed and documented.\nKeep client-facing project information organized and up to date.\nFollow up on outstanding tasks and flag anything that may be delayed or at risk.\nHelp ensure projects continue moving forward when James is unavailable.\nPrepare brief daily updates or summaries on priorities, outstanding items, and developments.\nEmail & Inbox Management\nMonitor and organize James's inbox on a daily basis.\nPrioritize and flag important or urgent emails.\nRespond to appropriate client and general inquiries or draft responses for approval.\nEnsure no important messages or requests are left unanswered.\nMaintain timely communication during working hours, with a target of responding to inquiries within approximately one hour when possible.\nEnsure overnight inquiries are addressed by the next working day.\nPodcast & Content Project Support\nSupport the administration of podcast projects from recording through delivery.\nUpdate records when podcasts are recorded, edited, published, or delivered.\nMaintain links and records for podcast episodes and associated media assets.\nTrack short-form video clips and other content deliverables.\nCoordinate with editors, designers, and other freelancers as required.\nExperience with podcast/video production workflows is helpful but not essential.\nLead Qualification & Client Support\nMonitor inbound leads and website inquiries.\nRespond promptly to new inquiries and gather relevant information.\nConduct an initial qualification/validation process via email, chat, or call where appropriate.\nDetermine whether an inquiry appears legitimate and relevant before passing it to James.\nFollow a defined lead-validation checklist.\nSchedule qualified leads for meetings with James.\nMaintain accurate lead and contact information in HubSpot.\nFollow up with prospects and maintain relationships for potential future sales or marketing opportunities.\nMake occasional client follow-up calls when required, including meeting confirmations or accounts receivable/payment-related follow-ups.\nLinkedIn & Social Media Support\nHelp maintain James's personal LinkedIn activity, potentially posting approximately three times per week.\nPrompt James for photos, ideas, thoughts, or updates that can be turned into posts.\nDraft LinkedIn content for James's review and approval.\nAssist with other social media administration as required.\nCanva experience is advantageous for creating simple visual assets.\nExecutive & General Support\nHelp James stay organized and focused on high-priority work.\nProvide reminders and follow-ups to ensure agreed actions are completed.\nIdentify tasks that are falling behind and proactively raise them.\nParticipate in a brief daily check-in when required.\nDuring periods when James is unavailable, help maintain continuity and ensure urgent matters are escalated appropriately.\nQualifications & Personal Attributes:\nPrevious experience in virtual assistance, administrative support, project coordination, customer support, or a similar role.\nExcellent written and verbal English communication skills.\nHighly organized with strong attention to detail.\nProactive and able to follow up without constant supervision.\nCurious and comfortable asking questions when clarification is needed.\nStrong sense of ownership and accountability.\nReliable, responsive, and capable of managing competing priorities.\nProfessional, courteous, and confident when communicating with clients and prospects.\nAble to work independently while keeping stakeholders informed.\nComfortable working with spreadsheets, shared documents, email, and online systems.\nExperience with lead qualification, client communication, or CRM management is an advantage.\nExperience with content, podcast, video, or creative projects is a plus.\nA creative mindset and willingness to learn new tools are highly valued.\nRequired / Preferred Tools:\nHighly preferred:\nGoogle Workspace (Gmail, Google Sheets, Google Drive, Google Docs)\nHubSpot\nLinkedIn\nHelpful / Advantageous:\nCanva\nRiverside\nSocial media platforms\nBasic video/content editing tools\nInternational calling/dialer platforms\nCandidates do not need prior experience with every tool. A willingness and ability to learn new platforms is important. Training and guidance can be provided where appropriate.\nShifts & Hours:\nInitial commitment: Starting with a minimum of 20 hours per week\nSchedule: Semi-flexible, with a preference for working during the UK morning to provide coverage before James begins his working day.\nA daily check-in, potentially around 9:00 AM UK time, may be required.\nSchedule may be adjusted based on workload and business requirements.\nPotential to transition to full-time following a successful initial period.\nTarget Start Date:\nPreferred start: Week of 5 October 2026\nLatest preferred start: 12 October 2026\nThe successful candidate should ideally have sufficient onboarding time before James's planned leave in October.","description_format":"text","description_chars":5893,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T02:05:51Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":27,"reasons":["conf:1","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/virtual-colleague-philippines-project-administrative-support-virtual-assistant","json_url":"https://alion.io/job/virtual-colleague-philippines-project-administrative-support-virtual-assistant.json","meta":{"generated_at":"2026-10-28T01:59:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2703,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4455398},"rest":"https://alion.io/mcp/rest/get_company?id=4455398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvirtual-colleague-philippines-project-administrative-support-virtual-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvirtual-colleague-philippines-project-administrative-support-virtual-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvirtual-colleague-philippines-project-administrative-support-virtual-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/virtual-colleague-philippines-project-administrative-support-virtual-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvirtual-colleague-philippines-project-administrative-support-virtual-assistant"}]}