{"id":837269,"url":"https://alion.io/job/virtuestaff-executive-assistant-virtual-assistant","title":"Executive Assistant / Virtual Assistant","company":{"id":689131,"name":"VirtueStaff","domain":"virtuestaff.com","url":"https://alion.io/company/virtuestaff","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Johannesburg, South Africa","Panama","Bogotá, Colombia"],"countries":["ZA","PA","CO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12500,"max_usd":25000,"period":"year","method":"role_country_seniority_unknown","sample_n":83},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Google Drive","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Zoom","optional":false}],"status":"live","first_seen_at":"2026-08-18T00:00:00Z","employer_posted_date":"2026-08-18","last_verified_at":"2026-11-08T13:53:01Z","board_verified":true,"closed_at":null,"days_open":82,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":82},"description":"VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an \"order-taker\" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.\nResponsibilities\nProven experience with email and calendar management\nManage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional \"voice\".\nOversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items\nLead the onboarding process for new clients and pull together high-impact presentations for meetings\nMaintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities\nManage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data\nRequirements\nProven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment\nExceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated\nAdvanced knowledge of ActiveCampaign, Asana, and Google Drive\nStrong Excel/Sheets knowledge and data exposure\nHighly proficient in using AI tools to increase efficiency and speed\nHigh attention to detail, the ability to learn on the fly, and a confident \"executive presence\" in client-facing interactions\nBenefits\n Work From Home\n Performance Bonus","description_format":"text","description_chars":1650,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"},{"name":"Panama","iso":"PA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant 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