{"id":2538072,"url":"https://alion.io/job/visa-executive-administrator-2","title":"Executive Administrator","company":{"id":83,"name":"Visa","domain":"visa.com","url":"https://alion.io/company/visa","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":170,"ghost_share":0,"stale_share":0.582,"repost_share":0.024,"time_to_fill_p50_days":23,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":61000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2031},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T14:54:17Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T04:20:02Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nVisa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.\nAt Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.\nJoin Visa and do work that matters - to you, to your community, and to the world. Progress starts with you.\nJob Description\nThe Executive Assistant will provide high-quality executive, operational, and\nadministrative support to senior leaders based in Dubai. Acting as a trusted partner, the role will help leaders manage competing priorities, maintain an effective operating rhythm, and coordinate engagement across CEMEA markets and global teams.\nThis role requires exceptional judgment, discretion, organizational discipline, and the ability to operate confidently in a fast-paced, multicultural, and highly matrixed environment. The successful candidate will anticipate business needs, facilitate timely decision-making, and use digital and AI-enabled tools to improve executive and team effectiveness.\nKey Responsibilities\nManage complex executive calendars, travel arrangements, and meeting priorities across multiple time zones.\nServe as a trusted point of contact for internal and external stakeholders, handling sensitive matters with professionalism, discretion, and sound judgment.\nCoordinate leadership meetings, operating reviews, strategic planning sessions, client engagements, offsites, and team events, including logistics, materials, agendas, and follow-up actions.\nPrepare presentations, reports, briefing materials, correspondence, and business communications for executive audiences.\nMaintain visibility of key leadership commitments, business priorities, deadlines, and action items, ensuring timely follow-through and execution.\nFacilitate effective communication and coordination between senior leaders, their teams, and stakeholders across CEMEA and global functions.\nSupport onboarding and transition activities for new leaders and team members.\nCoordinate cross-functional projects and business initiatives, tracking priorities, risks, dependencies, and deadlines.\nLeverage approved AI-enabled and digital productivity tools to improve meeting preparation, document development, workflow management, and information synthesis.\nIdentify opportunities to simplify, standardize, and automate recurring administrative and operational processes.\nCoordinate complex domestic and international travel, including itineraries, visas, accommodations, transportation, and travel documentation.\nSupport UAE immigration-related activities where business assistance is required.\nOrganize leadership offsites, conferences, client events, corporate hospitality activities, and team engagements, including vendor coordination and compliance requirements.\nManage executive expenses, purchase orders, invoices, supplier onboarding, contracts, and other administrative processes in accordance with company policies.\nSupport budget tracking, reporting, documentation management, and governance requirements.\nConduct research, prepare summaries and recommendations, and provide support on special projects and strategic initiatives as required.\nPartner with Executive Assistants and administrative professionals across the organization to ensure seamless support and coverage.\nQualifications\nMinimum 7 years of experience in an Executive Assistant, Administrative Assistant, Business Operations, or similar support role, preferably within a multinational or highly matrixed organization.\nProven experience supporting Vice President-level or other senior leaders in a fast-paced and complex environment.\nDemonstrated ability to manage complex calendars, international travel, multiple priorities, and competing deadlines.\nStrong organizational, prioritization, stakeholder management, and communication skills.\nProven ability to handle highly confidential information with discretion and professionalism.\nProactive, resourceful, and solutions-oriented, with strong judgment and the ability to anticipate business needs.\nExperience coordinating across multiple countries, cultures, functions, and time zones.\nExcellent written and verbal English communication skills.\nStrong interpersonal skills with the ability to build trusted relationships across all levels of the organization.\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.\nExperience using AI-enabled productivity tools to support research, drafting, meeting preparation, workflow improvement, and collaboration.\nFamiliarity with travel, expense, procurement, budgeting, and supplier management systems.\nBachelor's degree or equivalent professional experience preferred.\nExperience supporting teams within the CEMEA region is an advantage.\nVisa is an EEO Employer\nQualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.","description_format":"text","description_chars":5423,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cards & Card Issuing","Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-10-14T14:54:17Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/visa-executive-administrator-2","json_url":"https://alion.io/job/visa-executive-administrator-2.json","meta":{"generated_at":"2026-10-15T06:32:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9834,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":83},"rest":"https://alion.io/mcp/rest/get_company?id=83"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvisa-executive-administrator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvisa-executive-administrator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvisa-executive-administrator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/visa-executive-administrator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvisa-executive-administrator-2"}]}