{"id":3799308,"url":"https://alion.io/job/vision-cosmetics-fleet-operation-coordinator","title":"Fleet Operation Coordinator","company":{"id":3899646,"name":"Vision Cosmetics","domain":"bobana-eg.com","url":"https://alion.io/company/vision-cosmetics","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cairo, Egypt"],"countries":["EG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T10:42:35Z","employer_posted_date":null,"last_verified_at":"2026-11-05T10:42:35Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"Vehicle Maintenance Management\nMaintain preventive maintenance schedules for company-owned and rented vehicles\n\nCoordinate vehicle inspections, servicing, repairs and breakdown follow up\n\nMonitor vehicle downtime, repair duration, recurring technical issues and maintenance history\n\nTrack maintenance requests, quotations, work orders, invoices and service completion\n\nMonitor maintenance costs per vehicle and identify unusual or recurring expenses\n\nFollow up on overdue maintenance and escalate critical vehicle issues\n\nSpare Parts Documentation and Control\nMaintain an accurate record of spare parts purchased, issued and used for vehicle maintenance\n\nRecord part descriptions, part numbers, quantities, vehicle registration numbers, suppliers, costs and supporting documents\n\nMaintain organized documentation for purchase requests, quotations, approvals, invoices, repair orders and parts replacement\n\nLink spare parts consumption and expenses to the relevant vehicle and maintenance activity\n\nCoordinate with Procurement, Warehouse, Finance and maintenance providers to verify records and resolve discrepancies\n\nIdentify missing documentation, unusual spare parts consumption and abnormal costs\n\nFuel Consumption and Mileage Monitoring\nTrack fuel quantities, costs, refueling frequency, odometer readings and kilometers per vehicle\n\nCalculate fuel efficiency in kilometers per liter (km/L)\n\nCompare actual fuel consumption against vehicle specific benchmarks and investigate significant variances\n\nReconcile mileage records with GPS data, fuel receipts and trip records\n\nFleet Utilization and Route Planning\nMaintain an updated register of owned and rented vehicles, including availability, utilization, downtime, and operational status\n\nPrepare proposed daily routes and delivery schedules based on customer locations, delivery priorities and vehicle capacity\n\nMonitor planned versus actual kilometers and identify unnecessary trips, inefficient routes and underutilized vehicles\n\nCoordinate daily vehicle requirements and deployment with the Distribution Supervisor\n\nIdentify opportunities to improve vehicle utilization and reduce transportation costs\n\nCost Control and Rented Vehicle Management\nMonitor fuel, maintenance, spare parts, rental charges and other fleet operating expenses\n\nMaintain vehicle-level cost records and analyze cost per kilometer and cost per delivery\n\nTrack rental agreements, rates, contract expiry dates, additional mileage charges, and vehicle return schedules\n\nCompare owned versus rented vehicle costs and identify potential savings\n\nMonitor transportation cost per order, customer, route, or distribution area using an agreed allocation methodology\n\nEscalate abnormal expenses, rental discrepancies, and material cost variances to the Planning & Logistics Supervisor\n\nReporting and Performance Monitoring\nPrepare daily reports covering vehicle availability, mileage, maintenance status, and operational exceptions\n\nPrepare weekly reports on fuel consumption, spare parts, maintenance costs, fleet utilization, and rental vehicles\n\nPrepare monthly fleet cost reports covering maintenance, fuel, spare parts, rentals, cost per kilometer, and cost per delivery\n\nMaintain accurate records and dashboards using Excel, SAP Business One, and available GPS or fleet-tracking systems\n\nHighlight performance deviations and recommend corrective actions and cost-saving opportunities\n\nRequirements\nBachelor's degree in Logistics, Supply Chain Management, Business Administration or a related field.\n\n1–3 years of experience in fleet operations, logistics, transportation & maintenance\n\nExperience with maintenance documentation, spare parts records, fuel monitoring and fleet cost reporting\n\nFamiliarity with GPS and fleet-tracking systems","description_format":"text","description_chars":3766,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cosmetics & Makeup","Skincare"],"lifecycle":[{"event":"open","at":"2026-11-05T10:42:35Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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