{"id":3803236,"url":"https://alion.io/job/vision-rt-medical-devices-installation-project-coordinator-2","title":"Medical Devices Installation Project Coordinator","company":{"id":2235474,"name":"Vision RT","domain":"visionrt.com","url":"https://alion.io/company/visionrt","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30000,"max":45000,"currency":"GBP","period":"year","gross":null,"usd_annual":60583},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"closed","first_seen_at":"2026-11-05T10:44:36Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T16:10:50Z","board_verified":false,"closed_at":"2026-11-06T16:10:50Z","days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"About the role\nWe are seeking an organised and customer-focused Installation Coordinator to support the successful planning and delivery of equipment installations across the EMEIA and APAC regions. This role is responsible for coordinating installation activities, scheduling engineers and third-party vendors, managing customer communications, and ensuring projects are delivered efficiently and on time.\nThe successful candidate will act as a central point of contact between customers, engineers, subcontractors, distributors, and internal teams, ensuring a seamless installation experience from initial site survey through to project completion.\nKey Responsibilities\nCoordinate installation projects from site survey through to completion.\nSchedule field service engineers, subcontractors, and third-party vendors.\nManage customer communications regarding installation plans, site access requirements, and project updates.\nReview site surveys and communicate installation requirements to engineering teams.\nLiaise with regional managers and field engineers to agree installation schedules.\nOptimise engineer utilisation through effective resource planning.\nManage multiple installation projects simultaneously while meeting customer expectations.\nBuild and maintain strong relationships with customers, distributors, suppliers, engineers, and subcontractors.\nMonitor installation progress and resolve scheduling or project issues promptly.\nTrack project milestones and ensure all activities are completed on time.\nIdentify and escalate risks, delays, or installation concerns.\nMaintain accurate project records, documentation, and communication logs.\nEnsure all compliance requirements and installation documentation are completed.\nProduce reports and support data-gathering and analytics activities.\nUpdate and maintain project management and communication platforms, including Monday.com.\nSupport the creation and maintenance of installation documentation, forms, and procedures.\nWork in accordance with company quality management processes and standards.\nRequired Skills & Experience\nPrevious experience in installation coordination, project coordination, scheduling, administration, or customer service with Medical Devices\nExcellent verbal and written communication skills.\nStrong organisational and time-management abilities.\nAbility to manage multiple projects and priorities simultaneously.\nExperience coordinating engineers, stakeholders, suppliers, or third-party vendors.\nStrong attention to detail and problem-solving skills.\nAbility to build effective working relationships with internal and external stakeholders.\nProficiency with Microsoft Office applications and project tracking tools.\nExperience maintaining accurate records, reports, and project documentation.\nDesirable Skills & Experience\nExperience supporting technical, engineering, healthcare, or service-based installations.\nFamiliarity with project management principles and methodologies.\nExperience using project management software and workflow tools.\nUnderstanding of risk, issue, and change management processes.\nExperience producing project reports and stakeholder 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