Operations Associate

Why Vista?

Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where children love to learn together, teachers love teaching, and leaders love leading.

As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families. We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!

Role Mission:

The Operations Associate is responsible for supporting the Operations team with all school-based matters that do not directly relate to instruction. In this role, you will work alongside front office staff and Operations Fellows, with the coaching and support of the Assistant Principal of Operations (APO) to execute daily operations systems and ensure that the daily functioning of the school reinforces VCP’s mission.

Your impact:

S tudent Operations

• Support the preparation of campus for start-up/new school year by helping order furniture, equipment, and classroom supplies as well as ensuring that school services (i.e., student food services, student transportation services), are prepared to run smoothly starting on the first day of school;
• Working with the APO, manage instructional and office supply procurement to ensure that all materials are in stock and teacher requests are fulfilled, while tracking expenditures;
• Support coordination with food services to ensure on-time meals, availability for field trips, and compliance with federal food regulations, including sanitation standards;
• Manage school student information database system and generate reports as needed by the teaching staff, the school Leadership Team, and Network Support Team members;
• Support the creation and distribution of report cards and manages parent teacher conferences;
• Support the maintenance of accurate student records, including, but not limited to, student attendance, and residency information;
• Support attendance systems to ensure students are arriving to school, on-time, every day;
• Support management of all student medical/allergy information and the administration of medicine;
• With support from the APO and Network Support Team, ensure compliance with all state, federal, and local employment laws and policies;
• Support management of school vendors (enrichment providers, janitorial services, landscaping, plumbing, etc.) to ensure tasks are completed to meet the needs of our facility and school community;

Parent and Family Engagement/Student Recruitment

• Support student enrollment activities and, as required, lead the enrollment process by working with the school leadership, teachers, and administrative team to meet enrollment targets;
• Correspond regularly with families regarding school policies, trips, events, and milestones;
• Support the organization and facilitation of orientation for new and returning families, including organizing and arranging home-visits at the start of every year;
• Support logistics for school-wide events including family academic nights, field trips, vision tests, school picture days, permits, school calendar, and immunizations shots;
• Respond to family concerns promptly and effectively;

Facility

• Respond to facility-related requests and alerts in a timely manner;
• Execute daily building walk-throughs to ensure safety, efficiency, and organization;
• Ensure that the school is neat, clean, and that minor repairs are done quickly;
• Ensure curricular materials, furniture, and equipment are properly stored and accessible when needed;
• Work with appropriate staff to ensure hallway and general facility decorations (especially posted student work) are updated and maintained regularly;

Transportation

• Support APO and Operations Team members with management of transportation company and systems;
• Help ensure proper distribution of schedules, routes, and other information to schools, and parents;
• Coordinate with Manager of Community Engagement to schedule field trip transportation as needed;

Scheduling

• Support systems for coverage when staff members are and collaborate with the Principal and APO to ensure all classrooms, systems, etc. function effectively in the event of staff absences;
• Assist in scheduling family-teacher conferences, family events and special schedules for Interim Assessments and state-wide standardized tests;

Your compensation:

In recognition of our team members’ impact, Vista offers a comprehensive, flexible, and competitive compensation package to support the personal health, wellness, and finances of our staff and their families.

• Competitive base salaries reflective of our local market plus candidate experience and education level
• Robust healthcare plans for full-time staff, with health, dental, vision, disability, and life insurance plans at little to no cost in monthly premiums and $0 copays, plus confidential, 24/7, no-cost mental health resources and a healthcare concierge service to support your overall experience using your plans
• Retirement benefits through a 401k with John Hancock and up to a 3% employer match
• 8 days of PTO (school year), 10 days of PTO (summer), parental leave, and a school calendar with 27 paid holidays, school vacations, and Wellness Fridays built in strategically to support the sustainability of our work
• All the tools needed to succeed, including quality professional development, laptop computers for staff and 1:1 devices for students
• Opportunities for leadership, growth, and advancement on our team

Qualifications

• Belief in the Vista College Prep mission and educational model;
• Ability to approach situations with optimism and perseverance;
• Excellent verbal, written and organizational skills;
• Fluent written and oral communication skills in Spanish preferred;
• Minimum of an Associate’s Degree or equivalent credits preferred;
• Valid IVP fingerprint clearance card.