{"id":2426990,"url":"https://alion.io/job/vistra-executive-assistant","title":"Executive Assistant","company":{"id":2065422,"name":"Vistra","domain":"vistra.com","url":"https://alion.io/company/vistra","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":7,"ghost_share":0,"stale_share":0,"repost_share":0.143,"time_to_fill_p50_days":9,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colombia"],"countries":["CO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":29000,"period":"year","method":"role_country_seniority_unknown","sample_n":29},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T08:05:50Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-31T00:50:11Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":17},"description":"It’s never been a more exciting time to join Vistra.\nAt Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.\nBut progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that\nWe have an exciting opportunity for you to join our team as Executive Assistant. Reporting to the EVP, this full-time and permanent position is based in Bogota, Columbia and offers regional coverage, allowing you to make a significant impact to our department and its' growth.\nRole Summary\nThe Executive Assistant provides comprehensive, proactive support to the EVP Americas, ensuring the executive's time, travel, communications, and priorities are managed efficiently. The role acts as a key point of coordination between the EVP, regional leadership teams, global stakeholders, and external partners, and plays a central part in planning regional events, preparing executive materials, and resolving day-to-day operational issues.\nKey Responsibilities\nCalendar and Executive Operations\nManage the EVP's calendar proactively, prioritizing commitments and resolving conflicts across multiple time zones.\nSchedule meetings with internal and external stakeholders across the Americas, Europe, and Asia Pacific, coordinating directly with executives and their assistants worldwide.\nPrepare the EVP for upcoming meetings by organizing agendas, briefing materials, and follow-up actions.\nHandle ad hoc requests and resolve operational issues quickly and discreetly.\nTravel and Expenses\nPlan and book domestic and international travel, including flights, hotels, and ground transportation, comparing options for cost and convenience.\nBuild detailed itineraries adjusted to local time zones.\nProcess and reconcile expense reports accurately and on time, in line with company policy.\nPresentations and Executive Materials\nCreate and design high-quality PowerPoint presentations aligned with Vistra's brand guidelines for leadership meetings, town halls, and regional events.\nBuild organizational charts, sales leaderboards, data visualizations, and executive summaries.\nTransform survey and business data into clear, presentation-ready charts and reports.\nEvent Planning and Coordination\nPlan and execute regional events end to end, such as the Americas Regional Sales Kick Off and leadership meetings, including venue sourcing, hotel negotiations, agendas, catering, speaker materials, and attendee communications.\nDesign and coordinate employee engagement initiatives for teams across multiple countries, including virtual events, invitations, gift logistics, and budget tracking.\nEnsure events are delivered on time and within budget.\nCommunication and Stakeholder Management\nServe as a liaison between the EVP and regional leaders, commercial teams, HR, and global corporate functions.\nDraft and manage internal communications, invitations, and announcements on behalf of the EVP.\nMaintain confidentiality in handling sensitive information related to people, strategy, and finances.\nSkills and Competencies\nExcellent organizational and prioritization skills, with strong attention to detail.\nAbility to manage complex calendars and multiple stakeholders across global time zones.\nAdvanced proficiency in Microsoft PowerPoint, Excel, Outlook, and Teams.\nStrong presentation design and visual communication skills.\nFluent in English and Spanish, with clear and professional written and verbal communication.\nProactive, resourceful, and able to anticipate needs before they arise.\nHigh level of discretion, professionalism, and sound judgment.\nIf you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!","description_format":"text","description_chars":4103,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Payroll Services","Custody & Fund Administration","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-13T08:05:50Z"},{"event":"close","at":"2026-10-27T20:38:55Z"},{"event":"reopen","at":"2026-10-29T23:06:51Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.434,"p_room":0.45,"age_days":16,"expected_fill_days":9,"reasons":["conf:1","velocity","win:tail"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/vistra-executive-assistant","json_url":"https://alion.io/job/vistra-executive-assistant.json","meta":{"generated_at":"2026-10-31T02:55:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4123,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2065422},"rest":"https://alion.io/mcp/rest/get_company?id=2065422"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvistra-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvistra-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvistra-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vistra-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvistra-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2426990}},{"tool":"search_jobs","arguments":{"company":"vistra.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2426990},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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