{"id":3193306,"url":"https://alion.io/job/vitalcaring-administrative-specialist","title":"Administrative Specialist","company":{"id":3868822,"name":"VitalCaring","domain":"vitalcaring.com","url":"https://alion.io/company/vitalcaring","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":17,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":65000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-24T02:54:33Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-24T22:40:36Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At VitalCaring, our team members transform lives and foster hope through genuine caring. The Administrative Specialist’s primary function is to provide clerical and administrative support to the branch in concert with our values: trustworthy, capable, compassionate, proactive, and called. Every encounter is an opportunity to make a meaningful difference, and we are committed to bringing a culture of caring to every encounter.\nEssential Job Functions/Responsibilities\nAssists with communications, which may include managing the phone system, generating memos, managing documents, and disseminating appropriate messages.\nServes as primary contact in obtaining supplies from vendors, e.g., biohazard wastes, shredding, record storage, office supplies, and printed materials, as directed.\nProcesses incoming and outgoing mail, including vendor invoices.\nPerforms monthly company car inspections, as assigned.\nUpdates the emergency preparedness notebook timely for access by on-call staff members, as directed.\nProvides excellent customer service, along with a can-do, willing attitude.\nProvides equipment and computer support, as well as data entry, as needed.\nAssists in the uploading of documents into the electronic medical record, as directed by the branch director.\nAssists with order follow-up, as directed by the branch director.\nPromotes the agency philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies.\nProvides effective communication to patients/family, team members, and other healthcare professionals and maintains confidentiality.\nCommunication\nInteracts with team members in a positive and professional manner.\nMaintains contact/communication with other agency personnel.\nAdditional Duties\nParticipates in agency-sponsored in-service training.\nParticipates in personal and professional growth and development.\nPerforms other duties as assigned.\nPosition Qualifications\nOne year of general office experience, preferably in home health or healthcare.\nHigh School graduate and of at least 18 years of age.\nReliable transportation\n\nAll employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.","description_format":"text","description_chars":2409,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Home Care Services","Hospice & Palliative Care"],"lifecycle":[{"event":"open","at":"2026-10-24T03:14:31Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:2","stale_co","win:early","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/vitalcaring-administrative-specialist","json_url":"https://alion.io/job/vitalcaring-administrative-specialist.json","meta":{"generated_at":"2026-10-25T00:05:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":125,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3868822},"rest":"https://alion.io/mcp/rest/get_company?id=3868822"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvitalcaring-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvitalcaring-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvitalcaring-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vitalcaring-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvitalcaring-administrative-specialist"}]}