{"id":2448676,"url":"https://alion.io/job/viva-talent-recruiting-coordinator","title":"Recruiting Coordinator","company":{"id":2707352,"name":"Viva Talent","domain":"execviva.com","url":"https://alion.io/company/execviva","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":60000,"period":"year","method":"role_seniority_country_cell","sample_n":109},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Instagram","optional":false},{"name":"LinkedIn","optional":false}],"status":"live","first_seen_at":"2026-10-12T20:16:31Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-14T10:25:31Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Viva Talent\nViva Talent connects US companies with exceptional Executive Assistants and Recruiting Coordinators, and opens meaningful, career-defining work for talented people across Latin America and beyond. We're a globally distributed team of 200+ members across 15+ countries and 3 continents.\nIf you’re applying from LATAM for the Recruiting Coordinator position, please apply through this link instead: LATAM Application Link\nWhy this role exists\nAs a Viva Recruiting Coordinator, you’ll work embedded with the recruiting team of one of our US customers. Your job is to keep the pipeline moving so no candidate falls through the cracks. When a process stalls, candidates drop off, hiring targets slip, and recruiters lose time. You’re the reason that doesn’t happen.\nWhat you’ll do\nSchedule interviews quickly and accurately for hiring managers, Talent Partners, interviewers, and panels.\n\nKeep the ATS clean: statuses, notes, and next steps always up to date.\n\nOwn candidate communication: clear, timely, and human across email, LinkedIn, and job boards.\n\nSpot where candidates are stuck: remove the bottleneck before it costs a hire.\n\nResearch first, then recommend: take the first pass yourself, add context, and loop in decision-makers in time.\n\nUse AI to move faster: keep your own judgment on every output.\n\nWhat you'll own\nFour numbers define this seat: candidate response time, time between stages, time to hire, and hires against target.\nWho you are\nYou have 1+ year of experience in recruiting, recruiting coordination, HR or a related role (e.g. Recruiting Coordinator, TA Specialist, Recruiting Scheduler, or Recruiting Assistant)\n\nYour title doesn’t matter. What matters is that you’ve:\nScheduled interviews for hiring managers, recruiters, or Talent Partners.\n\nUsed an ATS or HRIS to manage candidate or employee records, statuses, and next steps.\n\nManaged candidate or employee communication by email, LinkedIn, or job boards.\n\nYour English level is C1: confident, concise, and comfortable at a fast pace.\n\nYou’ve spent 2+ years at one company at some point in your career (any role).\n\nYou type 40+ WPM.\n\nYou've used AI tools in real work and review outputs before relying on them.\n\nExperience over titles. HR Coordinator or HR Specialist backgrounds are a strong fit, as long as you've owned interview scheduling and candidate communication.\nYou'll thrive here if you believe\nIf I don't keep the process moving, no one else will.\n\nTime kills hires. What's the fastest we can move, and what needs to be true to get there?\n\nSpeed and care go together. A scheduling mistake or incorrect detail creates more work for everyone.\n\nWhy you'll want this\nYou'll work at a fast pace, not inside bureaucracy. You'll be encouraged to use AI, propose ideas, and influence how the process runs, not just follow it. If you're the person who quietly keeps a hiring process on track and you want more autonomy doing it, this is the role for you.\nWe invest heavily in our people through:\n100% remote work, forever\n\nCompetitive compensation with reviews every six months and performance bonuses.\n\nGlobal health insurance, including medical, dental, vision, mental health, and routine care.\n\nPaid holidays, vacation, sick leave, and family care days.\n\nFamily-friendly policies, including parental leave and flexible support.\n\nA culture centered around growth, ownership, well-being, and continuous learning.\n\nWith a 4.7/5 Glassdoor rating, we're proud of the experience we create for both our candidates and our team.\nHow we hire\nWe move quickly and keep you updated throughout.\nApplication → short screening assessments → practical skills assessment → final interview\nImportant Notice: All Viva communication will come from an @ execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to . We never request payments or personal information from candidates.","description_format":"text","description_chars":3944,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Continuous learning","Health insurance","Parental leave"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Freelance & Talent Marketplaces"],"lifecycle":[{"event":"open","at":"2026-10-13T14:10:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":23,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/viva-talent-recruiting-coordinator","json_url":"https://alion.io/job/viva-talent-recruiting-coordinator.json","meta":{"generated_at":"2026-10-14T10:52:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12937,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2707352},"rest":"https://alion.io/mcp/rest/get_company?id=2707352"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fviva-talent-recruiting-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fviva-talent-recruiting-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fviva-talent-recruiting-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/viva-talent-recruiting-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fviva-talent-recruiting-coordinator"}]}