{"id":2466376,"url":"https://alion.io/job/vivsoftgov-office-manager-vivsoft-technologies","title":"Office Manager - VivSoft Technologies","company":{"id":4376640,"name":"Vivsoftgov","domain":"vivsoftgov.com","url":"https://alion.io/company/vivsoftgov","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Springfield, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":141000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":128},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-13T18:47:32Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-19T08:25:46Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Title: Office Manager\nLocation: Onsite with travel as required\nClearance Required: Active TS/SCI\nPosition Type: Full-Time\nAbout the Company:\nAt VivSoft, we aim to solve complex federal problems using emerging and open technologies in a collaborative and rewarding environment. VivSoft is a diverse team of strategists, engineers, designers, and creators experienced in building high-performance, effective software, with a focus on impactful organizational design and software delivery dynamics. We build secure Software Factories based on DoD reference designs and NIST Frameworks for Cloud and DevSecOps. These factories deliver AI/ML Applications, Data Science Platforms, Blockchain, and Microservices for DoD, Healthcare, and Civilian Agencies.\nJob Summary:\nWe are seeking an Office Manager / Program Support Specialist to provide senior-level administrative, operational, and program support within a mission-driven environment. This position plays a critical role in supporting organizational leadership, coordinating front office activities, and ensuring efficient business operations.\nThe ideal candidate will operate at the intersection of strategic planning and administrative excellence, supporting tasking management, office administration, executive support, business operations, and process improvement activities. This role requires strong critical-thinking skills, attention to detail, initiative, and the ability to effectively engage with leadership and stakeholders at all levels.\nKey Responsibilities:\nSupport the management of the Office’s tasking process and ensure timely responses to internal and external tasks within designated timeframes\nCommunicate with teams and subject matter experts regarding assigned tasks, providing guidance on proper response procedures and required formats\nProvide comprehensive office management support, including meeting scheduling and management and the coordination, review, and submission of internal deliverables\nEnsure office administrative functions are performed efficiently and in accordance with established policies and procedures\nApply broad knowledge of program and business administration practices to provide guidance, coordinate information requests, and prepare and distribute reports, staff packages, briefings, and other documentation\nSupport secure data and content management, including maintaining appropriate distribution and security groups\nAssist with synthesizing, integrating, and coordinating Office activities and events\nConsolidate and review data to ensure objectives, timelines, and quality requirements are met\nProvide guidance to improve correspondence workflows and maintain effective tracking systems\nPartner with leadership to identify and develop process improvements across functional areas, including budget, scheduling, and performance metrics\nSupport business continuity activities by responding to and documenting relevant information related to program operations\nAssist leadership and staff with managing office space and seating requirements using established recordkeeping processes\nCoordinate and submit office supply requests to support uninterrupted operations\nCapture, refine, and report office-level activities, including Weekly Activity Reports, in required formats\nMaintain flexibility and responsiveness to evolving priorities within a dynamic senior-level front office environment\nQualifications & Required Skills:\nActive U.S. Government Top Secret clearance with SCI eligibility\nBachelor’s degree in a relevant field\nMinimum 10 years of relevant experience in front office operations, executive support, program support, or business administration\nExperience with SharePoint and Microsoft Office products, including Word, Excel, PowerPoint, and Access\nDemonstrated experience performing and purchasing travel, training, and supply functions for an organizational component\nDemonstrated ability to interpret, coordinate, and properly respond to taskers\nStrong written and verbal communication skills\nDemonstrated initiative and ability to anticipate and respond to customer and leadership needs\nStrong critical-thinking and collaborative problem-solving capabilities\nProven ability to operate as a self-starter and high performer in a dynamic, fast-paced environment\nBroad 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