{"id":1955941,"url":"https://alion.io/job/vix-technology-office-manager-hr-administration","title":"Office Manager & HR Administration","company":{"id":686179,"name":"Vix Technology","domain":"vixtechnology.com","url":"https://alion.io/company/vixtechnology-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":82,"open_postings":23,"ghost_share":0.304,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Košice, Slovakia"],"countries":["SK"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":1500,"max":1800,"currency":"EUR","period":"month","gross":true,"usd_annual":24144},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false}],"status":"live","first_seen_at":"2026-10-06T12:54:06Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-20T14:33:49Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":13},"description":"HR & Office Coordinator, Slovakia\nThe Role\nAs our team in Košice grows, we are looking for an HR & Office Coordinator to keep day-to-day HR and office operations running smoothly. Reporting to the group CFO, you will be the local point of contact for employees and managers, coordinating employment administration, payroll inputs, recruitment support and the office.\nThis is a hands-on role for someone who combines accurate administration with sound judgement and follows things through. You will work with local managers to agree day-to-day priorities, with support from group HR, Talent Acquisition, Finance, IT and our external payroll partner. As the site grows, you will help improve local processes and give new colleagues a well-organised start.\nWhat You'll Be Responsible For\nHR\nPrepare employment contracts, contract changes and other employment documentation using agreed templates and processes, with group HR support on Slovak employment requirements.\nTrack probation review dates and coordinate benefits administration, with decisions and approvals retained by managers and group HR.\nMaintain accurate employee, attendance, working-time and leave records, coordinating with managers and payroll.\nProvide complete monthly payroll inputs to our external payroll partner by the agreed deadlines.\nCoordinate the required social and health insurance registrations for new starters, confirming responsibilities and completion with the payroll partner.\nHandle employee information securely and confidentially, following GDPR requirements and group data protection processes.\nRespond to routine employee and manager questions, and refer sensitive or complex matters to group HR.\nWork with group HR and Finance to keep local processes aligned with group policies, track outstanding actions and flag issues early.\nRecruitment & Onboarding\nCoordinate interviews, candidate communication and local hiring administration with our Talent Acquisition team and hiring managers.\nCoordinate onboarding and offboarding with managers, HR and IT, making sure employment paperwork, equipment, access and induction arrangements are completed on time.\nOffice\nCoordinate day-to-day office needs with our serviced office provider and local suppliers, resolving practical issues and keeping the office ready for the team.\nCoordinate required health and safety induction and training with the relevant providers, maintain completion records and refer specialist matters to qualified advisers.\nOrganise team events and visits from group colleagues, coordinating arrangements with local managers and the office provider.\nRequirements\nWhat We're Looking For\nPractical experience in HR administration or coordination, with responsibility for employment documentation, employee records and payroll inputs.\nFluent Slovak and strong written and spoken English, with the confidence to support local colleagues and work with group teams.\nA working knowledge of Slovak employment requirements and payroll processes, and the judgement to recognise when specialist advice is needed.\nStrong attention to detail, reliable follow-through and discretion when handling confidential employee information.\nThe ability to manage competing priorities independently, communicate clearly and ask for support when needed.\nIt Would Be Great If You Also Have\nExperience in a technology company or multinational.\nExperience supporting a new or growing site.\nWhat Success Looks Like\nNew colleagues arrive with their paperwork, equipment and induction arrangements ready. Employee records and payroll inputs are accurate and on time, required registrations are completed, and questions reach the right person promptly. The office runs smoothly, and managers can rely on you to follow through and flag issues before they become problems.\nSalary: €1,500 - €1,800 gross per month (basic salary), depending on experience.\nBenefits\nPension Plan\nPaid Time Off","description_format":"text","description_chars":3910,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Slovak","level":"Advanced (C1)","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Public Transport","Ticketing"],"lifecycle":[{"event":"open","at":"2026-10-06T12:54:06Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.84,"p_room":1,"age_days":13,"expected_fill_days":40,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":24144,"is_top_pay":false},"html_url":"https://alion.io/job/vix-technology-office-manager-hr-administration","json_url":"https://alion.io/job/vix-technology-office-manager-hr-administration.json","meta":{"generated_at":"2026-10-20T17:09:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19544,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686179},"rest":"https://alion.io/mcp/rest/get_company?id=686179"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvix-technology-office-manager-hr-administration"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvix-technology-office-manager-hr-administration"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvix-technology-office-manager-hr-administration"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vix-technology-office-manager-hr-administration\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvix-technology-office-manager-hr-administration"}]}