{"id":2649942,"url":"https://alion.io/job/viz-ai-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":8858,"name":"Viz.ai","domain":"viz.ai","url":"https://alion.io/company/viz-ai","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":87,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":90,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":105000,"max":165000,"currency":"USD","period":"year","gross":null,"usd_annual":165000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Multimodal AI","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-15T19:38:21Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-27T10:35:16Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"About Viz.ai\nViz.ai is the leader in building and deploying AI-powered Care Pathways and helping doctors do their work. The Viz Platform is deployed in 2,000 hospitals across the United States and trusted by many of the leading life sciences companies. The platform uniquely combines real-time, multimodal clinical data with deep clinician engagement to detect disease earlier, coordinate care teams, and help ensure patients receive the right treatment faster. Viz.ai was the first company to be awarded CMS reimbursement for AI and is ranked the #1 Healthcare AI Platform by hospitals and health systems in the Black Book Research survey. For more information, visit Viz.ai.\nThe Role\nWe are looking for a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remote in the US. This is a strategic role, not just a calendar and travel management role. You will protect our executives' time, keep their commitments on track, and help them operate at the pace of a company that is changing how it works.\nOur executives work across the US and Israel and engage with the board, hospital leaders, and pharma partners. Success means they spend their time on the decisions only they can make, and nothing slips.\nYou will partner closely with the other Executive Assistants and the People Team.\nWhat You'll Own\nOwn complex, constantly changing calendars. Make priority calls on whose time matters most, not just where the open slots are.\n\nPlan domestic and international travel, including trips to hospitals, partners, and life science customers.\n\nJoin your executive’s meetings, capture notes and action items live, and follow up until they close.\n\nTrack your executive’s priorities, commitments, and deadlines across the business. Surface what is at risk before it becomes a problem.\n\nAssist your executive in preparing materials utilizing Google Suite: Docs, Sheets, Slides and other presentations, and memos delivered on time and in good shape.\n\nDesign and help run your executive’s offsites, leadership meetings, and team events that people remember.\n\nBuild AI-powered workflows that remove manual work for your executives, such as meeting summaries, briefs, and follow-up tracking. Share what works with the other EAs.\n\nKeep a steady, trusted flow of correspondence, expenses, research, and logistics.\n\nHandle confidential information with discretion, including sensitive people and business matters.\n\nBack up other executives and support People Team initiatives as needed.\n\nYou'll Love This Job If...\nYou stay one step ahead and know what your executive needs before they ask.\n\nYou use judgment and speak up. You push back on a calendar request when it doesn't serve the exec's priorities.\n\nYou'd rather build an AI workflow than repeat a manual task.\n\nYou stay calm when priorities change in the middle of the day.\n\nYou earn trust quickly and keep it.\n\nYou like working across time zones with a global team.\n\nYou care about the mission of getting patients faster, better care.\n\nRequirements\n5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare.\n\nProven ability to manage complex calendars, travel, and priorities for multiple executives at once.\n\nAI fluency in daily work. You use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve. This is how you operate, not a skill you plan to pick up.\n\nStrong G-Suite skills. Slack and Brex experience preferred.\n\nExcellent written and verbal communication.\n\nExperience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zones.\n\nSound judgment with confidential information.\n\nNice to Have\nExperience planning executive offsites and leadership events.\n\nExperience building or documenting workflows and automations for an executive team.\n\nWhy should you join us?\nIf you are looking to make an impact, we are mission-driven and are making a difference in peoples’ lives every day.\n\nIf you want to be a part of an amazing team , our people are the heart of everything we do.\n\nIf you are a self-starter and naturally motivated, our work is driven by curiosity, innovation and team collaboration which allows us to leverage our skills immeasurably.\n\nWe are a remote-first company across the U.S. and EU, with a team in Tel Aviv operating in a flexible hybrid model, conveniently located near a train line.\nViz.ai is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided.\nIn the U.S., Viz offers competitive benefits, including medical, dental, vision, 401(k), generous vacation, and additional benefits to full-time employees. Viz.ai is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis prohibited by federal, state, or local law.\nEmployees in Israel are offered a comprehensive benefits package, including, among others: dental insurance, performance-based bonuses, a Cibus meal allowance, meals at the office, and more.\nIf you’re applying for a position in San Francisco, please review the San Francisco Fair Chance Ordinance guidelines applicable in your area.\n#LI: GH1\n#LI: remote","description_format":"text","description_chars":5451,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Equity","Generous vacation"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Medical Imaging Systems","Medical AI","Clinical Decision Support"],"lifecycle":[{"event":"open","at":"2026-10-15T21:21:55Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":11,"expected_fill_days":90,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":165000,"is_top_pay":true},"html_url":"https://alion.io/job/viz-ai-senior-executive-assistant","json_url":"https://alion.io/job/viz-ai-senior-executive-assistant.json","meta":{"generated_at":"2026-10-27T14:50:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3637,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8858},"rest":"https://alion.io/mcp/rest/get_company?id=8858"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fviz-ai-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fviz-ai-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fviz-ai-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/viz-ai-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fviz-ai-senior-executive-assistant"}]}