{"id":1622528,"url":"https://alion.io/job/vocus-executive-assistant","title":"Executive Assistant","company":{"id":50837,"name":"Vocus","domain":"vocus.io","url":"https://alion.io/company/vocus-io","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Melbourne, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":92000,"period":"year","method":"role_country_seniority_unknown","sample_n":45},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-15T14:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-04T00:27:13Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"You will provide high-quality, proactive support to two Vocus executives, helping them and their functional leadership teams stay organised, prepared and focused on business priorities in a fast-moving, commercially focused environment.\nThe role combines disciplined diary and workflow management with strong coordination, communication and stakeholder engagement. It requires sound judgement, discretion and the ability to anticipate needs in a fast-moving, commercially focused environment.\nExecutive Assistant allocations are determined by Vocus and may change as the business evolves. In most cases, EAs support more than one allocated executive, with day-to-day direction coming from those executives. While allocations may change, EAs are Vocus roles and are expected to work collaboratively across the EA community to support consistent, effective executive support practices.\nWhat you’ll be doing day-to-day \nManage complex diaries, meeting scheduling and forward planning, balancing competing priorities and protecting time for critical work\nManage inboxes and correspondence as agreed, triaging matters, tracking commitments and ensuring timely follow-up\nCoordinate travel, expenses, approvals and other administrative requirements accurately and efficiently\nCoordinate leadership meetings, planning sessions and business events, including agendas, papers, logistics, actions and follow-up.\nPrepare and review correspondence, presentations, briefing materials and reports to ensure they are accurate, clear and fit for purpose.\nBuild a strong understanding of the priorities, operating rhythms and stakeholder requirements of allocated executives and their functional leadership teams.\nSupport functional leadership team activities connected to the allocation, including meetings, planning sessions, travel, invoices, actions and follow-up.\nWhat you’ll bring to this role \nSignificant experience providing executive assistance in a complex corporate environment, including support to senior executives\nDemonstrated capability managing complex diaries, priorities, travel, expenses and executive workflows\nExcellent written and verbal communication skills, with strong attention to detail and the ability to adapt style for different audiences\nStrong judgement, discretion and experience handling confidential and commercially sensitive information\nAdvanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills\nHighly developed planning, organisation and time-management skills, including the ability to manage competing priorities and short deadlines\nDemonstrated initiative, problem-solving ability and a practical, service-oriented approach\nExperience supporting leadership meetings, governance processes, presentations or Board materials is desirable.","description_format":"text","description_chars":2796,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales Enablement","Email Marketing"],"lifecycle":[{"event":"open","at":"2026-10-01T20:51:37Z"}],"visa":[],"liveness":{"score":49,"band":"ok","label":"Likely open","p_open":1,"p_active":0.656,"p_room":0.75,"age_days":17,"expected_fill_days":21,"reasons":["conf:4","win:late"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/vocus-executive-assistant","json_url":"https://alion.io/job/vocus-executive-assistant.json","meta":{"generated_at":"2026-10-04T01:55:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2607,"day_limit":5000,"remaining_today":2393,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}