{"id":3722919,"url":"https://alion.io/job/volvo-group-program-administration-coordinator","title":"Program Administration Coordinator","company":{"id":21055,"name":"Volvo Group","domain":"volvogroup.com","url":"https://alion.io/company/volvo-group","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":22,"ghost_share":0,"stale_share":0.136,"repost_share":0.045,"time_to_fill_p50_days":19,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wacol, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T03:31:55Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-10T03:58:34Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.\nWhat you will do\nAs our Program Administration Coordinator, you'll play a key role in supporting and continuously improving a range of national parts and service market programs, including ECom and Ship Direct. This is a dynamic role that combines administration, stakeholder coordination, data analysis and process improvement on a 12 month fixed contract.\nWorking closely with Product Managers, suppliers, dealers and internal stakeholders, you'll help ensure orders are processed efficiently, customer commitments are met and programs operate smoothly. You'll also have the opportunity to contribute ideas that improve systems, automate processes and deliver better outcomes for our dealer network and customers.\nKey Responsibilities will include:\nCoordinating the administration of ECom, Ship Direct and related programs\nProcessing orders, invoicing and data management through SAP and Volvo Group systems\nBuilding and maintaining strong relationships with suppliers, dealers and internal stakeholders\nMaintaining accurate supplier and dealer databases\nMonitoring outstanding orders and proactively managing supplier delivery timeframes\nInvestigating and resolving invoicing and order discrepancies\nAnalysing program performance and preparing stakeholder reports\nCollaborating with IT teams to improve automation and process efficiency\nIdentifying opportunities to streamline workflows and enhance operational performance\nSupporting ongoing continuous improvement initiatives across the business\nWho are you?\nDo you dream big? We do too, and we are excited to grow together. In this role, you will bring:\nExperience in administration, program coordination, customer service, supply chain, parts operations or a similar business support role\nStrong organisational skills with exceptional attention to detail\nAbility to manage competing priorities and meet deadlines in a fast-paced environment\nConfidence working with data, reporting and business systems\nStrong communication and stakeholder management skills\nA proactive mindset with a focus on continuous improvement\nSound numeracy skills and an understanding of invoicing or business processes\nIntermediate to advanced Microsoft Office skills\nSAP experience will be highly regarded\nQualifications in Business Administration, Finance, Project Management or a related discipline are advantageous\nWhat’s in it for you?\nWe offer a solid package of compensation and benefits, plus you will enjoy:\nCareer development and global opportunities\nEmployee Assistance Program\nModern Wacol office with café and on-site parking\nWork for a global organisation committed to innovation, sustainability and people development\nBe part of a collaborative team supporting one of Australia's leading commercial vehicle businesses\nReady for the next move?\nIf you enjoy coordinating programs, building relationships, improving processes and delivering exceptional customer outcomes, we'd love to hear from you.\nJoin Volvo Group Australia and help drive operational excellence across our Service Market programs.\nWe value your data privacy and therefore do not accept applications via mail.\nWho we are and what we believe in\nWe are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.\nApplying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.\nAt Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people - to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.","description_format":"text","description_chars":4528,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Automotive Manufacturing","Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-11-04T03:31:55Z"}],"visa":[],"liveness":{"score":88,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.877,"p_room":1,"age_days":6,"expected_fill_days":19,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/volvo-group-program-administration-coordinator","json_url":"https://alion.io/job/volvo-group-program-administration-coordinator.json","meta":{"generated_at":"2026-11-10T08:27:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19608,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":21055},"rest":"https://alion.io/mcp/rest/get_company?id=21055"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvolvo-group-program-administration-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvolvo-group-program-administration-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvolvo-group-program-administration-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/volvo-group-program-administration-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvolvo-group-program-administration-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3722919}},{"tool":"search_jobs","arguments":{"company":"volvogroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3722919},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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