{"id":3928774,"url":"https://alion.io/job/vomela-pmo-project-coordinator","title":"PMO Project Coordinator","company":{"id":2571195,"name":"Vomela","domain":"vomela.com","url":"https://alion.io/company/vomela","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Paul, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Power BI","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-11-08T19:09:26Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.\nApply now to find your place at Vomela.\nLocation: Onsite role in St. Paul, MN\nPay Range: $75,000 - 85,000 USD/annually\nJob Summary\nThe PMO Project Coordinator provides essential coordination and administrative support for Vomela’s Enterprise PMO, helping ensure strategic and operational initiatives are well organized, accurately documented, and effectively communicated. This role partners with project leaders, business owners, and cross-functional teams to maintain project plans, coordinate governance routines, track milestones and action items, and support timely status reporting. The position plays an important role in strengthening visibility, accountability, and execution discipline across the project portfolio.\nWhat You'll Do...\nSupport the preparation, organization, and maintenance of project plans, charters, roadmaps, dependency plans, RACI documents, governance materials, risk registers, and related PMO documentation.\nCoordinate project team meetings and stakeholder communications, including preparing agendas, capturing meeting notes, documenting decisions, and tracking follow-up actions.\nMonitor project milestones, deliverables, action items, risks, and issues; follow up with accountable owners to support timely completion and escalation as appropriate.\nAssist in preparing clear, concise, and timely project status updates for project leaders, business stakeholders, and leadership review.\nCollect, organize, and summarize project information, trends, and updates to support portfolio visibility, leadership reporting, and decision-making.\nMaintain project records in PMO tools and templates to ensure information is complete, accurate, current, and available by defined deadlines.\nIdentify and communicate schedule, scope, documentation, or resource concerns to the appropriate project leader or accountable owner for resolution.\nSupport risk and issue management by documenting updates, monitoring mitigation actions, and escalating items that may impact timeline, quality, or deliverables.\nAssists with documenting project outcomes, lessons learned, and performance information at project close or key milestones.\nUpdates project status, milestone, action item, and reporting information in Maestro completely, accurately, and within defined deadlines.\nProvides administrative and coordination support for PMO routines, reporting cycles, workshops, and project governance meetings.\nPerforms other related duties as assigned.\nRequirements\nWhat You'll Bring...\nMinimum of 3 years of experience supporting project management, project coordination, business operations, process improvement, or related work.\nBachelor’s Degree preferred; equivalent combination of education and relevant experience may be considered.\nStrong ability to coordinate cross-functional work, track commitments, maintain accurate project records, and follow up through completion.\nExperience supporting project meetings, including preparing agendas, capturing notes, documenting decisions, and managing action-item follow-up.\nWorking knowledge of project management principles, planning practices, status reporting, project documentation, and PMO tools/templates.\nProficient in Microsoft Office Suite and business applications; familiarity with Maestro, Power BI, project management platforms, Smartsheet, AI tools, or technology projects is a plus.\nHighly organized, detail-oriented, and accountable, with strong judgment, follow-through, and ability to manage multiple priorities in a dynamic environment.\nClear and professional communicator with strong interpersonal skills and the ability to engage effectively with project leaders, business stakeholders, and cross-functional teams.\nStrong analytical, problem-solving, and information-organization skills, with the ability to translate project details into actionable updates.\nCollaborative, resourceful, and professional team player who demonstrates reliability, discretion, accountability, and respect for diversity.\nBenefits\nHealth Care Plan (Medical, Dental & Vision)\nRetirement Plan (401k)\nLife Insurance (Basic, Voluntary & AD&D)\nPaid Time Off\nShort Term & Long-Term Disability\nTraining & Development\nWellness Resources","description_format":"text","description_chars":4570,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance","Retirement 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