{"id":4295322,"url":"https://alion.io/job/voodoo-doughnut-human-resources-coordinator","title":"Human Resources Coordinator","company":{"id":1857634,"name":"Voodoo Doughnut","domain":"voodoodoughnut.com","url":"https://alion.io/company/voodoodoughnut","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":86,"open_postings":11,"ghost_share":0,"stale_share":0.545,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-14T00:56:55Z","employer_posted_date":"2026-11-14","last_verified_at":"2026-11-15T00:38:09Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Voodoo Doughnut is currently hiring for a Human Resources Coordinator to join our Portland, OR headquarters! This is a full-time in office position that provides operational and administrative support for Human Resources programs and processes across the organization. Reporting to the Senior Human Resources Manager, this role plays a key part in recruiting administration, onboarding, employee records management, benefits administration, leave administration, compliance activities, workers' compensation administration, and HR systems administration.\nThe Human Resources Coordinator serves as a resource for employees and leaders, helping ensure HR processes are accurate, timely, compliant, and employee-focused. The ideal candidate is highly organized, detail-oriented, customer-service driven, and comfortable managing multiple priorities in a fast-paced, multi-unit restaurant environment.\nEssential Functions and Responsibilities\nRecruiting and Hiring Administration\nPost and maintain job openings in ADP Workforce Now and other recruiting platforms.\nManage requisitions, applicant workflows, and candidate records within the applicant tracking system.\nMaintain accurate candidate dispositions and recruiting data.\nSupport hiring events and recruiting initiatives.\nPrepare offer letters and employment-related documentation.\nMaintain recruiting reports, applicant tracking records, and hiring metrics.\nPartner with operational leaders to support recruiting administration and hiring needs.\nOnboarding, Offboarding, and HRIS Administration\nInitiate and manage onboarding workflows in ADP Workforce Now.\nCoordinate onboarding activities for new hires and newly promoted managers.\nReview onboarding documentation for accuracy, completeness, and compliance.\nProcess employee transactions including hires, rehires, transfers, promotions, compensation changes, demotions, and terminations.\nConduct management onboarding presentations and coordinate onboarding-related communications.\nCoordinate onboarding and offboarding technology access, equipment needs, and system permissions.\nMaintain employee records and personnel files in accordance with company policies and legal requirements.\nEnsure employee information is accurate and up to date across HR systems.\nMaintain onboarding pathways, workflows, and related HRIS processes.\nBenefits and Leave Administration\nAdminister employee benefit programs, including new hire enrollments, qualifying life events, and annual open enrollment activities.\nReview and process benefit enrollment requests and verify eligibility requirements.\nMonitor and track ongoing employee benefits eligibility.\nCommunicate benefits information and assist employees with benefits-related questions.\nSupport annual benefits renewals, census reporting, and broker requests.\nAdminister leave of absence processes, including FMLA, state leave programs, and other protected leaves.\nMaintain leave records, documentation, and HRIS status updates.\nSupport workplace accommodation processes and maintain related documentation.\nCompliance, Employee Relations, and Claims Administration\nServe as a first point of contact for routine employee questions regarding HR policies, procedures, benefits, leave programs, and HR processes.\nAssist with documentation, tracking, and recordkeeping related to employee relations concerns.\nMaintain employee relations documentation and case records.\nCoordinate harassment prevention training administration and completion tracking.\nAssist with EEO-1 reporting, ACA reporting, labor law posting requirements, and other compliance programs.\nAdminister workers' compensation claims, including claim initiation, documentation, communication with carriers, and return-to-work tracking.\nSupport short-term disability and long-term disability administration.\nMaintain required workplace notices, compliance documentation, and reporting records.\nHR Operations and Administrative Support\nMonitor and respond to HR inbox inquiries.\nMaintain HR, training, and company resources on SharePoint and other internal platforms.\nCreate and maintain reports, spreadsheets, trackers, and HR documentation.\nSupport HR projects, process improvements, and department initiatives.\nMaintain PTO approval workflows, employee access permissions, and organizational structures within HR systems.\nProvide backup support for payroll-related administrative activities as needed.\nQualifications\nRequired Qualifications\nAssociate's degree in Human Resources, Business Administration, or a related field; equivalent experience may be considered.\nTwo or more years of Human Resources, benefits, payroll, recruiting administration, or related administrative experience.\nExperience supporting HR processes in a fast-paced environment.\nExperience utilizing HRIS platforms to process onboarding, employee transactions, and employee records.\nExperience maintaining confidential employee information and records.\nStrong organizational skills and attention to detail.\nStrong written, verbal, and interpersonal communication skills.\nProficiency with Microsoft Office, including Excel, Outlook, Word, Teams, and SharePoint.\nAbility to manage multiple priorities, meet deadlines, and adapt to changing business needs.\nPreferred Qualifications\nBachelor's degree in Human Resources, Business Administration, or a related field.\nHuman Resources experience supporting restaurant, hospitality, retail, or other multi-unit operations.\nStore-level retail operations experience in restaurant, hospitality, or retail.\nExperience with ADP Workforce Now, including recruiting, onboarding, employee records management, reporting, and workflow administration.\nExperience with 7shifts or similar workforce scheduling platforms.\nExperience supporting high-volume hourly workforce environments.\nExperience administering employee benefits, leave programs, workers' compensation, or HR compliance activities.\nExperience supporting multi-state workforces.\nHR certification, HR coursework, or progress toward a Human Resources degree or certification.\nKnowledge, Skills, and Abilities\nStrong customer service and relationship-building skills.\nStrong attention to detail and organizational skills.\nAbility to handle confidential information with professionalism and discretion.\nAbility to communicate effectively with employees at all levels of the organization.\nWorking knowledge of recruiting administration, onboarding, benefits administration, leave administration, workers' compensation administration, and HR recordkeeping practices.\nAbility to interpret and apply policies, procedures, and HR guidelines.\nStrong problem-solving, follow-through, and time management skills.\nAbility to work independently while managing competing priorities.\nAbility to learn and adapt to new systems, processes, and technologies.\nPhysical Requirements\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.\nProlonged periods of sitting, standing, walking, and working on a computer.\nAbility to occasionally lift and carry up to 20 pounds.\nAbility to travel occasionally to company locations.\nNon-Exempt Classification\nThis position is classified as non-exempt under applicable wage and hour laws and is eligible for overtime compensation in accordance with company policy and applicable law.\nEqual Employment Opportunity\nVoodoo Doughnut is committed to fostering a workplace where employees are treated with respect, dignity, and fairness. We are an equal opportunity employer and make employment decisions based on business needs, qualifications, and job-related criteria, without regard to any status protected by applicable federal, state, or local law.\nVoodoo Doughnut is committed to providing reasonable accommodations to qualified applicants and employees in accordance with applicable law.\nDisclaimer\nThis job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of duties, responsibilities, qualifications, or working conditions.\nVoodoo Doughnut reserves the right to modify, interpret, or apply this job description as business needs require. Employees may be required to perform duties not specifically identified in this document.\nNothing in this job description creates an employment contract, express or implied, or alters the at-will nature of employment where permitted by law.","description_format":"text","description_chars":8448,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Bakery & Pastry"],"lifecycle":[{"event":"open","at":"2026-11-14T00:56:55Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:5","stale_co","win:early"],"computed_at":"2026-11-14T05:58:10Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/voodoo-doughnut-human-resources-coordinator","json_url":"https://alion.io/job/voodoo-doughnut-human-resources-coordinator.json","meta":{"generated_at":"2026-11-15T05:04:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":301,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1857634},"rest":"https://alion.io/mcp/rest/get_company?id=1857634"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvoodoo-doughnut-human-resources-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvoodoo-doughnut-human-resources-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvoodoo-doughnut-human-resources-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/voodoo-doughnut-human-resources-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvoodoo-doughnut-human-resources-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4295322}},{"tool":"search_jobs","arguments":{"company":"voodoodoughnut.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4295322},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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