{"id":2650607,"url":"https://alion.io/job/vortex-optics-executive-assistant-to-ceo","title":"Executive Assistant to CEO","company":{"id":1891918,"name":"Vortex Optics","domain":"vortexoptics.com","url":"https://alion.io/company/vortexoptics","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T16:06:48Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-20T00:11:26Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Description\nSome people find real satisfaction in helping others do their best work.\nThey enjoy planning ahead. They naturally stay organized. They remember the details others forget. They like bringing order to complexity. They see planning as an act of service because they know thoughtful preparation allows other people to do their very best work.\nIf that sounds like you, keep reading…\nOver the years, I've learned that my calendar is much more than a schedule. It's a reflection of my priorities, my energy, and ultimately the impact I can have serving our team, our customers, and the future of Vortex.\nLeading a growing company brings an endless stream of opportunities, conversations, projects, decisions, and commitments. Some are best handled by me. Many create more value when they're anticipated, organized, and thoughtfully managed by someone who understands how I work and takes genuine ownership of helping me perform at my best.\nThat's the opportunity this role offers.\nThe foundation of this role is mastering the fundamentals. You'll organize schedules, coordinate travel, prepare meetings, capture notes, manage follow-up, and bring order to the many details that come with leading a growing company.\nAs trust grows, your role will grow with it.\nWith that trust comes greater responsibility. You'll begin making recommendations about how my time is invested. You'll help create margin for strategic thinking, writing, and relationship building. You'll recognize what deserves my attention, what should be delegated, and where a small adjustment today prevents a much bigger problem tomorrow.\nYou'll learn how I work best. You'll notice how I prepare for meetings, how I like information organized, what gives me energy, and what tends to drain it. Over time, you'll begin recognizing patterns that help you make better decisions before anyone asks. You'll know which meetings deserve extra preparation, when my schedule needs more margin, when to protect thinking time, and when to simply walk in with a cup of coffee and the itinerary for the week.\nOne day, you'll hear me say, \"I was just thinking about...\"\nAnd you'll be able to answer, \"It's already taken care of.\"\nWhen that happens, you'll create capacity that allows our leadership team to move faster, our employees to be better supported, our customers to be better served, and Vortex to continue creating rare experiences that people remember long after the interaction is over.\nWhat You'll Do\nDesign the CEO's Time: Manage and optimize calendar; coordinate travel; build annual/quarterly/monthly/weekly rhythms; protect strategic thinking time; recommend improvements. Act as a gatekeeper to protect the CEO’s time and attention by redirecting non-essential requests without needing constant input.\nPrepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize information; prepare the CEO for key conversations.\nCreate Order: Organize projects, priorities, files and office systems; maintain executive office; manage confidential information; improve systems and workflows.\nBuild Relationships: Build trusted relationships; coordinate employee, board, customer and guest interactions; act as an extension of leadership while representing the CEO; help create rare experiences.\nDrive Continuous Improvement: Recognize patterns; improve planning and communication; leverage AI and technology; lead strategic projects.\nYou Might Be a Great Fit If…\nYou naturally organize your own life and enjoy helping other people stay organized.\nPeople describe you as someone who \"just gets it.\" \nYou notice patterns, anticipate needs, and often solve problems before anyone asks.\nYou communicate with context before details.\nYou enjoy learning technology and AI.\nYou're warm, humble, confident, discreet, proactive, and love helping others succeed.\nRequirements\n+5 years supporting senior executives, business leaders, or owners.\nExceptional written and verbal communication skills.\nStrong organizational, planning, and project management abilities.\nHigh proficiency with Microsoft Office and the ability to quickly learn new technology and AI tools.\nExperience coordinating executive travel, meetings, and communications.\nAbility to manage multiple priorities while maintaining exceptional attention to detail.\nAuthorized to work full-time in the United States.\nThis is a full-time, onsite position based in Barneveld, Wisconsin.\nWhy Vortex\nAt Vortex, we're a service company first and every interaction is an opportunity to Create A Rare Experience.\nOur culture is built around four core values:\nAbout You\nWe make the experience about the other person. We seek to understand what matters most to them and look for meaningful ways to serve them in every interaction.\nCustomer is King\nEvery decision begins with the customer. We strive to exceed expectations and create experiences that build trust and loyalty for life.\nWillingness to Shovel Snow\nNo task is beneath us. We step in where we're needed, serve with humility, and do the work that helps the team succeed.\nBe the Buffalo\nWe face challenges head-on. We embrace change, keep moving forward, and choose courage over comfort.\nBenefits\nWhen you join Team Vortex, you'll enjoy:\nCompetitive health, dental, and vision insurance\nPaid time off and company holidays\n401(k), life insurance, and short- and long-term disability insurance\nEmployee ownership opportunities\nEmployee discounts on Vortex products\nOnsite fitness center\nWalking trails and nature preserve\nDog-friendly work areas\nNeighboring daycare facility\nCasual, flexible work environment\nA Final Thought\nI'm looking for a trusted partner who finds real purpose in helping other people succeed.\nMy hope is that years from now we'll look back and realize we helped each other do some of the best work of our lives while serving our team, our customers, and the future of Vortex.\nIf that opportunity excites you, we'd love to hear your story. Along with your resume, please include a brief cover letter sharing why this role interests you and why you'd be a great fit.\nJoe Hamilton\nCEO, Vortex","description_format":"text","description_chars":6103,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T21:35:28Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.842,"p_room":1,"age_days":5,"expected_fill_days":22,"reasons":["conf:1","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/vortex-optics-executive-assistant-to-ceo","json_url":"https://alion.io/job/vortex-optics-executive-assistant-to-ceo.json","meta":{"generated_at":"2026-10-20T03:28:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3755,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1891918},"rest":"https://alion.io/mcp/rest/get_company?id=1891918"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fvortex-optics-executive-assistant-to-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fvortex-optics-executive-assistant-to-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fvortex-optics-executive-assistant-to-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/vortex-optics-executive-assistant-to-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fvortex-optics-executive-assistant-to-ceo"}]}